1. COMPASS Program
Presentation to Graduate Coordinators workshop series, July 12, 2016

2. Today’s session Purpose Picture Plan Part Why are we doing this?
What is it?
Plan
How will we get this done?
When will it happen?
Part
What is my role?

3. Purpose UF needs agile and modernized student services systems.
Our existing platforms are increasingly difficult to support as technology advances and changes.
Constant and increasing threats to data security create a critical need for the institution.
UF is demonstrating its commitment to updating and supporting sustainable technical solutions to maintain and manage these university needs.

5. Student Information System(SIS)
Replace the current student system (ISIS) with a third-party vendor product (Oracle Campus Solutions) that will be better suited to meet the needs of the university’s undergraduate, graduate and professional students, faculty, and staff.
Three year project which started in January 2016
Two Ways to enter an application: College Net(Graduate) and the Coalition Application(for Undergraduate and Transfer)
Some colleges use specialized applications such as CAS for the College of Nursing. These will be uploaded into the systems of record.

6. Constituent Relationship Management(CRM)
Replace the existing systems that are used to:
1) Prospecting and recruiting activities.
2) Retention
3) Alumni(future)
Streamline processes that are managed in different systems.
Centralize data and consolidate processing for each prospective student throughout the prospect to admission cycle.
Replace systems that are used to manage communication
Focus on retention.
Some areas are using Salesforce in different capacities today.
Coincide with admissions application

7. Learning Eco-System Content Development
LMS – Learning Management System
Data and Analytics
Content – Faculty, Quizzes, Linkages
LMS – CANVAS Integrations Video – Enable adaptive learning
Data and Analytics – Tagging Content
UFIT is piloting different software/vendors for potential solutions
Use Lightboard to make this attractive to students

8. ONE.UF
Replace current student and faculty self- service in ISIS with a consistent, integrated, and intuitive user experience.
ONE.UF will aggregate commonly used functions into one site accessible by mobile, tablet, or desktop devices.
One.uf.edu – Schedule of courses currently in Beta

9. Reporting/Analytics
Customizable user interface that is designed to be mobile first
Easy to use interface that exposes functionality in-context, as needed
Self-Service analytics through ease of accessibility
Advanced data visualization capabilities

10. Student Data Governance & Master Data Management(MDM)
Enable the business stakeholders of the university to take active responsibility for governing and stewarding data, with support from UFIT.
Focus on data consistency and quality
Implement systems to manage the university’s master data
Master data is core to unifying systems and data based decision making
Managed risk – master data tends to be heavily protected restricted data

11. Plan Five year timeline to implement
Campus Solutions SIS will have a Fall 2018 go live term
Staged go live of modules and processes based on when functionality needs to be available for fall 2018

12. What’s first Campus Solutions
Interactive Design and Prototype (IDP) sessions
Admissions, Student Records, Financial Aid, Bursar, Graduate and Professional, Advising
Journey mapping sessions with Colleges
Requirements gathering
Examine current state
Review external systems and reporting needs

13. What’s first (continued)
CRM
Started Spring 2016 with first rollout Aug 2016
Salesforce platform with Enrollment Rx partner
CollegeNet Application
Freshman – currently configuring for Aug 2016
Graduate, professional and other groups Aug 2017
COMPASS Timeline

14. GIMS
Review of functionality to determine the best home for the functionality
Data structure changes make retrofitting current system unappealing
Concerns we have heard
Need to have a usable interface to Graduate information
Can’t lose functionality that is currently in GIMS
Do not want to log in to multiple systems
Want real-time data integrations with student information, including thesis/dissertation submission
Not just student data but faculty

15. Graduate Recruiting and Admissions
CRM will allow for recruiting efforts even down to the program level
Importing name lists
Information forms for students to complete
Mass- and marketing capabilities
Ability to generate interest scores
Admissions application development begins after freshman application goes live
Routing to graduate departments
Allow for committee decision making
Decisions will flow into student information system

18. Graduate Recruiting and Admissions
Admissions application development begins after freshman application goes live
Routing to graduate departments
Allow for committee decision making
Decisions will flow into student information system

19. How can we know what is going on?
InfoGator
COMPASS Update Newsletter
COMPASS website compass.ufl.edu
Regular Information Sessions and Town Hall meetings

20. Part Every person has a role to play
Some people have been identified to work on Campus Solutions full-time
Other projects will occur simultaneously (CRM, CollegeNet application, classroom scheduling)
College representatives participating in IDP sessions, CRM/Application configuration and testing

21. Part Campus partners are critical to the success of this venture
Providing feedback on configuration
Learning to use a new suite of tools

22. Change is hard Questions or feedback????? UF-compass@ufl.edu