1. Data Pipeline Town Hall February 12, 2015
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Introductions 3

4. Today’s Agenda Open Collections in Data Pipeline Poll - Data Pipeline
Civil Rights Data Collection
Human Resources
TELL Survey
Discipline Interchange
Student End of Year
Course Codes
11th Grade Alternate Assessment
Special Education IEP Interchange
Student October and FAST/Audit
Student Interchange ELL Edits 4

5. Open Data Pipeline Collections5

6. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
TSDL – Interchange open 6

7. Open Data Pipeline Collections
Snapshot
Human Resources (February 20th 2015 HR Snapshot Final Approval, Collection Closes)
EDIS
Directory
Staff Interchange
Human Resources Snapshot 7

8. Open Data Pipeline Collections
Snapshot
11th Grade Alternate Assessment
Student Interchange
Directory
RITS 8

9. Poll-Data Pipeline 9

10. Civil Rights Data Collection10

11. Important information about CRDC Launch Date
The new CRDC system will launch in March 2015.
The official due date for the CRDC will be set no earlier than 75 days after the official launch.
Approximately two weeks prior to the official launch of the CRDC system, your superintendent will receive a letter with the official due date.

12. Important information about CRDC Launch Date (cont.)
We would encourage you to use this time to gather the required data and begin to prepare your submission.
Helpful information about preparing for the CRDC is available through the CRDC Resource Center at
flat file specifications
worksheets to prepare your data submission.

13. Important information about CRDC Launch Date (cont.)
The following planning documents may help you prepare for this important data collection:
CRDC Planning Checklist:
How to Organize Submissions:
CRDC Data Collection Planning Guide:
Excel Data Collection Template, School Form:
Excel Data Collection Template, LEA Form:

14. Important information about CRDC Launch Date (cont.)
If you are new to the CRDC, the Resource Center contains a Starter Kit that provides several tip sheets and responses to frequently asked questions that you might have concerning the CRDC.
The Starter Kit is available at

15. Direct from OCR

16. Direct from OCR

17. Direct from OCR

18. Direct from OCR

19. Direct from OCR

20. Direct from OCR

21. CRDC Partner Support Center: (844) 338-2732 CRDC@SANAMETRIX.COM
CRDC Assistance
CRDC Partner Support Center:
(844) 21

22. CRDC Resources Office of Civil Rights (OCR)
Colorado Department of Education 22

23. CRDC Thank you for hanging in there with us!
Will continue to give updates
Town Halls
Points of Contact s
CDE website
If anxious to start gathering data, provide red fields (data CDE does NOT have) 23

24. Human Resources 24

25. Timeline Deadline - Friday, February 20th 2015
Required to have HR snapshot error free and finalized before or on this date
Send signature page to Annette Severson, via or fax or )

26. Defects of this Week
Licensure waiver schools- the ‘waiver’ was not being listed as a license, impacting warning HR094 mostly
Cognos – Highly Qualified Report: HQ Teacher column – still causing issues for some 26

27. Technical Assistance (TA)
Requests for TA is high and will remain as such
Priority at this time is as follows:
File upload issues
Edit issues, errors and then warnings
HR report questions related to FTE, or HQ report
I thank you all for your patience and hard work! 27

28. Resources Staff Interchange: http://www.cde.state.co.us/datapipeline
For Highly Qualified questions:
Jennifer Simons at
Documents posted online in staff interchange link
Human Resources: 28

29. Contact Information
Annette Severson:
Phone:
Fax:
In s or voic messages, please include:
District Code
Error code(s) if applicable
Where assistance is needed; such as ‘files won’t upload’ or ‘getting error HR### for EDID ######## and I don’t know why’ 29

30. Teacher Student Data Link
Webinar Training Information

31. Teacher Student Data Link Webinar 101
When:  Wednesday February 18, 2015
Time: 10:00 AM to 11:00 AM
URL: 
Conference number: 
This will be a basic introduction to the Teacher Student Data Link Collection.
Topics included:
updates
Timeline
Course Instructor file layout
Course Enrollment file layout
Expectations regarding the Teacher Student Data Link Interchange and Snapshot
Error Reports
Presenter = Chris Vance and Annette Severson
= and 31

32. TELL Colorado 32

33. What is “TELL Colorado” ?
TELL Colorado is a statewide survey of school-based educators to assess teaching and learning conditions at the school, district and state levels.
The state’s education leaders want to ensure that every Colorado educator has the supportive environment
necessary to help students achieve at the highest levels!

34. About the Survey Process
Fourth administration of biennial survey opens Wed, Feb 11 through Mon, March 9.
Established in 2008 through HB (CRS ) to assess school-level teaching and learning conditions across state.
All school-based licensed educators have the opportunity to participate via an online survey. It is voluntary and anonymous.
Intent is to spur conversations and inform improvement efforts at the school, district and state levels.
CDE works with partner organizations, including Governor’s Office, CASE, CEA, CASB, League of Charter Schools.
New Teacher Center selected to provide expert guidance, survey administration and data analysis.

35. Areas Assessed on the TELL Survey
20-30 Minute perception survey with “yes/no” and “Likert scale” questions.
Unit of analysis is school. Data available at school and district levels. Minimal demographic information for individuals to strengthen confidentiality.
Participation threshold of 50% of respondents (n=at least 5).
Constructs include
Time
Facilities and Resources
Community Engagement and Support
Managing Student Conduct
Teacher Leadership
School Leadership
Professional Development
Instructional Practices and Supports
New Teacher Support 35

36. What We Have Learned from the TELL Survey…
Overall, Colorado educators are very positive about school conditions!
Time is consistently the biggest challenge.
Sense of efficacy and support from leadership affects teacher attrition more than other factors (e.g., salary).
Effective induction support and mentoring is not systematically available to novice educators.
The construct with the strongest relationship to student performance is community involvement and support.

37. For Additional Information
Each eligible educator should have received a letter with a unique code to access the survey.
Visit the survey website:
If educators have questions or do not have a code, contact the Help Desk: or , ext 13.
Phone lines are open 7:30 a.m. to 4:30 p.m. Monday through Friday during the survey window.

38. Student End of Year 38

39. End of Year 2014-2015 2014-2015 End of Year snapshot
Snapshot is available
schedule posted at
Remind schools to continue to work on collecting adequate documentation. 39

40. Statewide Standard Course Codes40

41. Statewide Course Codes
Required for Teacher Student Data Link
All districts are required to map courses
Upcoming Trainings
February 12th 3:00 – 4:00 41

42. Statewide Course Codes
Course mappings schedule
Replicate prior year courses
Focus on secondary courses
Map and load courses by Thursday, March 26th
More information 42

43. 4/16/2018
11th Grade Alternate Assessment for the Colorado ACT Snapshot Collection
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.

44. LAM Assigns User Roles for 11th Grade Alternate
Create Preliminary Snapshot; correct errors
DAC verifies IEPs for eligible students
Test
Orders
Complete test orders
100% of districts
Preparation
Test Administrator Training – March 12 at 3:30
Registration Link will be sent via DAC/DR listserv- Please distribute
March – Create Final Snapshot and Roster
Distribute materials to Test Administrators
Test Window
April 1-24
May 8
LEAAPPROVER Webinar – April 21 8:00 AM
Score Entry – April 28-May 7
May 8th LEAAPPROVER submits to CDE by 5:00 PM 44

45. 11th Grade Alternate Assessment for the Colorado ACT Contacts
4/16/2018
11th Grade Alternate Assessment for the Colorado ACT Contacts
Linda Lamirande
Exceptional Student Services Unit Accommodations & Assessment Specialist
Tesia Swanstrom, Program Assistant
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate. Tesia Swanstrom is my program assistant and she will be handling the test materials.

46. Special Education IEP Interchange46

47. Indicator 14-Post School Outcomes
NEW this year
Student contact information needed from every AU (for the Sped EOY) on students who are 16 years of age and older and exited for the following reasons:
Graduated
Dropped out
Aged out
Graduated with a modified diploma
Certificate of completion
Moved, not known to be continuing 47

48. Indicator 8-Parent Involvement
NEW this year
A sample (100) of Parent Surveys are required from every AU to ensure requirements for Indicator 8 – Parent Involvement are met.
AUs may need to submit the Parent file if your response rates are lower than 16%
The ESSU Unit will be notifying you when you reach 16%- once this is met, the Parent file submission won’t be necessary
Representatives from the ESSU Unit will be at the March 5 town hall to answer questions you may have. 48

49. Student Interchange – English Learner edits49

50. Student Interchange – English Learner Edits
For Student October 2014, there were several English Learner (EL) edits (on next slide) that were not working correctly
Problem fixed towards the end of or following Student October 2014
The errors fixed during Student October were temporarily set to Warnings (as it was close to the conclusion of the collection)
Now returned to Errors
What this means to you:
You may have new EL errors needing resolving for SEY
One good reason to start loading SEY now – so you are not rushed later in resolving these
Please code correctly (vs. coding to bypass resolving errors) and request exceptions as needed 50

51. Was not always firing STUOCT
Error or Warning
Rule
Notes
Description E
SP166
To Warning (W) STUOCT
ESL: Student was identified as ELL prior year and this year the student is coded as Not applicable (for grades 1 and above)
SP167
Was not always firing STUOCT
Bilingual: Student was identified as ELL prior year and this year the student is coded as Not applicable (for grades 1 and above)
SP155
To W STUOCT
Non-English speaking student cannot be enrolled in both a Bilingual and an ESL program.
SP156
SP161
Non-English speaking students must be reported as being served by a Bilingual or ESL program.
SP163
English speaking students must not be coded as being served in an ESL program.
SP164
If Language Proficiency is either 1 or 2 then the ESL or Bilingual code must be either 1 or 5. W
SP401
(ESL) Student was identified as ELL prior year and this year the student is coded as Not applicable (for grades preschool and Kindergarten)
SP402
Student was identified as ELL prior year and this year the student is coded as Not applicable (for grades preschool and Kindergarten)
SP295
Post STUOCT
If ESL = 2 (Monitored Year 1) and prior year ESL = 0,2,3,4 and prior year Bilingual = 0,2,3,4 (i.e., prior year was not in program or Parental Refusal)
SP296
If ESL = 3 (Monitored Year 2) and prior year ESL = 0,1,3,4,5 and prior year Bilingual = 0,1,3,4,5 (i.e., prior year was not Monitored Year 1)
SP297
If ESL = 4 (Exited Year 3+) and prior year ESL = 0,1,2,5 and prior year Bilingual = 0,1,2,5 (i.e., prior year was not Monitored Year 2 or Exited Year 3+)
SP299
If Bilingual = 2 (Monitored Year 1)and prior year ESL = 0,2,3,4 and prior year Bilingual = 0,2,3,4 (i.e., prior year was not in program or Parental Refusal)
SP300
If Bilingual = 3 (Monitored Year 2) and prior year ESL = 0,1,3,4,5 and prior year Bilingual = 0,1,3,4,5 (i.e., prior year was not Monitored Year 1)
SP301
If Bilingual = 4 (Exited Year 3+) and prior year ESL = 0,1,2,5 and prior year Bilingual = 0,1,2,5 (i.e., prior year was not Monitored Year 2 or Exited Year 3+) 51

52. Student October 2015 and FAST/Audit52

53. Student October 2015 – Keeping abreast of changes – from FAST
Some of the following is in response to the requests you made in the Student October 2014 survey.
Thank you for your feedback as it helps us improve.
Resource Guide:
Draft of updated Student October Count Resource Guide published end of April 2015
Final Student October Count Resource Guide finalized in June 2015 to address:
feedback from field and
any changes resulting from legislation 53

54. Student October 2015 – Keeping abreast of changes – from FAST
Planned Trainings/Webinars include:
Student October Count 101 geared towards
new personnel and/or
smaller districts
as focus will cover the entire process/requirements
we hope to offer this both early and late summer
Student October Count Updates geared towards
experienced personnel
as focus will be only on:
Areas that have changed or
Areas needing clarification
We hope to offer this both early and late summer
FAST webinar to address questions
FAST involvement in weekly Data Pipeline Town Halls
Documentation
Audit FAQ being developed
Will be published sometime this summer 54

55. Next Town Hall: Thursday, February 19th, 2015 9a.m.-10a.m.
CDE Offices are Closed for Presidents’ Day 55