1. A tool for Data Management Plans
May 10, 2011
A tool for Data Management Plans
John Ober, CDL
(standing in for)
Trisha Cruse
Director, UC Curation Center, CDL
May 10, 2011

2. Image set 1: Record and data of Doble Steam Car, 1921 from Caliphere (Bancroft Library) – Various Test results from the development of the “New car” (probably the Doble “E” model; shown – also from Calisphere).
[the point: data in analog form, a lot is lost or undiscoverable (although in this case the library plus the CDL-Calishere make it available)]

3. Motive
Data is a scholarly asset (upstream mgmt helps preserve its value)
Funders requiring data management
so….
a flexible online tool, DMP Tool, to help researchers generate data management plans (and others to contribute to, consult, or mine them)
Caveat……..Early days
Image set 2: a summary chart from a UCD Institute of Transportation Studies research paper (published via CDL’s eScholarship site). Where is the source data – could it be examined? Would a search yield elements of the table?; a list of data sets available from EPA emmission and fuel economy test data – good that it is there, but how to use it (note format change in 1999)? Does transportation research in general have data management strategy?

4. Motive
Data is a scholarly asset (upstream mgmt helps preserve its value)
Funders requiring data management
so….
a flexible online tool, DMP Tool, to help researchers generate data management plans (and others to contribute to, consult, or mine them)
Caveat……..Early days

5. Motive & Opportunity Funders ($600M to UC from NSF in 2010)
“The alternative, a ‘go it alone’ strategy, will only lead to dangerous isolation… yielding idiosyncratic, expensive, and ultimately unsustainable infrastructures.”
Interest & expertise
Allow researchers to focus on research (and benefit from managing data)
(New Roles for New Times, ARL, 2011)
These are the factors that I see driving the collaboration:
Institutions rely on soft funding… agencies have created a new demand, meet the demand or don’t get funded.
Approach is to work collaboratively to consolidate expertise and reduce costs
Libraries plus, plus
Provide an environment that allows researchers to focus on research

6. What - Why a DMP includes: A DMP adds value by:
Content Characteristics: types of data, physical collections, software…
Standards: data and metadata format
Access: policies for acess, appropriate protection of privacy, confidentiality, security, intellectual property…
Sharing: policies and provisions for re-use, re-distribution, if any
Archiving: save what - complete or samples, other research products; long-term access
Meeting funders’ data mgmt/sharing polices
Meeting Journals (Nature, Science, and PLoS) data sharing requirements.
Distributing research results to increase citations (Piwowar et al., 2007)
A shared, common data set may help researchers collaborate and accelerate discoveries (NY Times, 2010).
For the researcher:
helps organize data
cultivate quality and efficiency
help with preserving and sharing data
Thanks to Jeffrey Loo, Chemical Informatics Librarian, UCB

7. Data management planning – local
Library
Sponsored Projects
Office of Research
Faculty / Researcher
Campus Acad. Computing

8. Data mgmt planning – byob*
Institutions
Federal Funding Agencies
International NGOs
Societies
Research programs
* Beyond Your Own Backyard

9. A look at the DMP Tool
Creates - editable document for submission to a funding agency
Accommodates versions as funding requirements change
Open source – bitbucket
Customizable (by org.)
Guidance and help
Four types of users / administrators:
Researcher
Institution
Funder
DMP content editor

10. 1. 3. 4. 2. 5. Branding Basic intro/FAQ type info
Extensive help & navigation
Sample plans
News and updates

11. Select home institution -- routes users through their
organization’s authentication gateway -- pick up branding 1.
Hosted by the UC Libraries
The Regents of The University of California
University of California
Libraries 2.

12. Hosted by the UC Libraries The Regents of The University of California
Login screen will look slightly different for organizations routing
users through their own authentication system.
Login page
Hosted by the UC Libraries
The Regents of The University of California
University of California
Libraries

13. University of California
Home screen: once the user has logged in presented with a view of their work and options 1. 2.
Start a new plan (by funder)
Edit a plan in-process
Look at extant plans 3.
University of California
Libraries

14. University of California1. 2.
NSF & NIH require data mgmt plans. DOE, EPA, USGS, IMLS are developing them. Other agencies (and private funders) are likely to follow.
Funder specific information – depends on editor role and relationship with funders
University of California
Libraries

15. University of California1. 2. 3.
Generic form layout – current data model should make this possible for any question
Re: #3 – Institutional info – you C&G officers may have some advice or specific requests for material to include.
University of California
Libraries

16. Text taken from UVA NSF-ENG template; re: right hand column, again, a place to get specific institutional details if appropriate.

17. What a researcher can do
User Type 1: DMP Tool Use Case – Researcher
Establish an account
View sample plans
Preview funder requirements
Create, save, edit, publish plan
View, use, past plans
Use help (generic and institution specific)
View news and latest changes

18. An institution’s use of the DMP Tool
User 2: an institution
Sponsored Projects Office
Office of Research
Foster new collaboration
Libraries
C&G and other admin offices
Academic computing
Faculty / researchers
Present relevant information/policies
Resource links
Institution specific information and tools
Local help
Generate reports (compliance info?)
Library
Technology Transfer / IP
Sponsored projects
Library
Office of research
UCLA’s Newest
Data Center

19. User 3: a funder Initial funding agencies
A funder contributing to the DMP Tool
Initial funding agencies
Add news specific to funding agency
Changes to existing requirements
New requirements
Add resources
about a specific
funding program
NSF General
NSF Directorates
National Institutes of Health
Institute of Museum and Library Services
As partners request
We’re unsuer how much time/input funders will want to give but there have been initital conversations with NSF.

20. Editor’s Roles and responsibilities
User 4: An Editor contributing to the DMP Tool
Editor’s Roles and responsibilities
Create and maintain funder templates
Create new funder
Create new plan (version)
Create question text
Create help screen text (as applies to questions)
Revise and edit
From a partner institution
Editors will be volunteers from the partner schools, likely the libraries. May be the point of interactions with the C&G staff.
University of California
Libraries

21. Implementing a data management plan……..
CDL’s UC Curation Center has a suite of tools available for implementing the plans.

22. UC Library DMP Contacts
UC Berkeley Preparing data management plans for NSF grant applications Mary Ann Mahoney: Head, Chemistry and Chemical Engineering Library Jeffrey Loo, Chemical Informatics Librarian UC Davis Phoebe Ayers: Physical Sciences and Engineering Librarian Raquel Abad: Health Sciences Librarian, Blaisdell Medical Library, Sacramento Ruth Gustafson: Biological-Agricultural Sciences Librarian Deanna Johnson: Assistant Head, Health Sciences Library UC Irvine Mitchell Brown: Research Librarian for Chemistry, Earth System Sciences, and Russian Studies UC Los Angeles Stephen Davison: Head, Digital Library Program Claudia Horning
UC Merced Donald Barclay: Deputy University Librarian UC Riverside Diane Bisom: Associate University Librarian,Information Technology and Systems Barbara Schader: Assistant University Librarian, Collections and Scholarly Communications UC San Diego Research Cyberinfrastructure. Data Management Plans Ardys Kozbial: Technology Outreach Librarian UC San Francisco Kathleen Cameron: Manager, Digital Content Development UC Santa Barbara Lucia Snowhill: Co-Acting University Librarian and Associate University Librarian, Collection Development Brad Eden: Associate University Librarian for Technical Services and Scholarly Communication UC Santa Cruz Elizabeth Cowell: Associate University Librarian California Digital Library Patricia Cruse, Director, UC Curation Center, CDL

23. University of California
The DMP Tool Team
Amber E Budden, PhD Director for Community Engagement and Outreach, DataONE, University of New Mexico Andrew Sallans Head, Strategic Data Initiatives / Scientific Data Consulting Group Charles L. Brown Science and Engineering Library University of Virginia Trisha Cruse Director, UC Curation Center, California Digital Library Martin Donnelly , Curation Research Officer , Digital Curation Center, UK Michael A. Grady Executive Program Officer for CI, Office of the CIO, UIUC Todd Grappone Associate University Librarian for Digital Initiatives and Information Technology, UCLA Sherry Lake Scientific Data Consultant Charles L. Brown Science and Engineering Library, University of Virginia Tracy Seneca Web Archiving Service Manager UC Curation Center, California Digital Library Sarah L. Shreeves IDEALS Coordinator, Scholarly Commons Coordinator University of Illinois at Urbana-Champaign Marisa Strong Applications Developer UC Curation Center, California Digital Library Günter Waibel Director, Digitization Program Office Smithsonian Institution Brad Westbrook Head, Metadata Analysis and Specification Unit Geisel Library, UCSD Libraries Perry Willett Digital Preservation Services Manager UC Curation Center, California Digital Library
University of California
Libraries

24. Q & A