1. Strategies for Supporting Home Visitors with Data Collection
Tribal MIECHV Annual Grantee Meeting
Washington, D.C.
May 5, 2015

2. Welcome and introductions
Please introduce yourself and share:
Which Tribal Home Visiting program you are here representing
Your role within the Home Visiting program

3. Session Overview:
Home visitors are often the primary vehicle in which data collection happens.
This breakout session will focus on ways grantees can help train and support their home visitors in the data collection process.
We will explore tools and strategies through small group role plays and facilitated group discussions.

4. What we will cover today:
Review of the importance of quality data collection.
Discuss challenges home visitors might face with data collection.
Explore strategies to promote the value in data collection, as it relates to the work home visitors do with families.
Discuss ways to increase home visitor’s comfort with talking about data collection with families.
Practice some role playing activities.
Hear from you what strategies or tools are helping you support your home visitors with the data collection process.

5. A Roadmap for Collaborative and Effective Evaluation in Tribal Communities

6. Data may be collected for a variety of reasons, including to:
Monitor client progress
Monitor program performance
Guide quality improvement
Inform services provided to families
Evaluate the program
Make decisions about expansion/sustainability
Make decisions about how funds are allocated
Meet funding requirements

7. Effective Program Monitoring Improved Program Processes
The most important aspect of quality data is that it…
drives better outcomes:
Quality Data
Effective Program Monitoring
Improved Program Processes
Better Outcomes

8. We know these topics are important…
How can we:
Help create more buy-in to the data
collection process?
Support home visitors so they can describe the data collection plan and tools to families?
Help home visitors see the value of data collection in the work that they do?
Avoid data collection burnout?

9. Data Collection Toolkit
ETA: Soon!
Data Collection Tool/Activity
Type of Tool
Quantitative vs. Qualitative Data
Training activity
Recognizing Informal Data Collection
Identifying Questions That Data Can Help You Answer
Becoming Familiar with Your Data Collection Instruments
Description of the types of data collected for Tribal MIECHV
Descriptive
Data Collection Protocol Outline
Outline
Informed Consent Decision Making Guidance
Explanatory
Various Consent Form Templates & Samples
Template
Consent Certification Checklist
Sample Checklist
Sample Training Schedule
Sample
Training Strategy “Own Words” Exercise
Jeopardy Games
Training PowerPoint
Agenda for Weekly Staff Meeting
Data Collection Schedule Tool
Excel Tool
Data Collection Materials Checklist
Checklist
Data Collection Planning Tool
Data Collection Quality Assurance Form

10. Discussion
What do home visitors in your program struggle with in terms of data collection?
Processes and procedures?
Documentation and due dates?
Relationships and relevancy?

11. Finding the value in data collection
Provide data findings in a way that home visitors will find useful:
Providing reports that allow home visitors to notice trends in the data.
Include home visitors in data analysis and interpretation.
Highlight the most significant findings in the data and provide home visitors with information that is actionable.

12. Finding the value in data collection
Data collection can be used to validate all the hard work home visitors do with families in their community.

13. Connect data to tracking family outcomes
We can share examples of how the data being collected is connected with tracking family progress and improving outcomes in key areas.
Example Stoplight Report

14. Discussion Have you used any of these strategies in your program?
How have they worked?
Are there other strategies that you’ve used to promote the value of data collection with staff?

15. Explaining data collection to families

16. “Own Words” small group exercise
Break up into small groups (2-3 people) and make sure everyone has a role to play
Choose 1 scenario from the handout
Act out the role play (10 minutes)
Challenge! As a group, share a concise (20-30 second) response to the data collection question/issue that was raised in the scenario you chose.
Finally, we’ll discuss as a group how the exercise worked, what was useful and if/how it could be implemented within your program.

17. Understanding the data collection plan and tools

18. “Becoming Familiar with Your Data Collection Instruments” Activity

19. Other ways to increase the familiarity of the data collection plan is through:
Frequent check-ins with staff
Incorporating data collection discussions into regular staff meetings
Shortening/summarizing the benchmark plan to make it easier to digest for staff and other stakeholders

20. Discussion
What are some other strategies that you have used to help home visitors get more comfortable with data collection?

21. Wrap up Lémlmtš! Thank you! Daawa’e! Thank you!
Contact information:
Brandie Buckless, TEI Liaison
Rebecca Riley, NAPPR Tribal Home Visiting Interim Program Director

22. For more information on TEI contact: Nicole Denmark Kate Lyon
The Tribal Home Visiting Evaluation Institute (TEI) is funded by the Office of Planning, Research and Evaluation, Administration for Children and Families, Department of Health and Human Services under contract number HHSP WC.
TEI is funded to provide technical assistance to Tribal Home Visiting grantees on rigorous evaluation, performance measurement, continuous quality improvement, data systems, and ethical dissemination and translation of evaluation findings.
TEI1 was awarded to MDRC; James Bell Associates, Inc.; Johns Hopkins Bloomberg School of Public Health, Center for American Indian Health, and University of Colorado School of Public Health, Centers for American Indian and Alaska Native Health.
For more information on TEI contact:
Nicole Denmark Kate Lyon
Federal Project Officer Project Director
Office of Planning Research and Evaluation James Bell Associates, Inc.
The Tribal Evaluation Institute is funded by the Office of Planning, research and Evaluation within the Administration for Children and Families. TEI was awarded to James Bell Associates in partnership with the University of Colorado’s Centers for American Indian and Alaska Native Health and Michigan Public Health Institute. For more information, contact the individuals on this slide.