1. Paperless Publishing
Peer-review, production, publication, and promoting information technology
Council of Science Editors
45th Annual Meeting, Short Course on Electronic Publishing Solutions
Sat, 4 May 2002, 8:30-4:30

2. Agenda Paperless Publishing Overview
Definition
Components
Examples
Implementing Information Technology
Deciding to change
Initial planning
Evaluating options
Vetting the vendor
Contract considerations
System deployment
External promotion

3. Paperless Publishing: A Definition
Old
Electronic distribution of journals with no corresponding paper version.
Series of separate electronic services.
New
Fully integrated and entirely digital process for taking manuscript from submission through production all the way to distribution.

4. Paperless Publishing: Components
Electronic copyediting and coding
Electronic manuscript submission
Online peer review
Digital art
Seamless production tracking
Electronic content

5. Electronic editing Evolution Electronic pre-edits Vendor examples
Diskette
attachment
Web-based submission
Electronic pre-edits
Style
References
Vendor examples
Cadmus Journal Services
Carden Jennings / Scholar One
The Sheridan Press
Xtyles

6. Manuscript submission and peer-review
Evolution
Home-grown—small shop database
Separate submission and peer-review
Integrated Web-based systems
Systems
eJournalPress (eJournalPress.com)
BenchPress (HighWire)
Editorial Assistant (Aries Systems)
Manuscript Central (Scholar One)
Rapid Review (Cadmus)
Peer Review Assistant (MSS)
Digital art (

7. Production systems Tracking systems Electronic proofs (PDFs)
Bundled with compositors, printers
Databases, not fully integrated
Electronic proofs (PDFs)
Direct to plate
No film
Text
Ads

8. Electronic content Online-only text pages Graphics Formats
Additional articles published
Short/long versions
Skip editorial production steps?
Graphics
Illustrations
Tables
Color
Video
Formats
CD-ROM
Online
Handheld (PDAs)

10. Electronic Content continued
Virtual journals
Content extracted from publication, family of publications
Subspecialty areas
Co-publishing
Cross-product linking
HighWire toll-free links
CrossRef
Cross-product searching
Subspecialty portals
Super sites

11. Implementing Information Technology
Disruptive change
Changes workflow, process
Changes individual responsibilities
Lack of leadership, follow through
Training shortfall
Internal
External
Lack of system integration
Unforeseen costs
Vendor inexperience, instability

12. Deciding to change What’s the competition doing? Publish or perish
Technological sophistication of authors
Reader demand
Speeding up the publication cycle
Introduce process efficiencies
Economic forces (cost-savings)

13. Initial planning High level backing Broad participation
Implementing Information Technology: White Paper written by the Kaufman-Wills Group for The Sheridan Press.
Initial planning
High level backing
Broad participation
Skilled project leadership
Manage expectations
Instant
Easy
Free
“Technology stardust”
Clear goals

14. Evaluating options Classic make or buy decision Testing
Build your own
Buy the software
Buy the service
Testing
Demos
Workflow
Total cost of ownership
Virtue of simplicity
Costs of customization
Flexibility is key

15. Vetting the vendor Vendor selection: mission critical
Consequences of potential problems
Company stability
Technology
Staff and support
Client satisfaction
Intangibles
Attitude
Understanding publishing
Understanding process improvement
Future vision

16. Technical due diligence checklist
The company
Staff
System overview
System architecture
Redundancy and backup
Security
Support
Training
Warranty
Privacy policy
References

17. Contract considerations
Basic system costs
Unexpected costs
Ownership of system
Ownership of data
Contract termination
Training

18. System deployment Focus on deliverables Maintain communication
Expect resistance
Plan user support
Roll out slowly

19. External promotion E-mail communications
Announcement pages; boxed ads in journal
Editorials in journals; articles in society newsletters, tabloids
Instructions for Authors
Web sites
Online FAQs
Editor Web pages (APS)
Print and online co-promotion

20. Cara S Kaufman / Alma J Wills / Partners
Kaufman-Wills Group, LLC
24 Aintree Road / Baltimore MD 21286
ph / fax /
Full-service consultants serving scientific and medical publishers in the areas of business development, online strategy, workflow efficiency, marketing and market research, and employee recruitment.