1. Project Board Update
UNDP Knowledge Management
Part 2
September 2016

2. Objectives PART 1 Present project activities since last Board meeting
Present proposed 2016/17 work plan
Budget and staffing situation
Project Board decision points
Approval of Project Report 2015
Approval of Work Plan 2016/17
Approval of added activities to project results framework

3. Work Plan through 2017 Knowledge Networks
Public Online Dialogues and Consultations
Transition from Teamworks to Yammer
Improved Intranet Search
Talent/Expertise Map of Staff and Consultants
Collection Mechanism for Lessons Learned
Knowledge Management Training

4. Knowledge Networks
Planning and coordination of engagement activities with facilitators and managing clusters
Upcoming KNN-managed public consultations on:
Paris Agreement, nationally determined contributions. Est start Date in September. Hosted by Climate, Disaster and Energy Network
Social Contract. Estimated start date is Oct Co-hosted by Gov & PB Network & the New School
Prototyping Peer Assist Service with one or two networks
Will evaluate in 2016 commitment by Clusters to decide which networks are sustainable or should be phased out or transformed
Establish and manage new OneUN Knowledge Collaboration platform on Yammer to house UN inter-agency Communities of Practice and UNCTs

5. Public Online Dialogues and Consultations
Ongoing consultations
World We Want 2030
Urban Dialogues for Habitat III 2016
Upcoming consultations
UNDP Cities Initiative
Rio+20 Follow Up Consultation (in planning)
GPEDC Consultations (in planning)
Syria Resilience Forum (to be revamped)
Brazil Water Dialogues 2016/17 (tbd)
Arab Human Development Report Consultation (tbd)
UNDP Strategic Plan Consultations (tbd)
Paris Agreement, nationally determined contributions (in planning)
Social Contract (in planning)

6. Transition from Teamworks to Yammer
This is a new project activity in collaboration with BMS/OIMT, to be added to the KM project
Continued outreach to managers of Teamworks spaces on UNDP, One UN and Open domains to assist in transition.
User support, training, guidance and advocacy
Migration of Teamworks legacy content (>300GB) to searchable database on intranet
One UN Teamworks domain transition to new One UN Yammer environment
Set up and management of a new platform to host ongoing and upcoming public dialogues.

7. Improved Intranet Search
This is a new project activity in collaboration with BMS/OIMT, to be added to the KM project
Improved intranet content search
Phase 1 (by Nov 2016) based on off-the-shelf configuration of MS SharePoint
Bring together content on the intranet, SP Online, the public website, Evaluation Resource Center, and Teamworks Archives, with one search entry point.
Phase 2 (2017) with custom development needs to be assessed based on funds
Including people search

8. Expertise Mapping of Staff and Consultants
Develop concept and specifications for enhanced people profiles and people search across Intranet/Office365; develop initial prototype for ~$25,000 (Implementation of full concept after successful prototype would require mobilizing funds)
Develop concept to leverage expertise information for business processes, detail assignment deployment, etc.
Prototype global roster of BPPS consultants at no cost based on CRU Express Roster Business Model (Scaling up beyond prototype would require mobilizing funds)

9. Collection Mechanism for Lessons Learned
Working on low-cost establishment of LL mechanism in Project Management QA module, potentially followed by more custom development later in the year (tbd)
Working with Evaluation Office on their new ERC interface and feed their lessons into Corporate Planning System
Potential LL analysis of 2016 ROAR data and evaluations (tbd)
Working with ROAR team on questions on lessons learned

10. Knowledge Management Training
Yammer/Office 365 Training
Yammer/Office 365 Helpdesk
Tools covered in training:
Yammer – corporate social networking
Delve – profile home and people search
OneDrive – document storage and collaboration
Sway – digital newsletters, blogs, presentations, reports
Skype for Business – Online meetings and webinars
Skype Broadcast – livestream events
MS Video – internal video sharing

11. Service Continuity While not an explicit part of the 2016/17 project work plan, the KM project team continues to provide the following ongoing advisory and support services:
Knowledge Products Pipeline and Guidance on K-Products Development and Dissemination
Provision and advice on KM Tools (Webinars, Livestreams, Surveys)
Regular Newsletter on KM
Liaise with to Regional KM colleagues on action items
Collect data for KM performance measurement 2016

12. Funding Situation
Other than staff salaries and previously committed ICT Road Map funds, no corporate resources from GP, XB or trust funds for KM
Successfully raised $180,205 from UN partners to deliver Public Online Consultations projects in 2016
Reprogrammed $43,968 from closed KM Project
Programmable budget for remainder of 2016 is $25,725 (to be used to develop prototype for expertise profiles & search in intranet)
The Teamworks/Yammer transition & initial off-the-shelf improvements (Phase 1) to intranet search are covered by ICT Roadmap allocations. Any additional IT improvements (Custom intranet search, expertise profiles) would require additional funds
Project would be able to absorb additional programme funds if made available (e.g. through funding windows)

13. Upcoming Quality Assurance Process
In compliance with the new Project QA Process, the project team will in the upcoming weeks conduct for the first time the new monitoring exercise as facilitated by the Corporate Planning System We will inform the Project Board of the results of the QA report and will seek its advice accordingly.

14. Project Board Decision Points
Project Team requests the Board to approve Project Report 2015
Project Team requests the Board to add two new project activities under Project Output 2: “Improved mechanisms and systems for knowledge exchange and networking in place”:
Transition from Teamworks to Yammer
Improved Intranet Search
Project Team requests the Board to approve Work Plan 2016/17