1. PCG Education
Where We Are Going
Getting Ready

2. ELAFS Cycle of Inquiry

3. PCG Education
Where We Are Going
Getting Ready

4. Today’s Agenda and Objective
PCG Education
Today’s Agenda and Objective
Today we will analyze data using four data protocols.
Data Carousel
Why, Why Why,
Significance and Control
Root Cause

5. Protocol 1: Data Carousel

6. Process
Data Set 1
Data Set 2
Data Set 3
Data Set 4
Data Set 5
Data Set 6
Data Set 7
Data Set 8
Data Set 9
Data Set 10
Break Station
Each table is assigned to a data set. The number of your assigned data set matches the number on your table.
This will be your starting and ending data set for the duration of this meeting. You will continue with this data set through the remaining protocols
During the data carousel protocol you will start at your assigned data set.
After spending time evaluating your assigned data set, your table team will rotate through each data station, including a break station, which will give you a chance to rest and recaffinate.
At the end of the protocol you will have return to your initial data set.

7. Observe the Data Write down observations on Post-It notes
There are no wrong observations
Assign observations to categories using the Strengths and Concerns Sheet
Avoid suggesting a possible reason or explanation. You will get to share this in the next protocol
Put a check mark on any observation you agree with
When you arrive at your assigned data station, your first step will be to observe the data
Think about whether some measure are high or low, if there are any trends, or if any data is missing. It’s okay to discuss this with your group.
As you are making your observations, write them down on a post it note, and decide if this is a strength, concern, or an area that needs more information.
Use the Strengths, Concerns, or Area that needs more info sheet next to each data set to assign your observation to one of these categories.
If you have a hunch as to why the data shows what it does, save it for the next data protocol, called Why, Why, Why.
Try starting your observations with “I see…,” “I observe that...” or “I notice...”
If you catch yourself saying, “I think that’s because…” STOP and return to the sentence starters suggested above.
As your group rotates through the data set’s you’ll notice that you will start to make observations that are based on ones already posted. This is okay! Add a checkmark on the observation to agree.

8. Clarifying Questions How do the data sets compare to each other?
What are the commonalities among a given data set?
What patterns or similarities are evident across different data sets?
What inconsistencies or discrepancies (if any) are evident?
Is there anything you expected to see but don’t?
What is not represented in the data?
What questions do the data raise?

9. Data Carousel - Demonstration
Good observations: 15 people used conference room 3; half as many people used conference room one.
Bad observations: Conference room four is terrible. Clearly, everyone loves conference room three.

10. Understand Issues: Data Carousel
Now, you get to experience a carousel.
10 minutes at your first data set to record observations
7, 5 minutes at following data sets
We will be timing you!
Important to wrap up and move on to the next data set
One break station, this will be your chance to rest and re- caffeinate
At the end, you will have returned to your starting data set

11. Protocol #1: Debrief and Discuss
PCG Education
Protocol #1: Debrief and Discuss
Discuss observations from Data Carousel.
Decide as a group your data set’s:
#1 Strength
#1 Concern
Your #1 Concern will be your Focusing Question for the remaining protocols.
Take that concern, and turn it into a “Why…” Statement
Write these down on the Summary Sheet on your Tables
Conference Room Example:
“Why are so few people using Conference Room 4?”

12. Lunch pick up

13. Protocol 2: Why Why Why?
When we tell you, flip over your Strengths and Concerns Sheet and write your Area of concern at the top.
Brainstorm possible causes behind your chosen area of concern.
Write these causes on a post it note, and add it to the sheet. There is no wrong answer
Try to share at least 20 reasons

14. Conference Room Example
People don't know it's available
No windows
Too far from coffee
Too cluttered
Too dark
Limited privacy
Not used to it
Too cold
Forget it's there
Not inviting
Just don't like it
Arrangement
Want to play with all the toys

15. Protocol 3: Significance and Control
PCG Education
Protocol 3: Significance and Control
People don't know its available
Too cluttered
Limited privacy
Too Cold
Not inviting
Arrangement
No windows
Too far from coffee
Too dark
Not used to it
Forget it's there
Just don't like it
Want to play with all the toys
People don't know its available
Too cluttered
Limited privacy
Too cold
Not inviting
Arrangement
No windows
Too far from coffee
Too dark
Not used to it
Forget it's there
Just don't like it
Want to play with all the toys
So now we have all these reasons why we have this problem...
Now we need to figure out what to do first.
This next activity will help us sort the causes into areas we have control over and can affect.

16. Don't know it's available
PCG Education
Protocol 4: Root Cause
Don't know it's available
Too Cluttered
Not Inviting
This starts with too cold, moves clockwise around the graphic.
Emphasize that groups should draw individual lines as is shown on the graphic.
Too Cold
Privacy Issue
Arrangement

17. Protocol 4: Root Cause Turn this Root Cause into a Theory of Action
As a group, discuss how to combine your Root Cause and your Focusing Question into a theory of action.
This will be an “If…., then...” statement
Record this on the summary sheet
Conference Room Example
“If we change the arrangement of the room, then more people will use Conference Room 4.

18. Protocol 4: Root Cause Time to share out!
Designate a speaker and share your:
Initial Data Set
Focusing Question
Root Cause
Theory of Action

19. Conclusions and Next Steps
PCG Education
Conclusions and Next Steps
We are here