1. Process between Cadastre and Land Register -
Interconnection of registers
UNECE-WPLA Workshop
Madrid, November 2016

2. Cooperation of Cadastre and Land Register
Topics
Basic principals of the Cadastre
Registration process
Process between Cadastre and LR
Ongoing developments in Cadastre
Conclusions
Julius Ernst
Cooperation of Cadastre and Land Register

3. Cadastre and Land Register
Proof of location, plot size, land cover … of parcels based on surveying documents, cadastral map, parcel register …
Authority: Cadastral office
Proof of the legal situation of parcels:
ownership, easements, mortgages, rights and obligations ...
Authority: District courts
Land Register
Julius Ernst
Cooperation of Cadastre and Land Register

4. GDB Ministry of Justice land register Ministry of Finance Valuation
Ministry of Economy
Cadastre
District court 114
Tax offices
BEV
Cadastral Offices 41
Land Reg.
Maintenance
Cadastre
Maintenance
Synchronisation
Land reg. distribution
eGA distribution
Interface
GDB
Notaty, lawyer ca. 400
Provider WWW
BEV Portal
Licensed surveyor
ca. 270
Users
Private persons, legal entities, banks,...
Julius Ernst
Cooperation of Cadastre and Land Register

5. Characteristics of the Austrian Cadastre
8 Mill. Inhabitants
Area: 84000km2
10.5 Mill cadastral parcels
3 Mill property units
41 Cadastral offices are responsible for setup and maintenance
all data available online in digital form
Data are public and accessible to everyone
Julius Ernst
Cooperation of Cadastre and Land Register

6. Login at BEV-Web-Portal
Subdivide/sell my parcel
Certification process in Cadastre
Owner
Electronic Entry Process
BEV-Web-Portal
Cadastral Processing
in Cadastral Office
Login at BEV-Web-Portal
Formal and legal
Check
Preview layer of DKM
„new situation“
registration in LR
condition for
Certification
user data, Check for attachments
Format (PDF/A-1b, text, ZIP)
Electronic timestamp
Validation process
Electronic Signature
VA Wien
Registration
Licensed
surveyor
VA Graz
VA Salzburg
VA Salzburg
VA …
Discussion with all owners
Field survey
Surveying
document
Julius Ernst
Cooperation of Cadastre and Land Register

7. Registration in Land Register (“Landbook”)
Electronic legal transactions
Land Register (Grundbuch)
Cadastral Processing in
Cadastral Office
Owner
publicly available
Information
Preview layer to
Cadastre
Update of
(legal) DKM
Formal and legal
Check
Decision
Land Register
(Grundbuch)
Update of
System Message
to BEV (KFS)
Login at Land Registry Portal
Notary
Lawyer
Web - portal
Preparing all documents, certifications, etc.
Contract
Owner
Julius Ernst
Cooperation of Cadastre and Land Register

8. Cadastre Processing System
central Cadastre management and maintaining tool for the cadastral offices
Virtual offices, fully digital process
Centralized applications and data
all business cases of the 41 cadastral offices
unique consecutive number for the business cases
journal entries („Logbook“)
subdivision tables
Julius Ernst
Cooperation of Cadastre and Land Register

9. Digital Cadastre archive
connected with the Cadastre Journal
contains all documents of each business case since 2012
Ongoing digitization of old surveying documents (2025)
contains meta data of all documents
interface to Ministry of Justice (land registry)
BEV-decision, subdivision plan, subdivision table,…
interface to BEV- Web portal
Julius Ernst
Cooperation of Cadastre and Land Register

10. Pre-execution (Pre-view) Layer
pre-execution of graphic data based on surveying document in a special layer of the Cadastral map
Ensure the updating process of Cadastre
Included Quality check
prevent inconsistencies
Visualisation of future changes
Julius Ernst
Cooperation of Cadastre and Land Register

11. Surveying document for subdivision
Julius Ernst
Cooperation of Cadastre and Land Register

12. Cooperation of Cadastre and Land Register
Cadastral Map: legal Layer
Cadastral Map: pre-view Layer
Julius Ernst
Cooperation of Cadastre and Land Register

13. Digital Process Cadastre <> LR
Communication via interfaces
No longer paper decisions by the LR
No longer analogue documents to the LR
Mutual access to the archives
No longer double storage
Julius Ernst
Cooperation of Cadastre and Land Register

14. Cooperation of Cadastre and Land Register
Subdivision table
Subdivision table as a core element of the process
Provided by the cadastral Offices based on surveying document
Produced by means of the pre-execution layer
reference table for the updating process of the LR
Automatic production of the LR decision
reference table for the updating process of the Cadastre
Julius Ernst
Cooperation of Cadastre and Land Register

15. Accelerated Updating process
Update of the Cadastre immediately following the decision of the LR
no more waiting for analogue copies
Enabled by the pre-execution layer
pre-execution of graphic data in the special layer of the Cadastral map
No time lag between Cadastre + LR
Julius Ernst
Cooperation of Cadastre and Land Register

16. Cooperation of Cadastre and Land Register
Requests to the LR
Via electronic request application (ERV)
Mandatory for notaries, layers
Cadastral Offices
Structured request based on subdivision table
guarantees completeness
Safe access via secure code
Generated by cadastral system
One single and authentic reference document (subdivision document)
archived in the central registry of the BEV
Julius Ernst
Cooperation of Cadastre and Land Register

17. Ongoing improvements in the Cadastre
Scanning the cadastral archive
ca. 5 Mill surveying documents
from
Develop structured surveying document
Extract descriptive information from the pdf- document
1. step towards electronic object- change
Semi- automatic process to implement land cover information
Homogenize the fixed points system
fixed points in ETRS
Prepare transformation of cadastre from MGI (national system, Gauß-Krüger) to UTM
Julius Ernst
Cooperation of Cadastre and Land Register

18. Cooperation of Cadastre and Land Register
Conclusions
Glance to the study of the WPLA (“one or two organisations”):
Austrian model as a Best Practice of organisational structure of Cadastre and LR
for separated organisations
Different model compared to others in Europe
Registration of the property at the LR (landbook) is based on legally fixed boundaries
Surveying process is at the beginning!
Fully electronic process, no duplication of work and data, accelerated registration and “synchronized” Cadastre and LR (landbook)
Julius Ernst
Cooperation of Cadastre and Land Register

19. Thank you for your attention! ??????????
Julius Ernst
Cooperation of Cadastre and Land Register 19