0. Department of Public Works presentation to Public Works Committee
MAY 17, 2017

1. Agenda Updates to Driveway and Sidewalk specifications and permits
Pavement Restoration CEA

2. Typical Street Right of Way Cross-Section
26-feet wide
Catch Basin
Catch Basin
Man Hole
Southbound
Northbound
Drainage
Main Talking points:
How a street looks on the surface and its condition is a function of 4 major components:
1) The sewer system
2) The water system
3) The drainage system
4) The roadway pavement itself
If one of these components is in poor shape, then they all suffer
Water Line
Other Underground Utility
Sewer Line
NOT TO SCALE

3. The Sidewalk Area - Defined
Section of the City Code defines the sidewalk area as “the portion of the street between the curb lines or the lateral lines of a roadway and the adjacent property lines intended for use by pedestrians.” 
The following public works and utility infrastructure may be located on and/or underneath the sidewalk area:
Sewer lines and/or house service connections.
Water lines and/or house service connections.
Drain lines, bioswales/surface drainage and drainage inlets/catch basins.
Fire hydrants.
Streetlights.
Gas lines, utility poles, cable TV, telephone, and other utility services.
Sidewalk Area on a Typical Street*
Private Property
Street
Sidewalk Area
* The sidewalk area may not have an actual sidewalk. The sidewalk may not delineate the adjacent property line in all cases.

4. Sidewalk Permits – Current Process
Regulated by Sections thru and through of City Code
$20 application fee does not cover labor cost for review and inspection
No deposit required
DPW may place a lien on property to collect fees for improperly completed sidewalks when the property is sold
DPW is not likely to be reimbursed for any sidewalk repairs performed on improperly completed sidewalks

5. Sidewalk Permits – Compliance Failure (Example)
900 block of Dufossat St.
Unpermitted work in the sidewalk area of the public right of way resulted in a paved-over drainage ditch and sidewalk.

6. The Consequences of the Compliance Failure (Example Continued)
900 block of Dufossat St.
Illegal paving over the drainage ditch and sidewalk causes water to pool the length of the block during rain events.
At this time, DPW has limited means to correct such issues.

7. Driveway Permits – Current Process
Regulated by Sections thru and through of City Code
No permit application fee
Deposit varies between $125 - $1,000
Deposit is refunded pending proper installation of new driveway
Processing refunds costs more in staff labor than the actual deposit
Deposit does not cover actual costs needed to repair improperly installed driveways
DPW has no mechanism to bill property owners or contractors for necessary repairs

8. Driveway Permits – Compliance Failure
3701 – 3711 Annunciation St.
4932 Annunciation St.
Actual driveway construction failed to include a culvert or pipe beneath the driveway, which prevents storm water from reaching the catch basin.

9. Driveway and Sidewalk Permits – Proposed Changes to the City Code
Standardize the application process for driveway cut and sidewalk permits
Charge a non-refundable fee of $100 to cover administrative and inspection costs
Eliminate deposit for driveway permits
Allow DPW to refer violators to administrative adjudication to levy fees, costs and monetary penalties
DPW would apply this to improper/unauthorized driveway cuts and paving of the sidewalk area completed within the last 5 years

10. II. Pavement Restoration CEA Photos coming

11. Pavement Restoration CEA
A major step forward in the Integrated SWBNO and Public Works management
Extending the one year CEA with a proposed 5-year Agreement between the Sewerage and Water Board and the City for restoration of sewer and water service cuts
The Agreement will enable DPW to complete permanent pavement restoration on SWB utility service cuts on behalf of the SWB.
Per the Agreement:
The SWB will complete its required water or sewer leak repair and backfill/maintain the site until permanent pavement restoration work is started by DPW.
DPW will start its permanent pavement restoration work within 30 days after the SWB completes its water or sewer leak repair and submits a paving work order to DPW.
The permanent pavement restoration will meet all current pavement restoration standards.

12. Current Pavement Restoration Standards
At intersections, pavement restoration may require the installation of new Americans with Disabilities Act (ADA)-compliant curb ramps.
The replacement of utility lines or multiple utility repairs on a given block may require a mill & overlay of the entire block, in addition to the repair of the actual utility cut(s).

13. Pavement Restoration CEA (Continued)
This new multi-year Agreement will:
Enable the expansion of the work already being done by the SWB- DPW team;
Improve the timeliness and quality of the water and sewer leak repairs completed by the SWB;
Improve the timeliness and quality of the restoration of pavement after water and sewer repairs have been completed; and
Optimize the limited resources and leverage the resident areas of expertise within the SWB and DPW to improve our overall services to the community.
Will meet all DBE and City standards
Coordinate work with the multi year Capital Roads Program