1. System Maps and the Framework Agreements
Tony Grapes
Independent Consultant (UK)
Working to CEP
CEP/EC Framework Agreement Review Seminar
Brussels
26th September 2017

2. What are SYSTEM MAPS??
Schematic flowcharts which describe probation within a particular jurisdiction
Prototypes invented in the DOMICE Project (probation case management across Europe) 2010 – 2012
Upgrading began end 2015; different technology

3. Producing a System Map Extract from “Probation In Europe” chapter
Create initial image
Refine image from “Probation In Europe”
Add in data from SPACE II; database of Alternative Sanctions and Measures; other web-based sources
Edit
Issue to PiE authors and/or other correspondents
Re-edit
Upload

4. What are SYSTEM MAPS??
Prototypes developed in the DOMICE Project (probation case management across Europe) – 2012
Schematic flowcharts which illustrate the probation arrangements within a particular jurisdiction
Upgrading began end 2015; different technology
13 complete; 11 uploaded to CEP website
Getting better the more we do

5. System Maps and the Framework Agreements?
ASSUMPTION 1
For those under probation supervision, starting the process to transfer supervision to another country requires the supervising officer to take an initiative/start the process??
ASSUMPTION 2
They are less likely to do so if they have no idea whether the other jurisdiction has anything like a probation service, or provisions anything like the home provisions?
ASSUMPTION 3
The first place we would like supervising officers – all over Europe – to go for this information is the CEP?
ASSUMPTION 4
“Probation In Europe” is not the best “tool” for this purpose; System Maps are quick, easy, colourful and interactive ? ? ?

6. and they’re fun!!!

7. Let’s have a Quick Look at a Couple????

8. Republic of IRELAND 10th November 2015
Front Screen - Introduction
System Map
Republic of IRELAND
10th November 2015
System Maps originate from the EU-funded DOMICE Project ( ). They are flow charts which help you to understand and interrogate the probation system in each jurisdiction. There are two main screens for each jurisdiction. The first shows what probation does; the second how it is organised. They compliment the Probation in Europe Handbook and include much of the data from the relevant chapters. The aim is to provide an easily accessible summary of current probation arrangements to support case transfers and co-operative working
Each map shows the probation system in 4 “domains” – 1: Pre-Trial Provisions; 2: Non-Custodial Options; 3: Immediate Custody and 4: Early Release. Almost all probation casework can be fitted into one of these 4 “domains”
They are built using Microsoft PowerPoint. You can download and run the files, and even amend them for your own use. You cannot upload amended files. If you think one needs to be amended, please contact the address below
With thanks to: Gerry McNally
Assistant Director
The Irish Probation Service
To report amendments please contact
Tony Grapes at

9. CEP System Map-Republic of Ireland 10th November 2015
1: Pre-Sentence
2: Non-Custodial Measures ? ? ?
Breach
Probation Supervision ? ? ? ?
Interventions During
Pre-trial Custody ? ?
Community Service ? ?
Electronic Monitoring in place of Custody ?
Supervision under the Misuse of Drugs Act ?
Reports to Assist with Sentencing ? ? ? ?
Suspended Imprisonment
With Supervision ? ?
Pre-Sentence
Diversion ?
Suspended Imprisonment
No Supervision ? ?
Supervision During Deferment of Sentence ? ? ?
Sentence Passed
Breach ?
3: Immediate Custody
4: Early Release ? ? ?
Electronic Monitoring ?
Diversion from Trial or Sentence
Immediate
Custody
Community Return ?
Automatic Early Release without Supervision ? ? ? ?
Life Sentence
Conditional Early Release with Supervision (Parole) ? ? ? ?
Population
4,580,000
Prisoners/100,000 88
Probation caseload
7406
No of Probation Officers
216
Probation Budget (2014) (€€)
37,295,000
Part Suspended Sentence
Supervision ? ? ?
Sex Offender Sentence
Supervision ? ? ?
Unsupervised release at full term ?
A feature of this probation system; the probation service either runs it or contributes to it
“Live” but delivered by an agency other than probation
Common feature of probation NOT “live” here
Judicial or Quasi-Judicial Decision Point
Hidden Data
Law and Regulation
Other Information of Interest
Xxx
Xxx
Xxx
Xxx
Hidden Data
Metrics ? ? ?

10. The Irish Probation Service
DEPARTMENT of
JUSTICE and EQUALITY
Public Accounts Committee
Comptroller and Auditor General
DJE Accounting Officer and Internal Audit
The Irish Probation Service
Director
The Probation Service ? ?
Deputy Director
Corporate Services/Human Resources
Deputy Director
Operations
Assistant Director
Research, Standards, Quality Assurance, International Projects
Statistician
Regional Manager (6)
Assistant Director
Community Service; Prisoners Risk and Resettlement
Dublin North and North East
Dublin North and North East
Dublin South and Wicklow
Midlands and South East
Regional Manager
HR, Learning and Development
Accountant
2 x Asst Principal
1 x Funded Projects
1 x Corporate Affairs
Community Return
Senior PO
Probation Officers
Community Service Supervisors (Dublin)
Admin Team
South West
West/North-West and Westmeath ?
Senior Probation Officers ? ? ?
Probation Officers ? ?
Young Persons Probation ?
Community Service Supervisors ?
Assessment Centre
Hidden Data
Law and Regulation
Hidden Data
Metrics
Assessment Centre
Hidden Data
Other Information of Interest
Xmnd
Management Position
Ymcxnd
Operational Units ? ? ?

11. Schematic Map of the Probation System
BELGIUM
14th November 2016
These diagrams are flow charts which help you to understand and interrogate the probation system in each jurisdiction.
There are two main screens for each jurisdiction. The first shows what probation does; the second how it is organised. They compliment the Probation in Europe Handbook and include much of the data from the relevant chapters. The aim is to provide an easily accessible summary of current probation arrangements to support case transfers and co-operative working
Each map shows the probation system in 4 “domains” – 1: Pre-Trial Provisions; 2: Non-Custodial Options; 3: Immediate Custody and 4: Early Release. Almost all probation casework can be fitted into one of these 4 “domains” .
You can find more detailed information about each block by holding your mouse over the question-dots – pink ones are about laws and regulation; green ones about scale and metrics and yellow ones about other interesting information
The Maps are built using Microsoft PowerPoint. You should open them in .ppsx mode, not .pptx mode. You can download and run the files, and even amend them for your own use. You cannot upload amended files.
If you think one needs to be amended, please contact the address below
With thanks to: Pedro
Werner Vanhout
Els Sneider
Kristel Beyens
Beyens
To report amendments please contact
Tony Grapes at

12. CEP System Map-BELGIUM 14th November 2016
1: Pre-Sentence
2: Non-Custodial Measures
Breach ? ? ? ? ? ?
Conditional Sentence
(Probation Order/Supervision) ? ? ?
Interventions During
Pre-trial Custody ? ? ?
Probationary Suspended Sentence
(Suspended Sentence with Probation Supervision) ? ?
Electronic Monitoring in
place of Pre-Trial Custody ? ? ? ?
Work Penalty
(Community Service) ? ? ? ? ?
Conditional Suspension of Pre-Trial Custody ? ? ? ?
Electronic Monitoring ?
Reports to Assist with Sentencing ? ? ?
Probation Penalty ?
Penal Mediation ? ?
Sentence Passed
Breach ?
3: Immediate Custody
4: Early Release ? ? ? ? ?
Diversion from Trial or Sentence
<6 months ? ? ?
Electronic Monitoring ? ? ?
Provisional
Release ? ?
>6 <12 months ? ? ? ? ?
Population (January 2015)
11,100,000
Prisoners/100,000 (2014)
105
Probation caseload (2014)
51,900
No of Probation Officers (2013)
793
Probation Budget (2014) (€€)
77,000,000
>12<36 months ? ?
Extended Supervision ? ?
>36 months ? ?
Electronic Monitoring ? ?
Conditional
Release (Parole) ? ? ? ?
Life Sentence ?
Unsupervised release
at full term ?
A feature of this probation system; the probation service either runs it or contributes to it
“Live” but delivered by an agency other than probation
Common feature of probation NOT “live” here
Judicial or Quasi-Judicial Decision Point
Hidden Data
Law and Regulation
Other Information of Interest
Xxx
Xxx
Xxx
Xxx
Hidden Data
Metrics ? ? ?

13. National Criminal Justice Legislation
Houses of Justice
Belgium
National Government
MINISTRY OF JUSTICE ?
Belgian Court of Audit
(Rekenhof/Court des Comptes) ? ? ? ?
National Criminal Justice Legislation
Government of the Flemish Speaking Community
Government of the French Speaking Community
Ministry of the German Speaking Community
(Eastern Belgium)
Department of Welfare, Public Health and the Family
Investigating Judge ? ?
Probation Commission ?
Prison Governor ?
Secretary General
Director General
Afdeling Justitiehuizen ?
Administration Generale
House of Justice (Eupen)
Director
House of Justice
Director ?
House of Justice
Director
x14 ?
x13 ?
Specialist Managers
(Larger Houses Only) ?
Justice Assistants ?
Justice Assistants ?
Justice Assistants ? ? ? ?
Feedback on compliance and violation
Feedback on compliance and violation
Feedback on compliance and violation
Feedback on compliance and violation ?
Centre for Electronic Monitoring ?
Dutch Community
French/German Community
Monitoring
Mobile
Admin
Hidden Data
Law and Regulation
Hidden Data
Metrics
Hidden Data
Other Information of Interest
Xmnd
Management Position
Ymcxnd
Operational Position ? ? ?

14. Next Phase Complete EU members states (end 2018?) Publicize better
Re-locate on web site for easier access
Non-EU European states (Norway, Switzerland, Serbia)?
Sub-jurisdictions (Catalonia, Scotland, Germany[?])
Neighbouring states (e.g. Ukraine, Belarus)
Succession planning
Keeping it all up-to-date

15. Now wasn’t that fun??