1. BID BRIEFING: COR50/2017
REQUEST FOR BIDS FOR THE AWARDING OF VARIOUS CAR RENTAL CONCESSIONS CONCESSIONS FOR A PERIOD OF TEN YEARS THROUGH AN OPEN PUBLIC TENDER

2. Contents 3 6 9 14 26 WELCOME AND INTRODUCTION BID OUTLINE
BID OPPORTUNITIES 9
BID RESPONSES 14
EVALUATION APPROACH 26
QUESTIONS

3. 1. BID OUTLINE
1.1. OBJECTIVES OF THE BID 1.2. HOW THE BID WILL ACHIEVE THESE OBJECTIVES

4. 1.1. Objectives of the bid The primary objects are to:
Attract Best of Breed Operators and Brands
Achieve ACSA’s transformation objectives

5. 1.2. HOW THE BID WILL ACHIEVE THE OBJECTIVES
Provide more opportunities than world norms( up to 10 opportunities )
Term of tender is 10 years
Supports Transformation through:
Prequalification criteria on equity and black management
50 / 50 point allocation
Bidders to maintain and improve to targeted BBBEE supplier throughout lease
Level the playing field by having differentiated rentals for kiosks and bays
Providing all operators at the international airports with bays linked to their kiosks
ACSA ‘s ESD partner to support suppliers in the value chain to become competitive.

6. 2. Bid opportunities
2.1. The Opportunities 2.2. BID RENTAL TERMS

7. 2.1. The opportunities
For the purpose of this RFB there are a total of seventy-one (71) opportunities namely:
Airport
No. of operators and kiosks
3.8.1 O.R.Tambo International Airport 10
3.8.2 Cape Town International Airport
3.8.3 King Shaka International Airport
3.8.4 Port Elizabeth Airport 8
3.8.5 East London Airport 7
3.8.6 George Airport
3.8.7 Bram Fisher Airport
3.8.8 Kimberly Airport 6
3.8.9 Upington Airport

8. 2.2. BID RENTAL TERMS
Bidders must bid separately for kiosks and parking bay
Bidders cannot bid for only a kiosk, or only for parking bays
The rates for the kiosks and parking bays are indicated for every airport opportunity, eg ORTIA
Cape Town and PE will be extending their buildings and Bidders are required to bid for the amount of square metres they require. The building project will only commence after confirming demand through the bid awards and arrangements will be made with the successful bidders on beneficial occupation dates.
Minimum rentals will escalate by 8% p.a.
Kiosk number
sqm
Minimum monthly rental (R )
Minimum number of bays
Kiosk 1
425.00
250
Kiosk 2
281.00
150
Kiosk 3
123.00
94 959 75
Kiosk 4
100.00
39 836 50
Kiosk 5
60.00
23 824 25
Kiosk 6
50.00
20 000
Kiosk 7
30.00
12 000
Kiosk 8
82.00
63 136
Kiosk 9
Kiosk 10
315.00
200

9. 2.2. BID RENTAL TERMS Minimum rentals will escalate by 8% p.a.
The minimum monthly rental rate per parking bay is the following:
for parking bays, up to 50 bays, the minimum rate per bay is R2,250.00
for parking bays between 51 bays and up to 100 bays, the minimum rate per bay is R2,750.00
for parking bays between 101 bays and up to 150 bays, the minimum rate per bay is R3,250.00
for parking bays between 151 bays and up to 200 bays the minimum rate per bay is R3,500.00
for parking bays between 201 bays and up to 300 bays the minimum rate per bay is R3,750.00
for parking bays, more than 301 bays, the minimum rate per bay is R4,000.00
Minimum rentals will escalate by 8% p.a.

10. 3. BID RESPONSES
3.1. response formats 3.2 bid timelines

11. 3.1. Response format
Bidders are required to bid separately for each kiosk.
Bidders are encouraged to bid for more than one kiosk, and to include their preferred kiosk in the event they are ranked the highest for more than one kiosk.
Bidders should ensure there is a relationship between the size of kiosk they bid for to the number of parking bays requested.
The minimum number of parking bays have been set for each kiosk.
The minimum rate per parking bays are stated for each airport.
Bidders will be required to pay an additional monthly top-up rental should the percentage turnover rental on time and mileage revenue be greater than the minimum monthly guaranteed rental of the parking bays. The percentage of turnover rental is set at 9% of the time and mileage revenue. Bidders are permitted to recover these costs as a surcharge on their invoice. This percentage should not exceed 9% of the time and mileage amount.

12. 3.2. BID TIMELINES DESCRIPTION DATE Bid Invitation 5 September 2017
Non-compulsory Briefing Sessions
11 September 2017
Enquiries Closing Date
13 October 2017
RFB Submission Closing Date
1 November 2017 at 14h00
Anticipated Concession Start Date
01 April 2018

13. 3.3. REQUESTS FOR CLARITY
Address:
Contact: Leslie Young
Responses to Requests for Clarity will be:
Posted onto eTender Portal on National Treasury Website
ed to all attendees registered at any of the bid brief sessions
ed to those who have forwarded questions through in relation to the bid

14. 4. evaluation approach
STAGE 1 PRE-QUALIFICATION CRITERIA MANDATORY ADMINISTRATIVE REQUIREMENTS STAGE 2 FUNCTIONALITY STAGE 3 PRICE AND B-BBEE STAGE 4 TRANSFORMATION IMPERATIVES

15. Stage 1: pre-qualification criteria
Based on the Tourism Sector Charter:
Large Entities:
Proof to be provided in the form of a comprehensive B-BBEE report
Transformation Element
Criteria
Ownership
At least 30% of exercisable voting rights in the enterprise in the hands of black people
At least 15% of exercisable voting rights in the enterprise in the hands of black women
Enterprise and Supplier Development
(car rental sector purchases vehicles for foreign owned OEM’s, therefore car purchases themselves is excluded from calculation)
At least 40% procurement spend (excluding procurement of motor vehicles) from suppliers that are at least 51% black owned
At least 12% procurement spend (excluding procurement of motor vehicles) from suppliers that are at least 30% black women owned
Management Control
(aligned to ownership)
At least 30% Black executive management as a percentage of all executive management within the car rental division of the entity
At least 15% black female executive management as a percentage of all executive management within the car rental division of the entity
At least 2% black employees with disabilities as a percentage of all employees

16. Stage 1: pre-qualification criteria
Based on the Tourism Sector Charter:
QSE’s:
Proof to be provided in the form of a comprehensive B-BBEE report
Transformation Element
Criteria
Ownership
At least 30% vote of exercisable voting rights in the enterprise in the hands of black people
At least 15% of exercisable voting rights in the enterprise in the hands of black women
Enterprise and Supplier Development
At least 30% procurement spend (excluding procurement of motor vehicles) from suppliers that are at least 51% black owned
Management Control
(aligned to ownership)
At least 30% black executive management as a percentage of all executive management
At least 15% black female executive management as a percentage of all executive management

17. Stage 1: MANDATORY ADMINISTRATIVE REQUIREMENTS
The following Mandatory Requirements shall apply:
Submission of an original, valid SARS Tax Clearance Certificate / PIN / Proof of application with SARS
Bidders must meet the specified minimum monthly guarantee
Bidders must meet the specified turnover percentage
Bidders must agree to ACSA’s RFB Terms and conditions
Bidders must sign to accept all declarations in this RFB document

18. Stage 2: functionality
Bidders must score the minimum score per sub-section
DETAILED BUSINESS REQUIREMENTS
WEIGHTING
MINIMUM THRESHOLD
Car Rental Concept 20
12 points
Market Potential 5
3 points
Customer Service Philosophy
Kiosk Design
Operations
Funding and Financial Plan
13 points

19. Stage 3: PRICE & B-BBEE
Total available points for Preference (B-BBEE) and Price allocated as follows:
50 Points will be allocated to Price
50 Points will be allocated to B-BBEE

20. Stage 3: PRICE 50 Available points for Price allocated as follows:
20 Points will be allocated to Minimum Monthly Rentals for Kiosks
Based on Fixed Minimum Monthly Rentals bid in Month 1 of Year 1
Shall not be less than the specified minimum monthly rentals
Highest offer per opportunity will receive 20 points
30 Points will be allocated to Minimum Monthly Rental for Parking Bays
Highest average minimum monthly rental per parking bay will receive 30 points

21. Stage 3: b-bbee DEFINITIONS: Large Entity
Shall mean an entity with an annual turnover in excess of R 50 (fifty) Million
Qualifying Small Enterprise (QSE)
Shall mean an entity with an annual turnover of between R 10 (ten) Million
and R 50 (fifty) Million
Emerging Micro Entreprise (EME)
Shall mean an entity with an annual Total Revenue of R 10 Million or less

22. Stage 3: B-BBEE
50 Available points for B-BBEE (based on Sector Charter) allocated as follows:
Large Entities Scorecard:
The total points scored by the bidding entity out of the available 111 points will be converted to 50 points
Eg. A Large Entity scoring 100 points out of the possible 111 points will be awarded points calculated as follows: (100/111) x 50
Should the Large Entity not subscribe to the Tourism allocation, the Generic Scorecard will be utilised and similarly converted to 50 points
No.
Element
Weighting 1.
Ownership
27 points 2.
Management Control
19 points 3.
Skills Development
20 points 4.
Enterprise and supplier development
40 points 5.
Socio-economic development initiatives
5 points
Total Available Weighting Points
111 Points

23. B-BBEE Continued… Qualifying Small Entities (QSE’s) Scorecard:
The total points scored by the bidding entity out of the available 101 points will be converted to 50 points
Eg. A QSE scoring 90 points out of the possible 101 points will be awarded points calculated as follows: (90/101) x 50
Should the QSE not subscribe to the Tourism allocation, the Generic
Scorecard or Affidavit will be utilised and similarly converted to 50 points
No.
Element
Weighting 1.
Ownership
26 points 2.
Management Control
15 points 3.
Skills Development
25 points 4.
Enterprise and supplier development
30 points 5.
Socio-economic development initiatives
5 points 6.
Responsible marketing and communications
Total Available Weighting Points
101 Points

24. B-BBEE Continued… Exempted Micro Enterprises (EMEs) Scorecard:
EMEs will receive the minimum points under the Qualification scale UNLESS a B-BBEE certificate is provided in which case the points will be awarded as reflected on the certificate
Points will be converted to the 50 available points for B-BBEE
No.
B-BBEE Status
Qualification 1.
Level One Contributor
≥ 100 Points on the Generic Scorecard 2.
Level Two Contributor
≥ 95 but < 100 Points on the Generic Scorecard 3.
Level Three Contributor
≥ 90 but < 95 Points on the Generic Scorecard 4.
Level Four Contributor
≥ 80 but < 90 Points on the Generic Scorecard
Maximum Points
100 Points

25. Stage 4: TRANSFORMATION IMPERATIVES
Award for each opportunity will be made to the Bidder scoring the highest combined points for Price (50 points) and B-BBEE (50 points) subject to the following Transformation Imperatives
No Bidder will be awarded more than 1 opportunity per airport
Bidders will be awarded opportunities according to their Order of Preference where they have qualified for the award of 1 or more opportunities
Should there be no other qualifying Bidders who have 1 or less opportunities, the Car Rental Opportunities may be awarded to Bidders who will have 1 or more opportunities post award
Should there be unmatched kiosks and qualified bidders, ACSA reserves the right to negotiate with such bidders on agreed terms and conditions.
NOTE: Note for each kiosk the combined kiosk and parking bay scores used to rank bidders,.

26. Submission requirements
Appendix A Declaration form
Appendix B Declaration of forbidden practices form
Appendix C Acceptance of RFB terms and conditions
Appendix D Company profile, executive summary and organogram
Appendix E Joint Venture (JV) Agreement (If applicable)
Appendix F Valid Original Tax Clearance Certificate
Appendix G B-BBEE Declaration Form
Appendix H Original B-BBEE Verification Certificate
Appendix I Latest audited financial statements/management accounts
Appendix J Bank / Financial Letter of Support
Appendix K Structure of resources for the Opportunity
Appendix L CV ’s of key personnel
Appendix M Schedule of Bidder Experience
Appendix N Certificate of Incorporation
Appendix O Rent Schedule: Bid Rentals & Turnover %
Appendix P Names and Identity Numbers of Directors (ID Copies)
Appendix Q Order of Preference
Appendix R Important Commercial Terms
Appendix S Pro Forma Concession Agreement
Appendix T Functionality Criteria Submissions
Appendix U 3 Year Projected Income, Expenditure and Cashflow
Submission requirements

27. THANK YOU
QUESTIONS???