1. Pregnancy Disability Leave Workshop
Spending time with your child!
Congratulations, this is an exciting time in your life!
UCSF Health
4/16/2018
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2. Learning Objectives
Understand leave entitlements and eligibility criteria
Broaden your knowledge of disability benefits and how to access them
Learn how pay and benefits work while on leave
Know what to expect regarding process and timelines during your own leave
Pregnancy Disability Leave Workshop

3. Leave Entitlements Leave Eligibility Coverage
Pregnancy Disability Leave (PDL)
Current UCSF employee and pregnant
Up to 4 months, if medically necessary
Family Medical Leave Act (FMLA)
12+ months employment at UCSF and
1250 productive hours worked in year prior to leave
Up to 12 weeks per calendar year
CA Family Rights Act (CFRA)
Facilitator Notes:
Productive time does not include SK/VL/HOL etc.
FMLA and CFRA can run concurrently.
Pregnancy Disability Leave Workshop

4. Test Your Knowledge
Betty began working at UCSF on 1/15/2015 and has worked 1,300 productive hours. She begins her PDL on 12/13/2016. Is Betty eligible for FMLA/CFRA?
Sally began working at UCSF on 10/12/2012 and has worked 800 productive hours in the past year. She begins her PDL on 11/15/2016. Is Sally eligible for FMLA/CFRA?
Which of the following are counted toward productive hours for purposes of determining FMLA/CFRA eligibility?
Actual hours worked, including holidays
Actual hours worked, including holidays and sick leave
Sick, vacation and comp time accrued
None of the above
Facilitator Notes:
Betty does not qualify for FML, but may qualify during her leave period.
Sally does not qualify for FML as she has not worked 1,250 productive hours.
D. Only actual hours worked count toward FMLA/CFRA eligibility.
Pregnancy Disability Leave Workshop
4/16/2018
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5. Leave Entitlements Timeframe:
PDL/FMLA/CFRA
Last Work Day
Return
to Work
PDL FMLA Begins
PDL Ends
Estimated Due Date
CFRA
Begins
CFRA
Begins
Pregnancy Disability Leave Workshop

6. Pay While on Leave Payment Method When Applicable
Sick / Extended Sick Time (EST)
During disability benefit waiting period or periods of illness not covered by disability benefits.
Disability Benefits
Liberty Mutual
and/or
California State Disability (SDI)*
Once waiting period is satisfied, disability benefits will continue for 6-8 weeks following the delivery.*
Vacation / Paid Time Off / Compensatory Time
During periods of leave not covered by disability or Sick/EST.
Facilitator Notes:
Employees who have worked for UC for less than 18 months must apply for SDI.
6 weeks for vaginal, 8 weeks for C-section. LM coverage may continue beyond 8 weeks in cases where there are complications resulting in mother’s disability (e.g., off work early due to restrictions, or post-partum complications)
Pregnancy Disability Leave Workshop

7. When to use Leave Accruals
Accrue
When Applicable
Sick and Vacation
Must use up to 30 calendar days regardless of wait period.
PTO and Extended Sick Time (EST)
 Must use:
3 shifts PTO first (8 and 10 hour shifts)
2 shifts first PTO (12 hours shifts); followed by (EST) up to 30 calendar days regardless of wait period
Additional Vacation and PTO/Comp time 
May be used during wait period
Pregnancy Disability Leave Workshop

8. Pay and Benefits Timeframe: Use Sick/Extended Sick Time (EST)
PDL/FMLA/CFRA
Last Work Day
Return
to Work
PDL FMLA Begins
PDL FMLA Ends
Estimated Due Date
CFRA Begins
CFRA
Ends
Wait Period
Use Sick/Extended Sick Time (EST)
Disability Pay
Standard
Voluntary Short-Term Disability
State Disability Insurance
6 weeks = V Delivery
8 Weeks = C Section
Confirm Delivery
Date
Type
Use Vacation/PTO
12 Weeks
Within 1 year of birth
Continuous or Intermittent (2 weeks minimum)
Pregnancy Disability Leave Workshop

9. Maintaining Your Benefits During Leave PDL/FMLA/CFRA ends and/or
Unpaid status
LOA Begins
LOA Ends
Disability
Employee pays both employer cost + Employee cost via personal check to UCSF
Employee pays employee cost via personal check to UCSF
Employee continues to pay employee cost via pay check deductions
UC continues to pay employer cost
Facilitator Notes
Remember to discuss unpaid status = responsible for paying both ER cost + EE cost
Pregnancy Disability Leave Workshop
4/16/2018
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10. Disability Benefit Options
Eligibility
Coverage
Liberty Mutual Standard Disability
UC employees eligible for benefits. (UC paid benefit).
After satisfying the 14 day waiting period,
up to 55% of monthly earnings or $800 per month, whichever is less.
Liberty Mutual Voluntary Short-Term Disability
UC employees eligible for benefits who have elected to pay into the voluntary short-term plan.
After satisfying the 14 day waiting period, up to 60% of monthly earnings to a maximum of $15,000 per month.
CA State Disability (SDI)
Employees who have worked for UC for 18 months or less, or UC employees with concurrent employment outside of the UC system.
After satisfying 7 day waiting period, up to 55% of weekly earnings.
Facilitator Notes:
LM Standard $800 is taxable
LM Voluntary is not taxed after the first $800
SDI only for EE’s who have worked at UC < 18 months. Benefit is non-taxable.
Pregnancy Disability Leave Workshop

11. Scenario: Employee A - Last Day worked: 01/30/17 - Estimated Due Date: 02/06/17 -Wait period: 14 days - 8 hour shift; Monday - Friday - Sick Accruals: 80 hours and - Vacation Accruals: 220 hours
Pregnancy Disability Leave Workshop

12. 3/21/17 until exhausted; then unpaid until return.
Scenario: Employee A Timeline
Return to Work:
06/14/17
CFRA Begins:
03/21/17
Last Day Worked:
01/30/17
Estimated Due Date:
02/06/17
PDL/FMLA Ends:
03/20/17
PDL/FMLA Begins:
01/31/17
CFRA Ends:
06/13/17
Sick used:
01/31/17 – 02/13/17
Disability Pay
Standard
Voluntary Short-Term Disability
State Disability Insurance
Disability Income
02/14/17 – 03/20/17
Confirm Delivery
Date
Type
6 weeks = V Delivery
8 Weeks = C Section
Vacation used:
3/21/17 until exhausted; then unpaid until return.
12 Weeks
Within 1 year of birth
Continuous or Intermittent (2 weeks minimum)
Facilitator Notes:
7-day wait with 80 hours of EST & 100 hours PTO (
Pregnancy Disability Leave Workshop
4/16/2018
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13. Next Steps… Maternity Checklist
Pregnancy Disability Leave Workshop
4/16/2018
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14. UCSF Human Resources Pregnancy Disability Leave Workshop 4/16/2018
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15. UCSF Human Resources
Visit the Pregnancy Disability Leave Knowledge Bank on the UCSF Human Resources website for more detailed information and links to required forms and timelines related to planning your leave.
Visit the HR Umbrella to submit your
leave request, ask questions, or update
your leave date.
Pregnancy Disability Leave Workshop
4/16/2018
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16. UCSF Medical Center Leave Management (415) 353-4545, option 6
Thank you!
UCSF Medical Center Leave Management
(415) , option 6
Pregnancy Disability Leave Workshop