1. Office of Admissions
WebNow Training
Revised

2. Understand the browser-based, electronic admissions review process;
Outcomes
Understand the browser-based, electronic admissions review process;
Understand access levels; and
Identify primary contacts.
Revised

3. Admissions Processing
Priority Deadline
Rolling Admission
Priority and Final Deadline
Dates - For best consideration
Programs/Options:
Doctoral- DNP,
Post BSN to DNP; DNP with
Specialties
Space Availability
Application Closure - Collaborative Consensus
Programs/Options:
Master’s – CNL,
CP/H, HSLM, NI,
All Certificates, and CWO
Undergraduate –
RN to BSN
Fall & Spring Deadline
Spring – September 1
Fall – February 1
Program: Undergraduate
Note: PhD admissions handled by campus’ Graduate School.
Revised

4. Electronic File Review
Secure and accessible through the Intranet;
Electronic routing and review of applicant documents; and
Secure applicant materials (cannot be printed, ed, or exported).
Undiscoverable, electronic decision sheets.
Secure system connected to multiple
databases.
Revised

5. Admissions Review Process
Admissions Office
Specialty/Review Committee
Specialty Director/Designee
Revised

6. Specialty/Review Committee
Access Levels
Specialty Director/
Designee
Admissions Staff
Specialty/Review Committee
Route documents (to any place)
Make notations to electronic record (stamps/notes) and decision sheet
Insert/delete applicant documents
Update Banner information
Review materials (automatic routing)
Make notations on decision sheet and in Custom Properties Notes section
Insert admission/ status decisions
Conduct interviews (if applicable)
Electronically sign decision sheet and assign advisor (if applicable)
Route electronic record forward to admissions office or back to admission committee (manual routing)
Make notations on decision sheet and under Custom Properties Notes section
Electronically sign decision sheet
Revised

7. SON Training & Support Two-part Training
Family Educational Rights and Privacy Act (FERPA) PowerPoint also referred to as the Buckley Amendment (UMB’s website)
WebNow Overview (SON’s Office of Admissions)
Training Options
Individual and Group Sessions Available
Interactive and Non-interactive Formats
Support – Office of Admissions
Revised

8. A browser-based software that uses a Java-based application.
WebNow
A browser-based software that uses a Java-based application.
Revised

9. WebNow https://inweb.umaryland.edu:9083/webnow/
Access WebNow by visiting,
Accessible through the Intranet
Revised

10. WebNow Snapshot Connecting to WebNow Accessing Applicant Records
Updating Applicant Status
Identifying Application Views
Addressing Java Issues
Obtaining WebNow Support
Revised

11. Connecting to WebNow
Intranet UMSON Departments and Offices Office of Admissions
Security Settings: Java
Revised

12. Accessing Applicant Records
Revised

13. Updating Applicant Status
Forms tab - Decision Sheet
Revised

14. Updating Application Status cont’d
Committee Member decisions are automatically updated and routed to the specialty director/designee for the specialty/option, based on the decision code.
Must have a minimum of two admissions committee members submit the same decision code.
Specialty Director/Designee must route decisions forward (after applicant record appears in Spec Director View).
Decision Codes: Admit, Not Admit, Provisional,
and Waitlist
Other Codes: Interview, Not Interview, and Maybe
Revised

15. Updating Application – Electronic Decision Sheet
ADMISSIONS COMMITTEE DECISION Area
Committee Member section – Committee Member area automatically routes (by default)
Specialty Director section– Specialty Director/Designee area must be manually routed (with routing function)
Reminder: Specialty Director cannot route the record until two of the same decision codes have been entered and the record appears in the Spec Director View.
Revised

16. Identifying Application Views
SON NURS_xxx Faculty View (Review Function – Assess Record)
Access: Committee Member & Specialty Director
SON NURS_xxx_ Stud. Search (Search Function – Locate Record)
SON NURS_xxx Spec Director View (Specialty Director Review Function –
Route Record)
Access: Specialty Director
Access to specific application views is determined by the specialty director/designee and based on security settings.
Revised

17. Addressing Java Issues
Encountered - first time logging in, if at all
WebNow Security Documents
Accessed through Control Panel
Completed once
SON IT not necessary
HELP Ticket Available
Administrative changes to office computer requires SON IT
Revised

18. Obtaining WebNow Support
Office of Admissions
M-F 8:30am to 5pm
Crystal Gaston, Sheena Jackson, and Juana Rodriguez
HELP Ticket
Revised