1. Agenda Item 2: Catch up session 15 May 2017
CRV common provisions
Agenda Item 2: Catch up session
15 May 2017

2. Overview of the tender package
To procure services
Not equipment
Uses the UN framework to select the best and final offer
ICAO procurement code
Procedures: fair and transparent process of evaluation
E-procurement tool
CRV Users (States/Administrations/Organizations) are the customers of the selected provider

3. Overview of the tender package
Service Order
Terms and conditions
Terms and Conditions are to be used during the contracting and execution stages. In this case the Service Order is signed between the Supplier and the CRV User.
 ICAO Terms and Conditions are to be used in the exceptional case where ICAO would procure the services on behalf of a CRV User. In this case the Service Order is signed between the Supplier and ICAO.
Terms of Reference
Background and objectives of the project
Specifies the services to be delivered
6 annexes
Determines responsibilities
Instructions To Tenderers
Gives necessary instructions to the tenderers for the sealed tender process
Price schedule, restrictions on services, evaluation criteria, study case, safety schedule

4. Process
Evaluation report officially reviewed and approved by the independent ICAO contracts board on 28/11/16
PCCW Global Ltd. ranked first
Invited for further negotiations
15 Dec. 16 (CRV TF/6)
Detailed presentation of the PCCW team, technical features and documents:
Adjustment process
2 meetings 17 Dec. 16 (Adjustments meeting #1) and 17&18 Jan. 17 (Adjustments meeting #2)
Solve issues affecting blue documents
Participants: Pioneer States wanting to implement as soon as possible
From 19 Jan.
Start of individual/grouped States negotiations for some States
8 May 17
Common provisions - Blue documents are finalized and can be used by States
From 15 May 17
Review of orange documents
Pilot project
All States welcome to initiate/continue discussions with PCCW
Try to solve:
governing law (India)
services to Democratic People's Republic of Korea
Authentication service based on a PKI

5. Review at CRV OG/2, acceptance CRV OG/3
PMP, QMA
PMP, Service Delivery
PMP, QMA
Service Order
Acceptance Mid Jan 17
Review at CRV OG/2, acceptance CRV OG/3
Not maintained
Initial contractors: planning&ICD customized to each site
Other contractors: planning&ICD customized to each site
PMP, QMA

6. Common package: where?
On the CRV portal
December 2016

7. Common package “Read me first” Purpose: Overview of all documents
Know what can be varied locally and what cannot
Version management
December 2016

8. Proposed process to contract
1.       State notifies CRV OG Chair(s) and ICAO Regional Office the intention to join – update CRV implementation plan
State contact Mr. Benny Cheng (PCCW) who sends the High level survey
3.       State downloads the Common Package from CRV portal
4.       State submits the High level survey to PCCW
5.       PCCW recommends a package (design) and submits a Project Plan
6.       State cross checks with its peers and starts coordination of implementation (CRV OG can facilitate)
State and PCCW discuss Price, Schedule and Terms and Conditions:
Local optimizations and additional requirements may be required
8.      State and PCCW agree and record any variation from the common provisions in the Order Form
State and PCCW sign the Order Form which is governed by:
(a) Terms and Conditions between PCCW Global and CRV Authority ;
(b) The CRV Terms of Reference (including all annexes);
(c) Specific Terms for MPLS VPN Service, Specific Terms for Managed Router Service and Specific Terms for Satellite VSAT Services (the “Specific Terms”);
(d) Addendum to the Specific Terms;
(e) The price schedule in their latest applicable version;
(f) The Project Management Plan in its latest applicable version; and
(g) The CRV implementation plan in its latest applicable version.
Installation occurs
10.   Testing is carried out
11.   Service Commencement Notice provided from PCCW to the State, includes all drawings and documentation
12.   State notifies CRV OG about the service commencement
13. State carries out service migrations in coordination with peers
Note: the engineering package is made applicable through the PMP
26 April - 03May 2017