1. Mail Services
User Guide

2. - Online shipping service for packages
- Online shipping service for packages. - Compare shipping prices and select the delivery method you want. - Submit your shipment information online. - Mail Services will pick the package up from your department and ship it.
- New online shipping service for ground packages. - Compare shipping prices and pick the delivery method you want. - Submit your ground shipments into the online program. - Mail Services will pick the package up from your department and ship it.

3. Benefits - Consolidates pick up for packages
- Ability to comparison shop to get the best rates and delivery available.
- Consolidate numerous accounts
(we currently have over 60 Fed Ex accounts)
BENEFITS
Consolidates pick up for ground packages
Ability to comparison shop to get the best rates and delivery available.
Consolidate numerous accounts (we currently have over 60 Fed Ex accounts)

4. How to Use FlashPac www. kent
How to Use FlashPac (works better in Chrome or IE than Firefox)
Which we are calling FlashPac
Go to
This is the screen you will initially see

5. Log in Log in with your Kent.edu User name & password Flashpac
ksushipper1
Log in with your Kent.edu User name & password Flashpac
Be sure that the “KENT STATE UNIVERSITY l OH” is below the login and password.
If not, contact Steve Finley at
Flashpac

6. Main Navigation Screen1 2 3
After successful login, this screen will appear
We will look at each panel in the upcoming slides. 4 5

7. STEP BY STEP INSTRUCTIONS: Shipment Information1
Only select Shipment Type.
Leave Date and Weight fields empty, unless you want to
estimate the weight.
XXXXXX
STEP BY STEP INSTRUCTIONS
On the “Enter Shipment Information, you only need to enter the shipment type, either Package or Envelope

8. Finding entered shipping address2
To Find an existing address, click on Search Address Book, then search by:
Number, Name, Address 1, Address 2, Address 3, City, State ZIP Code or Country.
Match by: Any Part of Field, Start of Field or Whole Field

9. Select from multiple addresses2
Sometimes you will come up with multiple results displayed, at which point, just select the proper one.
If you get multiple responses from your search, just click Select on the correct one.

10. Shipping address found by Zip lookup2
Here is an example of an address the came up when we searched by the Zip

11. Enter new shipping address2
Fields in Yellow and highlight in red are required!
All shipments require a phone number.
Important to fill out & event (shipped).
If there is no entered record, you must enter the data required to create a new shipping record.
VERY IMPORTANT to put in your address and the event (shipped) in this form.
Additional contacts may be added as needed, remember to pull down Shipped in the Event Field.
The fields highlighted in yellow are required.

12. Select Carrier or Best Way3
If you have a preference how you want this shipped, “Select a Carrier”
To view all available rates, click “Best Way” (recommended)

13. Best Way Screen 3
A calendar view will pop up with the different rates for different services.
All you do is select the rate that best suits your needs.
Library and Media Mail are usually the least expensive, but see the next slide for authorized usage.
Clicking on your preferred rate continues the process.

14. Library and Media Mail 3
Media Mail and Library Mail are special rates for mailing packages through the United States Postal Service (USPS). These options make it possible to send heavy books and other media at a discounted rate.
Media Mail Media Mail is available for anyone sending a wide variety of media objects, including includes books, DVDs, CDs, sheet music, sound and video recordings.
Media Mail packages must be 70 pounds or less. The items cannot contain advertising unless it is "incidental announcements of books.”
Library Mail Library Mail, as defined by the USPS, includes materials that are going between educational institutions or museums. Approved organizations include public libraries, academic organizations and museums.
The return address on a Library Mail package must be that of an approved institution. Acceptable materials include academic theses, books and sound recordings. Other items may be approved by the USPS.
Media Mail is available for anyone sending a wide variety of media objects, including includes books, DVDs, CDs, sheet music, sound and video recordings.
Library Mail, as defined by the USPS, includes materials that are going between educational institutions or museums. Approved organizations include public libraries, academic organizations and museums.
The return address on a Library Mail package must be that of an approved institution. Acceptable materials include academic theses, books and sound recordings.

15. Finishing up 4 5 Don’t forget to Submit
Prices will not be accurate until weighed 4
Need Index (IDC) Number
To accurately charge you
Remember, the displayed rates are only guestamates based on the weight you entered until we receive the package.
REQUIRED that you enter your IDC (Index) number in the account field, and the Name field should auto populate.
REQUIRED that you enter the location to pick up the package … Department or Building and Room number.
CLICK SUBMIT 5
So we know where to pick up the package
Leave checked for multiple packages to same address
Don’t forget to Submit

16. Before Noon, with confirming phone call to 22164 please!
What YOU do next
To Mail Services
Before Noon, with confirming phone call to please!
This form will display on your screen, just print a copy, the “Traveler.”
Print out the “Traveler,” attach it to the package (rubber band is OK)
and wait for Mail Services to pick up the package.
Print out the “Traveler,” attach it to the package (rubber band is OK)
and wait for Mail Services to pick up the package. (Screen shots OK)

17. Email notification sent to Mail Services for package pick-up
From your entered information, we will receive notification to come pick up your package.
Mail Services must receive these s BEFORE Noon in order to fulfill the pick up and shipping functions.

18. Mail Services will notify departments via when the package has been shipped, the charge and the tracking number.
After Mail Services completes the shipping process, we will notify you vis of the Date, Tracking Number, Shipping Charges and other pertinent information for your records.

19. Shipping addresses can be imported into FlashPac by providing an Excel or CSV file. Contact Steve Finley at
If you already have a list of your shipping recipients, I can get those imported into FlashPac as long as I can get the file in a CVS or Excel file. Contact me at
Rec #
F Name
L Name
Add 1
Add 2
City
State
Zip
0001
Jane
Doe
1 Main
Apt 23
Stow OH
44224
0002
Golden
Flash
MACC
Rm 163
Kent
44242

20. Ground Rules
Notify Mail Services by noon (22164) for same day pick up & shipping
Mail Services will the senders a receipt with tracking number
Your department will be invoiced through your IDC account
Mail Services not responsible for service outages or delayed deliveries
Package Tracking available through the carrier’s website
USPS.com FedEx.com UPS.com
Must notify Mail Services by Noon for same day pick up and shipping
Mail Services will the senders a receipt with tracking number
Your department will be Invoiced through your IDC account
Mail Services not responsible for service outages or delayed deliveries
Package Tracking available through the carriers website
USPS.com FedEx.com UPS.com

21. Contact Steve Finley at sfinley7@kent.edu
Questions?
QUESTIONS????
Contact Steve Finley at or
Contact Steve Finley at or