1. BUILD EXITO Pilot Project Technical Assistance Workshop Oct. 17th 2016
Building University Infrastructure Leading to Diversity
Enhancing Cross-disciplinary Infrastructure and Training at Oregon
A Project funded by the National Institutes of Health

2. Today’s Agenda Welcome and introductions
Brief introduction to BUILD, BUILD EXITO and pilot project goals
Mechanics of pilot project process, reviews, etc.
Allowable inter-institutional collaborations
Institutional internal approval processes
Proposal preparation/reminders
Questions

3. Welcome and Introductions
Introduce EXITO PIs and Co-Is in the room or calling in (PI and Co-Is on EXITO please say your name and one sentence about your role).
Format for people logged on: Please use chatbox in right hand corner. Jennifer Lindwall will read your question/comment aloud and one or more of Co-Is or PIs will answer it.

4. What is NIH’s BUILD Initiative
Building University Infrastructure Leading to Diversity (BUILD) is an NIH initiative with the ultimate goal of increasing the diversity of the biomedical research workforce
To learn more visit Funded Research.

5. What is BUILD EXITO?
EXITO=Enhancing Cross-disciplinary Infrastructure and Training at Oregon, is PSU’s BUILD Initiative
Undergraduate research training program funded by the National Institutes of Health (NIH).
Students from BUILD EXITO partner institutions are trained, mentored, and supported as a community of scholars to prepare to solve important scientific issues.
An important goal of BUILD EXITO is to develop institutional infrastructure by supporting junior faculty in gaining research experience.

6. Who is BUILD EXITO? http://www.pdx.edu/exito/program-model
Read more here:

7. Purpose of Pilot Projects
Multiple goals:
Stimulate participation from faculty and students to prepare future federal funding opportunities through federal agencies.
Provide opportunities for faculty, including junior faculty, and students to gain experience in designing a research proposal, taking part in an NIH review process, conducting a pilot project, and generating publications to help secure more funding.
Promote the development of Research Learning Communities that engage Exito scholars in on-going research efforts.

8. Key Dates RFA Released 08/26/2016 Letter of Intent Due Date 09/30/2016
Workshop to provide technical assistance for
responding to RFA
Oct. 17th
Application Due Date
12/02/2016 by 5:00 PM
Pacific Standard Time.
Scientific Merit Round I Review Due by Reviewers
04/21/2017
Comments to Applicants
05/05/2017
Deadline for Resubmission
06/16/2017
Scientific Merit Round II Review due by Reviewers
07/14/2017
Decision to Portland State University central office/SPA
08/07/2017
Packet of Approved Projects to NIH
08/20/2017
Funding Released
09/15/2017
Award Period
09/16/ /15/2018

9. Research Learning Communities (1)
What is an RLC: faculty working together to support students and other faculty to build research capacity and prepare students for careers in research.
Key element of EXITO’s institutional capacity-building plan
Ideal RLC will feature one or more well-established senior investigators with funded research projects, junior faculty collaborators and additional trainees (postdocs, grad or undergrads), and EXITO students.
Provide structured setting for EXITO Scholars to engage in paid research internships during academic year and summer.
You do not have to be in an RLC to receive funding

10. Research Learning Communities (2)
If you are already part of an RLC
Describe how pilot project will support development of early-career researchers in your RLC.
Explain how pilot project will engage EXITO scholars placed in your RLC.
If you are not part of an RLC
Describe how pilot project will support the PI in developing capacity to become an RLC in future (what is your plan/vision for obtaining external funding and building a team of researchers).
Explain how pilot project will give PI experience including undergraduates in research opportunities.
Consider joining an existing RLC
If you are not in an RLC and not planning to be, how will you connect with students?
EXITO staff can help you connect with well-prepared diverse students from other programs (e.g., McNair scholars or Louis Stokes Alliance for Minority Participation Scholars Program).

11. Career Stage of PI
A major goal of Pilot Project mechanism is to develop early-career researchers and students.
If PI is an early-career researcher, proposal should indicate how the pilot project will lead to grant submissions, publications, mentoring, and other steps in becoming an established researcher.
If PI is an established researcher, proposal should indicate how the project will lead to grant submissions and publications for junior colleagues and/or students in support of their career development.

12. Reviewing and Scoring
Reviewers will be selected from pool of established investigators with knowledge of proposed topic and in consultation with the National Institutes of Health.
Each proposal will be reviewed twice. PIs will get comments back after the first (preliminary) review and can revise and resubmit.
Pilot projects will be scored using same review criteria, and should follow submission format of R03 awards.
Scored on 9-point scale for both overall impact scores and scores for individual review criteria.

13. Scoring
RFA contains detailed information about scoring (6 scored sections).
Sections are same as NIH’s scored sections for R03, with the exception of a separate score for the training and mentoring plan, which is different.
Significance
Investigator(s)    
Innovation
Approach, inclusive of new rigor and reproducibility guidelines:
Environment and Institutional Enrichment
Training and mentoring
All other sections and forms required by a standard NIH PHS 398 (R18, R03, R21, etcetera) are required for pilot project submissions (e.g., data-sharing plans, biosketches, budget justifications, IRB approval, and other sections).

14. Collaborations between EXITO Partner Institutions
RFA outlines guidelines for allowable inter-institutional collaborations between PIs and Co-Investigators.
Because NIH strongly discourages third-tier subrecipients, inter- institutional collaborations require Portland State University to be the lead Institution (Principal Investigator) and any EXITO Partner Institutions to be the secondary institution (Co-Investigator).
Subrecipient is when a Co-Investigator from another institution performs a portion of the scope of work and is funded through a subaward agreement.

15. Allowable Collaborations
PSU Principal Investigator and EXITO Partner Institution Co-Investigator (i.e. PSU PI, with Co-I at OHSU or PSU PI with Co-I at other BUILD Exito partner institution e.g., Clark College)
EXITO Partner Institution Principal Investigator with Co- Investigator(s) from the same EXITO Partner institution (i.e., UAA Lead PI, with Co-Is also at UAA)
Unfunded collaborations (contributing in-kind effort, etc.)

16. Unallowable Collaborations
EXITO Partner Institution Principal Investigator and a Co-Investigator from another non-EXITO institution (i.e. PSU PI with University of Oregon Co-I – third tier partner)
EXITO Partner Institution Principal Investigator and a Co-Investigator from another EXITO Institution. Example:
OHSU Lead PI with Co-I at PSU
UAA Lead PI with Co-I at American Samoa Comm. College

17. Institutional Internal Approvals
If you haven’t already done this:
Contact your Department Research Administrator and/or Sponsored Projects Representative to share the RFA, the 12/2/2016 proposal deadline, and for help with budget development, indirect cost application, and institutional internal approval process.
Applicants should complete the internal approval process at their own institutions before submitting a proposal.

18. Proposal Preparation Reminders
Use FORMS-D package (R03).
No “Other Support” (i.e., Current and Pending) required at time of submission. Follow NIH guidance for inclusion of “Research Support” as part of the Biosketch.
Include Indirect Costs in your budget **but IDC does not count toward direct cost limit of $50,000**.
Contact Portland State University’s Sponsored Projects Team, SPA Silver for collaborative proposal budgeting (i.e., with other EXITO institutions). Consortium F&A is excluded from the direct cost limit.

19. Proposal Preparation Reminders
Pilot project funds cannot be used to compensate or provide support (including travel) to EXITO students/trainees because EXITO students receive support from a separate BUILD-EXITO award mechanism. Only non-EXITO students may receive compensation for services rendered from Pilot Project funds.
No pre-award costs allowed.
Include a separate Mentoring Plan (Other attachments).
Include Enrollment Table, Plan for Inclusion of Children and Plan for Inclusion of Women & Minorities, if involving Human Subjects Research.
Include both personnel and non-personnel items in budget justifications.

20. Next Steps Deadline for full proposal: Dec. 2nd 2016 at 5 pm PST
Upcoming workshops:
Grant writing support (parts of a proposal, grantsmanship, other topics). Tuesday Nov 15th at 3:30. You can attend remotely or in person.
Proposal revision workshop: TBD, shortly after Review I due date.

21. Resources and Links
EXITO FAQs:
General information from NIH
Scoring information from NIH:
Grant writing tips and sample proposal text: