1. Organization and Goals for the Workshop
Sessions
Monday
morning: full parallelism among subsystems
afternoon: MDI, Electronics/Geometry group
Tuesday
morning: plenary
afternoon: Computing, Physics
Wednesday
morning: organization, plenary
afternoon: Proto Tech Board

2. TDR planning
Intermediate document (Technical Proposal) foreseen end of 2009
Sufficient detail for approval
Definition of as many options as possible
Preliminary budget and schedule
Technical Design Report foreseen in second half of 2010.
Full technical detail (blueprint for constrution)
Baseline budget and schedule
No (or very very few) options open
Good for a full technical review

3. Detector organization
NOTE: This is only from now to the TDR, it will change for construction.
Construction responsibility will have to be defined when the collaboration is fully formed
We have the subsystem conveners and a technical coordinator
Need to define chief mechanical and electrical engineer
Start to define tasks and structure at a finer level
Formal structure in the subsystems
Identify institutions/people responsible for certain tasks
Identify system engineers
Identify explicitly activities that need to be carried through for the TDR preparation
Budget
Schedule
WBS - Project

4. Project management
Need to move into a serious project management structure
Plan the work to be performed
Define required manpower and M&S (material and services) funds
List available manpower (from institution or lab).
Try to recruit the missing manpower
Enthusiastic support from new institutions / people
Hiring
Fix a schedule, milestones
Setup a reporting structure
It doesn’t happen overnight, we need all to collaborate
It has to be a useful tool, not a bureaucratic complication
Properly account for the work done by institutions/people
Allow justification of requests for funding manpower

5. The carrot The SuperB project has funds
For the detector this funds will help mainly through:
Technical contracts
Specific expertise and specific tasks. Typically engineers at high level.
Postdoc program
Possibility of funding and/or cofunding postdoc positions at italian institutions if associated with specific tasks recognized by the subsystems
Focused R&D co-funding program
Possibility of co-funding essential R&D required to arrive at the TDR. It could be R&D happening not in Italy if proper co-funding programs are setup with other agencies
Need to prepare a detailed plan.
Approximate time scale: end of March.

6. Workshop goals
Clarify and document what is needed to arrive at the TDR
Geometry decisions (help from geometry task force): forward PID, backward calorimeter, …
Architectural decisions: electronics, trigger, DAQ.
Detector technology decisions
Make a plan on how to move forward
Make a plan on how to involve more institutions and people

7. Detector Organization II
The time is ripe for a Proto Technical Board to start operating
Technical coordinator (chair)
System conveners
Computing coordinator
+ other computing essential persons, to be defined
First meeting on wed afternoon
Regular phone meetings in the future (monthly ?)
Probably will also define a detector management group

8. Tools We have/need a number of collaborative tools
Web, mailing lists, wiki, document repository, meeting manager, code repository
Some are OK, some are less OK
Need to bring them rapidly into production mode
In collaboration with computing people
Important recent manpower addition
Phone / video conferences
We currently use two systems: Aethra, INFN
Mixed experience. Aethra is also very expensive
Need to evolve into more flexible and complete system (EVO?)
We will also need to adopt modern project managent tools
As they become useful / necessary
For now MS excel/project are probably adequate