1. Software Value-Added Reseller Contracts Webinar
April 13, 2016

2. Sourcing Team Members Jennifer Salts – Utah Fay Tan – Utah
Terri Arevalo – New Mexico
Toby Giddings – Oregon
Jason Grove - Alaska
Terri Johnson – Arizona
Tim Hay – NASPO ValuePoint

3. Pre-Procurement Industry meeting in Phoenix
Draft RFP released to all States
Multiple Intent to Participate Agreements
If your State did not sign an Intent to Participate, you are still able to utilize this contract and are encouraged to do so.

4. Procurement Process Compliant with the Arizona Procurement Code
RFP Release date October 21, 2015
Pre-Proposal Conference held November 13, 2015
RFP close date December 17, 2015

5. Solicitation Evaluation
18 proposals received
6 proposals did not meet basic RFP requirements
12 proposals were evaluated
3 proposals deemed potentially acceptable for award
3 Offerors received Awards

6. Evaluation Criteria
Capacity of Offeror/Experience 450 Points Methodology 350 Points Cost/Price (% Markup/Admin Fee) 200 Points Total Points 1000 Points

7. Evaluation Totals Better Direct 112.5 CDW Government 750
CompuNet Inc
Computer Intelligence 275
Dell Marketing
EnPointe
Insight
NovaCoast
SHI International
SoftChoice Corp
Software One Inc
Zones Inc

8. Contract Overview Contract Awarded to 3 Offerors: CDW Government
En Pointe Technologies Sales, Inc.
SHI International Corp.
New Contract Start Date: June 3, 2016
Initial Term: June 3, 2016 through June 2, 2018
Renewal Options: 3 one year periods
Maximum Contract Term: 5 years

9. as part of delivery & use.
What is on Contract?
 Products
IN SCOPE
OUT OF SCOPE
LICENSING TYPE
COTS
Individual Licensing
Volume Licensing
Enterprise Licensing
Custom/Customized
LICENSING PERIOD
Perpetual
Subscription
none
Delivery
Shrink-Wrap
Download
HOSTING
as part of delivery & use.
On Premise
Off Premise
Managed Service

10. SOFTWARE & LICENSING TYPE Hosting as part of delivery & use
What is on Contract?
 SERVICES
IN SCOPE
OUT OF SCOPE
SOFTWARE & LICENSING TYPE
COTS
Volume Licensing
Custom/Customized
LICENSING PERIOD
Perpetual
Subscription
Not Applicable
Delivery
Shrink-Wrap
Download
Hosting as part of delivery & use
On-Premise
Off-Premise
Managed Services
SERVICES
Basic Installation, Training and Maintenance
Consulting, configuration, engineering, design, etc., any type of service specific to a Purchasing Entity requiring description of tasks and deliverables and agreement by the parties
A Participating State or other Purchasing Entity may allow Services requiring a Statement of Work in their Participating Addendum. However, these services may only be made available via a separate agreement between the Purchasing Entity and the Software Publisher or a Third-Party authorized by the Software Publisher

11. Contract Features
Multiple Award gives Participating Entities more options
States may have a PA with a single provider or multiple providers
Ceiling pricing – ability to negotiate better pricing for volume purchases, or special circumstances ( e.g. standardization)
Websites to include catalogs and the ability to obtain quotes, order, business intelligence reports
Software license management and advisement

12. Contractor Contact Information
En Pointe Technologies Sales, Inc.
En Pointe Contract # ADSPO
Imran Yunus
Phone:

13. Contractor Contact Information
CDW Government
CDWG Contract # ADSPO
Jason Schwartz
Phone:

14. Contractor Contact Information
SHI International Corp
SHI Contract # ADSPO
Alison Turner
Phone:

15. Where to Find Information
NASPO ValuePoint Website
– Search for Software

16. Participating Addendum Process

17. How to Participate
All 50 states and The District of Columbia have executed the NASPO Cooperative MOA, allowing them to be eligible to use any NASPO ValuePoint cooperative Master Agreement

18. Who can Use Software VAR Contract
All 50 States, District of Columbia, and Puerto Rico
Any entity eligible to utilize a State Contract, with the permission of it’s States Chief Procurement Official.

19. Participation at different levels
Participation Levels
Participation at different levels
1. State signs a Participating Addenda for entire state and its cooperative purchasing venture
Allows for every legally eligible entity in the state to utilize
2. State signs a Participating Addenda only for non state entities
Allows for every legally eligible entity that is not a State Agency to utilize.
3. State does not sign a Participating Addenda
Every political subdivision PA within that state must be approved by the State Chief Procurement Official. ( Either Individually or by Entity)

20. Next Steps…
Each participating entity needs to execute Participating Addendum(s) with selected Contractors
Model Participating Addenda for each awarded supplier are on the NASPO ValuePoint website

21. Participating Addendums
Through the Participating Addendum, States may:
Select Contractors
Include their own State Administrative Fee
Include required (unique) terms and conditions
Identify options for States or their political subdivisions
Request state-specific reporting or other requirements

22. Step by Step
Participating Addendum templates are available on each Master Agreement page on
States may have submitted Intents to Participate during solicitation, this will provide the information for contractors to contact states interested in signing a Participating Addendum.
States may also contact contractors directly to begin Participating Addendum process.
State Chief Procurement Officials (or designated representative) will be the signatory on the Participating Addendum. They will also be the NASPO ValuePoint point of contact throughout the process.
State completes the draft Participating Addendum for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature.
Contractor signs Participating Addendum and sends back to state for signature.
State sends fully executed copy to both contractor and NASPO ValuePoint at
Executed Participating Addendum will be maintained in a repository.

23. Political Subdivisions
In all cases the State Chief Procurement Official will have the approval authorization of who can and cannot participate within a State.
The NASPO ValuePoint Cooperative Development Team may contact State Chief Procurement Officials directly to start process.

24. PA Process

25. Next Steps
Participating Addenda will be posted on NASPO ValuePoint website
Provide easy, direct access for your agencies, political subdivisions and other entities eligible to participate under your authority
Contract Providers will create and maintain state specific landing pages from their main contract landing page

26. Things to Remember
Sample PA’s are located on the NASPO ValuePoint Website under each master agreement portfolio.
Executed Participating Addendum will be maintained on and in a repository.
Participating states and entities will be identified on the map of the USA on each Master Agreement page on
The Lead State and NASPO ValuePoint do not get involved with negotiations.
Only submit completed and negotiated PA’s with signatures from both parties.
Submit completed PA’s in PDF Format

27. For Assistance
Ted Fosket, NASPO Cooperative Development Coordinator Tim Hay, NASPO Lead Cooperative Development Coordinator

28. SVAR Contract Administrator
Terri Johnson
State of Arizona - Department of Administration
State Procurement Office
100 N 15th. Ave
Phoenix, AZ 85007