1. April 10, 2009
Outlook Tips & Tricks

2. Online Resources http://office.microsoft.com/en-us/outlook Demos
Webcasts
Online Training
Help

3. Online Resources
Video demos/training

4. QuickParts Easily insert frequently used email text
Create new message with text you want to save
Highlight text
Click “insert” / QuickParts / Save selection to . . .

5. Personal Folders
Creating Personal Folders to store off the Exchange server is a great way to save space and help with slow down
In Outlook go to the File menu, choose New, then Outlook Data File.
Select Office Outlook Personal Folders File (.pst), click OK.
Select your H: drive for the file location, click on the Outlook folder and click OK.
You will be prompted to put in a name for your personal folder. Then click OK.
Your new Personal folders will now be in the Outlook folder list.

6. Attachments
Avoid sending attachments in internal s – send a link to the file location instead
Right click on the file you want to send, click “create shortcut”
Right click on the shortcut, click “properties”
Highlight and copy the information in the “target” field
Paste this into your message as a hyperlink
Delete the shortcut that you created
Follow this same procedure for attachments in meeting requests
NOTE: This will not work with outside recipients

7. Training
The Human Resources office has vouchers for offsite training in all aspects of Office 2007 including Outlook through Kaplan

8. More Questions??
If you still have questions, contact IT at 6411 or If I don’t have the answer, I can help you find someone who does.