1. NECSAS Annual Report SECO 2004 Annual Conference
November 17, 2004
Thanh Minh Trinh, P.E
NECSAS Program Manager
Rob Klawitter, C.S.P.
NECSAS Contractor from E2M

2. Where have we been?
Trends
Recent Development
What to expect in FY05
Q & A

3. Where have we been? Program launched in 1999.
Piloted in 2000 – Oklahoma and Alaska
2001 marked the first year of rolling out the program
Tier 1 Assessments - 72 facilities to date.
Tier 2 Assessments – 38 Facilities (only 2 in FY04)
Numerous assistance site visits (e.g., before or after Tier 1).
Identified 925 findings total:
a) Closed – 605; b) In-progress of Closing – 237; c) Open - 83

4. Where have we been?

5. Trend:

6. Trend:
Note on Class 1, 2, 3 and LO

7. Trend:

9. Trend: 2001 – 2004 NECSAS Summary
Year
Zone
Environmental
Safety
Total
Finding %
2001
CA, HI, GU 20
14%
120
86%
140
2002
TX, LA, FL 25
16%
135
84%
160
2003
DC, MD, CO, MO, AK, PA, NJ, SC 47
15%
277
85%
324
2004 (Draft)
IN, MI, IL, OH, WA, OR, MD, VA, NC 69
23%
232
77%
301
Net
Overall
161
17%
764
83%
925

10. Trend:

11. Trend: Evolution of Top Fives Top 5 Finding Protocols - Safety
2001
2002
2003
Draft
Electrical Safety Work Practices
Walking/Working Surfaces
Means of Egress
Fire Protection
Injuries/Illness Log
Occupational Noise
Machinery/Machine Safeguarding
Hazard Communication
Materials Handling
Trend: Evolution of Top Fives" (Subtitle:
"Ranked Top 5 Finding Protocols - Safety"); "Trend: Evolution...
Environmental"

12. Trend: Evolution of Top Fives Top 5 Finding Protocols – Environmental
2001
2002
2003
Draft
Hazardous Waste Mgmt
Petroleum, Oil, Lubricants Mgmt
Hazardous Materials Mgmt
Storage Tank Mgmt
Asbestos Mgmt
Solid Waste Mgmt
Wastewater Mgmt
PCB Mgmt
Water Quality Mgmt

13. Trend: NOAA's Shift to EMS and SEMS
Let’s look at the root cause of our findings.
We use the MERT system:
M – Management
E – External Force
R – Resource
T - Training
A program in its infancy (Development) stage could expect most root causes to fall within the Management Emphasis grouping.
As the program matures(or in the Implementation stage), the root cause trend should gradually shift toward Resource and Training
Ultimately, the program reaches “Sustainment” when all root causes are attributed to External Force.

14. Trend: Shifting to EMS & SEMS

15. Trend: Shifting to EMS & SEMS

16. Trend: Shifting to EMS & SEMS

17. Recent Developments NECSAS team met in May of 2004
Tier 2 rules and process were developed
Updated WHAM to address:
Access, LOCAP comment, and changing finding status
WHAM web based and CD training for WHAM users
In the process of evaluating tablet PC to conduct assessments.
Tier 3 Questionnaires & VFA integration.

18. Tier II Business Rule Discussion Points
Recent Developments
Tier II Business Rule Discussion Points
Who will conduct Tier II’s?
RECO/RSM
What type of QA process will be used if any?
NECSAS PM/Contractor PM ensure proper naming of database/photos prior to upload. No other formal QA process prior to upload.
Who will upload to WHAM?
NECSAS PM/Contractor PM
Will there be a review of findings on WHAM?
Facility Manager and LECO will have 14-days to review Tier II findings following upload to WHAM
Track findings to closure?
Yes. LECO, in conjunction with facility manager, will use existing LOCAP
function.

19. Tier II Business Rule Discussion Points - Continued
Recent Developments
Tier II Business Rule Discussion Points - Continued
Definition of a repeat finding? Would Tier II finding be repeat if identified during a Tier I, and vise versa?
A previously identified finding is again identified during a subsequent Tier I or Tier II assessment. Assessor(s) will only use the previous assessment in evaluating the existence of a repeat finding.
Time frame for completion of Database and upload to WHAM following completion of site visit?
RECO/RSM Team has 30-business days to complete the development of Draft Tier II database.
Training on the process?
NECSAS group recommended funding a three day training class by reducing the number of required Tier II assessment in FY 04. Training would be provided to all RECO/RSM’s and others (new LECO’s/CECO’s etc)

20. Recent Developments

21. Recent Developments
Quick
Review

22. VFA Top Level Facility Summary Screen
Recent Developments
VFA Top Level Facility Summary Screen

23. Recent Developments Tier III Questionnaires
Safety & Environmental Compliance

24. What to expect in FY05 Perpetual Calendar FY 00/04/08… (I/V/IX...)
(II/VI/X…)
FY 02/06/10…
(III/VII/XI…)
FY 03/07/11…
(IV/VIII/XII…)
DC/MD/VA3
CA8
AL/FL/GA4
AK10
IL/IN/OH5
CT/MA/RI1b
LA/MS/TX6 CO MI
GU11 SC
DE/NJ/PA2 NC
HI11
MO/OK7
OR/WA9
ME/NH/VT1a

25. What to expect in FY05 See attached spreadsheet
This list was ed to all LECO, RECO, and RSM on 10/14/04.
Tier I Site Selection – Nominate your facilities. Our FY05 NOAA target is 25 to 30 facilities.
Tier II Site Selection – Coordination between LECO and RECO/RSM.
Tier II will not take place until after the RECO/RSM have received training.
Tier III questionnaires.

26. QUESTIONS?