1. WHELF LMS A shared library management service
Presentation to the FE Library Managers Network
February 2014
Gareth Owen – Programme Manager

2. WHELF LMS – who’s who Aberystwyth University Bangor University
Cardiff Metropolitan University
Cardiff University, including Welsh NHS Libraries
Glyndwr University
National Library of Wales
Royal Welsh College of Music and Drama
Swansea University
University of South Wales
University of Wales Trinity Saint David

3. WHELF LMS - in numbers 5 LMS suppliers 11 institutions 88 libraries
770 administrative users
170, 000 customer users
10 million bibliographic records

4. Project Phases Phase 1- making the case (2012-13)
Phase 2- delivering the LMS (2014)
Phase 3 - implementing the LMS ( )
Phase 4 - realising the benefits (2015-)

5. Phase 1 – making the case WHELF study – sharing a LMS
JISC funded study into shared LMS feasibility
Agreed model- Consortium with governance
Single supplier
Different LMS instances
Governance framework

6. Phase 2 – delivering the LMS (2014)
EU Tender – EU notice issued end January
PQQ – first cut of suppliers by April
ITT – requirements and other evaluation (e.g. site visits) by July
Award contract – August 2014

7. Phase 3 – implementing the LMS
Delivered in up to 4 tranches
First tranche – go live Easter 2015
Final tranche – go live autumn 2016
Business change
Capture lessons learned

8. Phase 4 – benefits Short term Potential long-term benefits
cost savings in the procurement process
develop a culture of and framework for collaboration
Potential long-term benefits
on-going savings
sharing expertise
sharing services

9. WHELF LMS - managing change
Project structure
WHELF Steering Group
WHELF LMS Working Group
WHELF LMS Requirements Sub-Group
Programme Manager
Cardiff University – procurement lead