1. STRATEGIC PLANNING AND MANAGEMENT
PowerPoint Presentation of the Training Guide on
STRATEGIC PLANNING AND MANAGEMENT By
Prof. P. S. Revankar

2. DEFINITION OF STRATEGIC PLANNING
1. What is SP?
DEFINITION OF STRATEGIC PLANNING
Strategic Planning is a future orientated process wherein an organisation specifies what it wishes to become and how it proposes to get there.
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3. Where are we now? Parameter
Key Performance Indiactor
% Employed
Revenue Generated
Industry Partnerships
Awards Received
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4. Where do we want to be in the Future?
Parameter Future
% Graduated
% Employed
Revenue Generated
Industry Partnerships
Awards Received
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5. How do we get there? Where we want Where we are to be in the now
Future
How do we get there?
STRATEGIES
Parameter Now Future
% Graduated
% Employed
Revenue Generated
Industry Partnerships
Awards Received
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6. DEFINITION OF STRATEGY
Strategy is a way of using the organisation’s internal resources to respond to its external environment in order to be successful.
How do you measure success?
Achievement of goals / objectives / targets within the specified time
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7. STAKEHOLDER
Any person, group, organisation that can place a claim on the institute’s attention / resources / output.
OR is affected by the output.
Who are the Stakeholders of your Polytechnic / Engineering College?
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8. POWER AND IMPORTANCE
Importance = Essential to the daily functioning of the organisation
Power = Ability to cause change
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9. Aligning the People in the organisation
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10. A MISALIGNED ORGANISATION WITHOUT A STRATEGIC PLAN
Environment
organisation
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11. AN ORGANISATION WITH A STRATEGIC PLAN BUT DOES NOT HAVE ITS MEMBERS ALIGNED WITH THE PLAN
Environment
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12. AN ORGANISATION WITH A STRATEGIC PLAN AND ITS MEMBERS
ALIGNED WITH THE PLAN
Environment
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13. LESSON 2
STEPS IN
STRATEGIC PLANNING
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14. STEPS IN STRATEGIC PLANNING
Objectives:
On completion of this lesson the learner will be able to
List the eight steps involved in the strategic planning process.
Describe the activities to be performed in each of the eight steps.
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15. Figure 1: A Model of the Strategic Planning Cycle
Initiate Strategic Planning Process 1.
8. Clarify Vision
Clarify Mandate
and Mission 2. 7.
Develop Work plan and Action plans 3.
Conduct
SWOT analysis
6. Formulate Projects
4. Identify Thrust areas
5. Formulate Goals
Figure 1: A Model of the Strategic Planning Cycle
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16. STEPS IN THE STRATEGIC PLANNING PROCESS
Key
Stakeholders
1. Initiate SP Process
2. Clarify Mandate and Mission
3. SWOT Analysis
4. Thrust Areas ( Prioritised)
Thrust Areas
5. Formulate Goals
6. Formulate Projects
7. Work Plan / Action Plan
S. Plan
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17. STEPS IN THE STRATEGIC PLANNING PROCESS
Key
Stakeholders
1. Initiate SP Process
1. Initiate SP Process
2. Clarify Mandate and Mission
3. SWOT Analysis
4. Thrust Areas ( Prioritised)
Thrust Areas
5. Formulate Goals
6. Formulate Projects
7. Work Plan / Action Plan
S. Plan
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18. Mandate CLARIFY ORGANISATIONAL MANDATE STEP 2. Definition:
A description of what an organisation must do and is permitted to do by the legitimate higher authority
Mandate
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19. Mandate DEVELOP A MISSION STATEMENT STEP 2.
Mission Statement highlights what the organisation wishes to do and become, within and beyond its Mandate.
Mission
Mandate
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20. DIFFERENCES BETWEEN MANDATE AND MISSION
ASPECT COMPARED
MANDATE
MISSION
Source
Given by the authorities who established the organisation (specified from outside)
Developed by the people who work in the organisation.
Focus
What the organisation must do?
What the organisation wishes to do within and beyond its mandate
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21. Mission Elements
Refers to what the organisation wishes to do and become, within and beyond its mandate.
1. Organisational Purpose
Why it exists
External Focus
2. Stakeholders
Identify stakeholder expectations
3. Goals
What the organisation aspires to become within a specified period
4. Core Values
Beliefs about what is desirable and makes us distinctive and unique
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22. Who are the stakeholders of your institute?
A Stakeholder is defined as any person, group, or organisation that can place a claim on an institute's attention, resources, or outputs, or is affected by the outputs.
Who are the stakeholders of your institute?
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23. WRITE OBJECTIVE STATEMENTS
Questions to be asked while specifying each objective
What will be done?
Who will do it?
How will it be done? (The Ways)
When will it be done?
Where will it be done?
What are the resources required?
How well should it be done? (Indicators of Success)
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24. DEVELOP WORK PLAN AND ACTION PLANS
STEP 7.
DEVELOP WORK PLAN AND ACTION PLANS
1. WORK PLAN FOR EACH THRUST AREA
A Work Plan is a visual chart that shows the list of Projects related to each of the goals in a Thrust area and indicates the time frame for each Project.
The Work Plan is similar to a Gantt Chart
2. ACTION PLAN FOR EACH PROJECT
An action plan lists the tasks to complete a Project. For each Project it specifies who will do it, how it will be done, when it will be done and what resources are needed to carry it out. It includes indicators of success.
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25. WORK PLAN Thrust Area: ……………………………………………..…. TIME FRAME 2004 2005
GOALS
AND PROJECTS
2004
2005
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
GOAL 1.1
PROJECT 1.1.1
PROJECT 1.1.2
PROJECT 1.1.N
GOAL 1.2
PROJECT 1.2.1
PROJECT 1.2.2
PROJECT 1.2.N
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26. Who (Primary responsibility)
ACTION PLAN
Thrust area : ………………………………………..
Goal : ……………………………….……….
Project No. & Title : ………………………………………..
Project Leader : ………………………………………..
Indicators of Success : ………………………………………..
Tasks
Who (Primary responsibility)
Cost (In Rupees)
Other Sources
Honorarium
Material
Miscellaneous
Total
Start
Finish
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27. ESTABLISH A VISION FOR THE ORGANISATION
STEP 8.
ESTABLISH A VISION FOR THE ORGANISATION
A Vision Statement:
Indicates the desired future state of the organisation
Sets the direction for the organisation from a long term perspective
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28. Thank You!