1. Tullamore Homeowners Association
Informational Meeting Regarding Bylaws
and Declarations
Tuesday, September 20, 2016
Mundelein Fire House

2. Please make sure you signed in so we have a record of who attended the meeting tonight.
Please be sure you have a copy of all handouts:
•Declarations document
•Bylaws document

3. Purposes of the meeting:
Provide information about declarations and bylaws of THOA
Describe the cost of making documents compliant with state law

4. Bylaws
An HOA, which is typically set up as a nonprofit corporation, is an organization established to manage a private, planned community. Like other corporations, the HOA is governed by a board of directors (who are elected by the members) and a set of rules called bylaws.

5. Bylaws
The bylaws govern how the HOA operates and contain the information needed to run the HOA as a business. For example, the bylaws cover matters such as:
how often the HOA holds meetings
how the meetings are conducted
the duties of the various offices of the board of directors
how many people are on the board, and
Board membership voting rights.
If you are thinking of purchasing a home in an HOA community (or already live in one), you should take the time to familiarize yourself with both the CC&Rs and the bylaws, so that you are aware of any neighborhood restrictions and you fully understand how the community operates.

6. Covenants, Conditions, and Restrictions (CC&Rs)
Declarations aka
Covenants, Conditions, and Restrictions (CC&Rs)
The Declaration of CC&Rs is the legal document that lays out the guidelines for the planned community. The CC&Rs are recorded in the county records in the county where the property is located and are legally binding. This means that when you purchase a lot or a home in a planned community, for example, you automatically become a member of the HOA.

7. Covenants, Conditions, and Restrictions (CC&Rs)
Declarations aka
Covenants, Conditions, and Restrictions (CC&Rs)
Basically, the CC&Rs are the rules of your neighborhood. They govern what you can, cannot, or must do with respect to your home. For example, the CC&Rs may require you to keep your garage door closed or prohibit certain types of landscaping. It is also typical for the CC&Rs to regulate things such as:
basketball hoops
Clothes lines
Fences
TV antennas/satellite dishes
garbage cans
(Learn more in Homeowners' Associations (HOAs) and CC&Rs: Know What You’re Getting Into.)
If you don’t abide by the CC&Rs, the HOA may impose penalties for any violations. (Learn more about Covenants, Conditions & Restrictions in HOAs.)

8. SUMMARY
Declarations – DECLARE rules for all homes in the Association
Bylaws – BOARD rules for functioning

9. Architectural and Maintenance Guidelines
Bylaws – “ARTICLE XIX”
Architectural and Maintenance Guidelines
Created in 1986
Board members – not named
All items are currently addressed by Mundelein Village code

10. Village Code Reference
Bylaws ARTICLE XIX:
Architectural & Maintenance Guidelines
Village Code Reference
Village Code Summary
Parking and Storage
Section – Commercial vehicles in residential districts
1 commercial vehicle, w/w/o signage, up to “D” plate can be parked on private property.
Boats & RV’s restricted to 72 hrs.
Fences
Section : G
Various wooden styles allowed, Coated chain Link only allow along back lot line
Out-buildings
Section : A, S
Village codes lists all requirements
Decks & Additions
Section
Village requires work to have a permit; permit requires HOA be contacted
Swimming Pools
Section : U
Village code allows pools & Hot tubs
Approval of Additions, Out-buildings, etc
Trash & Yard Waste
Section
Village Code ALLOWS side/rear yard outdoor storage
HAM Radio Antennae & Satellite Dishes
Section : B
Section : R
HAM Radio Antennae & Satellite Dishes ALLOWED per Village code restrictions

11. Perceived intention of Article XIX
Make neighborhood rules more strict than Village Code
Today, Village of Mundelein code addresses the concerns of the “Architectural and Maintenance Guidelines”

12. THOA Declarations - Article IV
These are the only rules that legally regulate homeowners and that can be enforced by the THOA Board

13. Cost to modernize and have declarations be compliant with Illinois General Non For Profit Corporation Act of 1986
Item
Cost
Attorney Retainer – to begin work
$3,500 – 5,000
Attorney Hourly Rate
$220 – 330 per hour
Mail (USPS) original documents to all homes in Association (186 homes)
$200 – 1,000
Mail (USPS) revision documents to all homes in Association (repeat?)
$200 – 1,000 • # of revision drafts
Tally of responses
Filing Fees with Lake County Office of Recorder of Deeds (per document)
$250
Filing Fee with State of Illinois (per document)
$150

14. Action Plan Steps
Letter to neighbors regarding tonight’s meeting (delivered by block captains)
Summary of meeting content
Link to video recording of meeting
Link to copies current bylaws & declarations documents
Official ballot to determine if Board should update declarations document AND include “article XIX” OR update declarations AND adhere to village ordinance
Neighbors have 30 days to complete & return ballot at specified location (TBD)
Board members will tally ballot responses & post results on THOA web page