1. Fleet Safety 2017 Governor’s Industrial Safety & Health Conference September 20, 2017

2. Construction Safety Day 2016
Fleet Management
Construction Safety Day 2016

3. What will you get out of this session?
Overview and discussion on why you need a program – Mike Woltersdorf
Fleet Safety in practice – Don Robertson
Commercial Driver Qualification Process – Mike O’Neil
CSA and how if may effect your fleet – Doug Stiffarm

4. Why do you need a Fleet Safety program?

5. Fleet Safety and Insurance
Differences between Personal and Commercial Insurance

6. Latest NIOSH Crash Data
In 2015, 1,264 U.S. workers driving or riding in a motor vehicle on a public road died in a work-related crash (26% of all deaths).
Another 542 deaths (11% of all deaths) involved workers driving or riding in a motor vehicle away from a public road and pedestrians struck by motor vehicles.
For all vehicle-related events, the Transportation and Warehousing industry had the highest share of deaths (30%), followed by Agriculture (14%), Construction (13%) and Wholesale and Retail Trade (8%).
Although the majority of vehicles involved in fatal crashes were semi, tractor-trailer, and tanker trucks (37%), pick-up trucks and SUVs together (21%) and passenger vehicles (20%) accounted for similar proportions.

7. Fleet Safety Regulations???
DOT -- Only covers commercial fleet
What is a commercial Vehicle?
Where does that leave all of the other vehicles you use?
OSHA and DOSH Regulations?
National Standard………..

8. American National Standard Institute [ANSI] Z15
American National Standard Institute [ANSI] Z15.1 Safe Practices for Motor Vehicle Operations
Five Major Categories
Management, Leadership and Administration
Operational Environment
Driver
Vehicle
Incident reporting and analysis

9. Management, Leadership and Administration
Commitment
All levels of management should be involved in and held accountable for the program’s development, management and implementation
Written Policy

10. Written Policy Program Elements
Safety policy
Responsibilities and accountabilities
Driver recruitment, selection and assessment
Organizational safety rules
Orientation and training
Reporting rates and major incidents to executives
Communications
Vehicle specifications
Inspections and maintenance
Reward and recognition
Regulatory compliance management
Management program audits

11. Operational Environment
Occupant Restraints
Impaired Driving
Distracted Driving
Aggressive Driving
Journey Management
Fatigue Management
Operational Policies

12. Operational Policies Business Use Policy Personal Use Policy
Non-Owned Auto
Use of Personal Vehicle
Use of rental cars

13. Driver Management Driver Qualifications Driver Management
Driver Training Program
Record Keeping

14. Vehicle Management Vehicle Acquisition Modifications
Emergency Equipment
Vehicle Inspection
Pre-Operation Vehicle Checks
Maintenance
Vehicle Replacement

15. Incident Reporting and Analysis
Reporting of Motor Vehicle Incidents and Collisions
Incident Review and Analysis
Data Analysis

16. Questions/Comments

18. Driving Policy
An employee shall not drive or operate a company vehicle unless assigned or granted permission by a foreman/manager to do so.
No assigned driver of a company vehicle will allow an unauthorized individual to operate the vehicle. The only exception would be in the case of extreme danger or emergency when there is no other reasonable alternative.

19. Drivers must comply with all city, state and federal laws governing the operation of motor vehicles.
Alcoholic beverages and controlled substances are not permitted in or on a company vehicle.
Vehicles are to be driven in a safe and courteous manner so as to create a favorable impression to the public at all times.

20. The employee is responsible for ensuring all necessary precautions are taken to prevent damage and theft of the company vehicle and equipment.
If you are involved in an accident it must be reported immediately to your supervisor.

23. It is the employee’s responsibility to maintain the company vehicle in a safe and road worthy condition. This should be done by communicating with the shop for regular servicing and maintenance of the vehicle.
Each driver has the responsibility to maintain the cleanliness of their vehicle, inside and out, as a part of their normal workday

24. It is the employee’s responsibility to maintain a safe driving record
It is the employee’s responsibility to maintain a safe driving record. A driver with three (3) or more moving violations or any combination of three accidents or moving violations within a three-year period will be prohibited from driving a company vehicle. By signing the acknowledgement, I give Merlino Companies permission to request a driving abstract on me, as often as deemed necessary.

26. Should you, for any reason, receive a summons for a traffic violation or a parking ticket, while operating a company vehicle, you must respond to it in a timely fashion. Traffic violations and parking ticket fines are not to be charged to the Company.

28. Company vehicles are to be used primarily for company business, however, limited personal use is allowed. The rule of practice is that the company vehicle is not to be used for routine or extended personal business.
Company vehicles are not to be parked where they will be associated with the consumption of alcoholic beverages or other establishments that may detract from integrity of the companies.

29. A company issued cellular phone is an acceptable option for business use in a company vehicle when it is used in compliance with all local laws including the use of hands free devices.
All vehicle loads must be secured so they do not drop, sift, leak or otherwise escape from the vehicle or trailer.

31. Questions/Comments

32. Hiring Drivers for your Commercial Fleet

33. Simple Starter Definitions:
A commercial vehicle is any vehicle or combination 10,001 lbs or greater.
Class of Commercial Driver
Commercial Drivers with CDL
Commercial Drivers without CDL
CDL is required whenever:
Power unit is 26,001 lbs. or greater
Combination is 26,001 lbs. or greater AND the trailer is 10,001 lbs. or greater.

35. What every CDL driver file needs…

36. When Hiring a CDL Driver you must have:
Negative test results from a DOT pre-employment drug test. Or Documentation from their previous employer that they were in a random testing program within the last 30 days and 1) were either tested within the past 6 months, or 2) have participated in the random program for the past 12 months.
A completed application for employment (even union)

37. One signed “Safety Performance History Records Request for each previous employer worked for in the past 3 years
A signed “Alcohol and Drug Statement”
A current motor vehicle report from the Dept. of Licensing.
Completed “Request for Driving Record”
Copy of a valid/current driver’s license
Copy of a valid/current Medical Examiners Card. (self certification may eventually eliminate need for this.)

38. Completed “Certification of Single Drivers License”
Signed receipt from “Drug & Alcohol Testing Handbook”
Completed “Driver Data Sheet”
Documentation of completed road test (technically not required for CDL holders)

39. For Commercial Drivers without CDL requirement:
Application for employment
Safety Performance History Request
Medical Exam Certificate
Driver’s License
Road Test
Request for Drivers Record (MVR)
Signed MVR
Safety Performance History for each previous employer for last 3 years.

40. DON’T FORGET ABOUT RESTRICTIONS AND ENDORSMENTS
HAZMAT
TANK
AIRBRAKE RESTRICTIONS
CLASS OF LICENSE
Class A Combination of vehicles trailer over 10K
Class B Single Unit
Class C Passenger carrier

41. ELD’s
Federal Rule is goes into affect in December, Congress voted not to delay
It is a Federal rule….but most states follow the federal rule (including Washington) regarding HOS.
Exemptions---and common misconceptions:
We are a “short haul” company
We take the 100 mile radius exemption
BOTH of these require max 12 hour work days.
ELD exemption says you can’t violate that more then 8 times in any 30 day period.
PROVE IT!

42. Questions???

43. CSA What you need to know
Is your fleet affected?

44. US DOT #
If your company has a USDOT number issued by the Federal Motor Carrier Safety Administration (FMCSA)
If your company conducts business in more than one state (INTERSTATE) or your products or goods will be used in another state
If your company operates only in Washington (INTRASTATE) or carries Hazardous Materials

45. You need a USDOT number
You are required to obtain a USDOT number if you have a vehicle that:
Is used in transporting material found by the Secretary of Transportation to be hazardous and transported in a quantity requiring placarding (whether interstate or intrastate).
Has a gross vehicle weight rating or gross combination weight rating, or gross vehicle weight or gross combination weight, of 4,536 kg (10,001 pounds) or more, whichever is greater;
Is designed or used to transport more than 8 passengers (including the driver) for compensation;
Is designed or used to transport more than 15 passengers, including the driver, and is not used to transport passengers for compensation;
- See more at:

46. You need a USDOT number
Q: Is there a way I can file for a waiver and not participate in the CSA program? A: No. There are no waivers. Any interstate carrier that has a US DOT number will be involved in the CSA program.
Q: Is there a minimum size of company that will be included in the CSA program? A: Any interstate carrier that has a US DOT number, no matter what size, will be included in the program.

47. You need a USDOT number AND is involved in Interstate commerce:
Trade, traffic, or transportation in the United States
Between a place in a State and a place outside of such State (including a place outside of the United States);
Between two places in a State through another State or a place outside of the United States; or
Between two places in a State as part of trade, traffic, or transportation originating or terminating outside the State or the United States.
See more at:

48. Multiple Locations?
Q: If a carrier has multiple locations, which state will be in charge of a carrier in the CSA system? A: The carrier's principal place of business listed on the MCS-150 will determine which state office will be responsible for the carrier.
(MCS-150 is the Motor Carrier Identification form to be filed Bi-Annually)

50. Licensing and Insurance
(As of 01/28/2016 updated hourly from L&I )
Active For-Hire Authority
Type Yes/No MC#/MX#
Property No
Passenger No
Household Goods No
Broker No
U.S. DOT# has no current for-hire operating authority with FMCSA.

51. The Seven Basics

52. 1. Unsafe Driving Category: Unsafe Driving FMCSA BASIC Score: 37.0
Violation Description Violations OOS Severity Weight  
Failing to use a seat belt
while operating a CMV
392.2LV Lane Restriction violation
392.2C Failure to obey a traffic control device

53. 2. Crash Indicator
Date Accident Fatality Injury Tow away Crash Hazmat Release
11/

54. 3. Hours of Service 30 Inspections in past 24 months
1 HOS Compliance Violations
Violations Description # Violations # OOS Violations Violation Severity Weight
395.8(a) No drivers
record of duty
status when
one is required
*Driver traveled outside the 100 Mile Air-Radius without a Log book entry*

55. 4. Vehicle Maintenance Violations Description #Violations
#OOS Violations
Violation Severity Weight
(a)
No or improper load securement 3 1
(b)
Leaking/spilling/blowing/falling cargo 2 7
392.9(a)(b)
Failing to secure vehicle equipment
(f)(3)
Loose or unfastened tiedowns
F4R
No edge protection for tiedowns
393.13(c)(2)
No lower reflective sheeting or reflective material as required
393.45DLPC
Brake connections with leaks 4
393.53(b)
CMV Man. after 10/19/1994 has automatic slack adjuster system that fails to compensate for wear
393.75(a)
Flat tire or exposed fabric 8
393.9
Inoperable required lamp
393.9TS
Inoperative turn signal 6

56. 5. Controlled Substances and Alcohol
No violations in this Basic

57. 6. Hazardous Materials Compliance
No violations in this Basic

58. 7. Driver Fitness
No violations for this Basic

59. A lot of Information May seem overwhelming
Computer based record keeping available
Files kept on each driver; all files in the same order (consistency)
D&A testing requirements; 25% Drugs,
D&A testing requirements; 10% Alcohol
Manage your own program or join a consortium

60. Remember Enforcement looks for 4 low hanging fruit 1- Lighting
2- Load Securement
3- Seat Belts
4- Cell Phones