1. Governor’s Commonwealth Institute for Parent Leadership
GCIPL Day 4
2014
Governor’s Commonwealth Institute for Parent Leadership
… where parents are powerful!
Day 5
© Prichard Committee for Academic Excellence

2. Thank You Notes
Please take a few minutes to write thank you notes to our funders
Leave the addressed notes with us & we will mail
Your notes help validate with our funders that parent engagement improves student achievement.

3. Building Your Action Plan20

4. Learning Targets
This learning activity will be successful when participants see themselves as ready to:
Create an Action Plan focused on a Missing Piece objective
Summarize the main idea of their action plan and the evidence showing why their school needs this work
Specify the results they’ll try to achieve and the activities they’ll undertake
Identify people to include, resources to gather, and other elements needed to make it work
Explain how the plan will improve student achievement, engage other parents and have a lasting impact

5. Which means…
We’ll spend enough time for you to get a start on each part of your Action Plan
You will leave with a good picture about what else you need to figure out and write down
You might not finish every part of your Action Plan today
Our target is for you to see yourself as ready to create a great Action Plan.
Your Action Plan is a living document and will change as needed, based on your monitoring and evaluation of what works.

6. Let’s Review the Action Plan Feedback Form What should be included in your Action Plan?
Completed top section
Short Summary that gives a clear description of the main work that will be done
Current Evidence statements that use data or information to show why this Action Plan is needed, and the sources of the information are clearly identified
Future Evidence statements that use data or information as proof that your plan has accomplished what you set out to do.

7. Also, you’ll want to include . . .
A Monthly Plan that:
explains key steps to be taken to complete important work within a year
identifies appropriate participants with varied roles and situations
identifies needed resources, including dollars, to make the Action Plan work.

8. And lastly, does your Action Plan meet these standards?
Plan is focused on:
Improving student achievement
Engaging other families
Having a lasting impact.

9. It’s a thinking and learning process
It’s a thinking and learning process! You’re doing it RIGHT if you spend the time:
Getting some thoughts down in writing
Changing some things you’ve already written, because you think of a better way after talking in your group
Spotting some problem areas and solving them
Spotting other problem areas and not quite solving them yet
Getting closer to knowing what you want to include in your Action Plan, but not getting all the way finished

10. The Six Big Steps Your Missing Piece objective (and rough idea)
Your collaboration team (and rough idea)
Your short summary and current evidence
Your future evidence
Your key steps, participants, resources, and notes
Your self-check for focus on improving student achievement, engaging other parents, and having a lasting impact

11. The Six Big Steps
Your Missing Piece objective (and rough idea)

12. In the next 10 minutes, please
Individually review the Missing Piece handout and think about which Missing Piece objective you want to work on, focusing on evidence collected during GCIPL.
In your participant booklet, write down ideas for how your Action Plan can improve your school’s performance for that objective.

13. Six Big Steps (continued)
Your Missing Piece objective (and rough idea)
Your collaboration team (and rough idea)

14. In the next 25 minutes, please:
Discuss your Action Plan ideas with each other
Talk about who might be the key people to ask to join in your plan
Make sure everyone has a chance to share
Finalize which objective your plan will address

15. The Six Big Steps (continued)
Your Missing Piece objective (and rough idea)
Your collaboration team (and rough idea)
Your short summary and current evidence

16. Short Summary and Current Evidence
Short Summary of Plan

17. Short Summary – What does it look like?
Short Summary gives a clear description of the plan that will be implemented.
Example:
This plan will provide learning opportunities for all middle school parents to learn and understand the KY Academic Standards (KAS) and instructional practices for math through various presentations, workshops, and demonstrations from January – May 2016.

18. Current Evidence – What does it look like?
Current evidence statements use data or information to show why this Action Plan is needed, and the sources of the information are clearly identified (not an opinion).
Example:
In August 2015, 70% of all parents responded to a PTSA survey given during orientation. According to the survey results, only 20% of the parents said they understood the math standards for their child’s grade level and how those standards are taught in their child’s classroom.

19. Now it is your turn to write! In the next 25 minutes, please:
Write a first draft of your Short Summary
Write a first draft of the Current Evidence statements that use data or information to show why this Action Plan is needed
Use all kinds of information gathered about your school: school report card data; information from interviews with school staff, school council or school board members; school plan; TELL survey; or other information you’ve discovered
Identify some issues you may want to discuss with other people that will be helping you.

20. The Six Big Steps (continued)
Your Missing Piece objective (and rough idea)
Your collaboration team (and rough idea)
Your short summary and current evidence
Your future evidence

21. Future Evidence
Short Summary of Plan

22. Future Evidence – What does it look like?
Future evidence statements use data or information to show that your Action Plan accomplished what you set out to do.
Example:
By March 2016, three events focused on the KAS math standards will be conducted for parents of all grade levels. During these meetings, teachers will share examples of instructional practices used in their classrooms. According to attendance records, at least 50% of all parents will attend at least one event. PTSA will repeat their survey during orientation and compare it to 2015 data.

23. Individually, take 20 minutes to:
Write a first draft of the Future evidence statements that use data or information to prove that your Action Plan has accomplished what you want to do.
Discuss and collaborate on ideas with those at your table.

24. The Six Big Steps (continued)
Your Missing Piece objective (and rough idea)
Your collaboration team (and rough idea)
Your quick summary and current evidence
Your future evidence
Your monthly plan
key steps, participants, resources, and notes

25. Monthly Plan - Key Steps

26. Participants, Resources, and Notes

27. Individually, or with your team, take 20 minutes to discuss and:
Write a first draft of Key Steps, showing how you’ll break down the work over time. Work to fill out all the months the best that you can right now
Identify appropriate participants with varied roles and situations
Identify key resources, including dollars, to make the project work
What questions do you have? Discuss with others at your table.

28. Funding Plan

29. Show Me the $$$!
Finish thinking through your Monthly Plan, and write down needed dollars in the Resources column
Total up the Money Needed for the whole project, and enter that at the very bottom of your Monthly Plan section
On the last page of your Action Plan, write in your mini-grant as the first source, and then ideas for where you can seek additional money needed.

30. The Six Big Steps (continued)
Your Missing Piece objective (and rough idea)
Your collaboration team (and rough idea)
Your quick summary and current evidence
Your future evidence and key steps
Your participants, resources, and notes
Your self-check for focus on improving student achievement, engaging other parents, and having a lasting impact

31. What you’ll want in your final Action Plan
Overall, action plan is focused on improving student achievement
Overall, action plan will engage other parents in improving student achievement
Overall, action plan has the ability to have a lasting impact

32. On Your Own, take 5 minutes to:
Write a brief sentence or two describing your action plan
Fill in the sentence starters in your booklet
Be ready to share with everyone

33. Sentence Starters
So far, I am happiest with how my plan works on (circle one: achievement; parent engagement; lasting impact), because ________________________________________ ________________________________________. As I evaluate and revise my plan, I want to strengthen (circle one: achievement; parent engagement; lasting impact), and here’s why: ________________________________________ ________________________________________.

34. Speed-sharing
Form two lines (guests form stationary line behind participants)
Tell the person across from you two sentences about what you plan to do, and then how you filled in the sentence starters—and listen to the other person share the same things
Discuss further until you hear the “change” signal
Move one space to your right. (If you are at the very end of either line, listen closely to the facilitator’s directions about who’s going to run to the other end)
Repeat the discussion process, moving each time you hear the time signal

35. The Devil is in the Details
Return to your table
Say Thank You to your guests
Take a minute or two to add notes to your Action Plan if needed

36. Commitment Agreement

37. Next Steps
Guidelines for Mini-Grants
How to Request Mini-Grant

38. Timeline to Complete and Implement Action Plan:
Complete Day 5 – turn in draft
Coaching sessions
Follow-Up meeting
Additional Follow-up meeting and/or status report dates
Last day to request mini-grant funding

39. Professional Learning Community Meeting
Before the meeting, continue checking and editing your Action Plan with PLC via and face to face meetings. You might have already begun to implement part of your Action Plan.
At the Follow-up meeting, you will work to:
Compare your Action Plans to the Feedback Form
Talk through anything you still find puzzling
Make revisions to your Action Plans
Discuss what is working, what isn’t working, and what help is needed from your peers and/or PLC

40. Additional Meetings and/or Status Reports
Between Follow-up meetings or status reports, you will continue to check, edit, and implement your Action Plan.
At the next Follow-up meeting, or in a Status Report, you will share:
How is the work on your Action Plan going? What assistance do you need from your peers and/or Follow- up?
What evidence do you have that your Action Plan is making a difference?
How (if at all) do you want to change and improve your Action Plan and make it more effective?
What lessons have you learned from implementing your Action Plan so far?

41. Action Plan Questions and Session Wrap-Up
What questions do you have about the Action Plan?
Turn in comment sheets
Let’s do a Plus/Minus/Delta for Day 5

42. Institute Wrap-Up Turn in Thank You notes SBDM/EILA Credit
GCIPL Fellow Expectations
Stay Connected
Facebook Page – Governor’s Commonwealth Institute for Parent Leadership (
Facebook Groups – (private – request to join)
NKY GCIPL Fellows
KY GCIPL Fellows
Twitter
Support us in our annual fundraising campaign
Plus/Minus/Delta for entire institute

43. GRADUATION!