1. SHARED BUSINESS SERVICES NJASBO JUNE 7, 2017
BERNARD F. BRAGEN, Ed.D
STEPHEN BRENNAN, MBA, CPA
CHRISTOPHER J. MULLINS
BRIAN F. SAVAGE, Ed.D

2. Uniform Shared Services and Consolidation Act
40A:65-1 The Uniform Shared Services and Consolidation Act, a board of education, as a local unit of the state of New Jersey, has the authority to enter into a contract with any other board of education or local unit for the provision of services jointly within the jurisdictions of both boards of education, to the extent that either board of education is empowered to render the services within its own jurisdiction

3. SHARED ADMINISTRATORS
18A: The boards of education of two or more school districts may share a superintendent or a school business administrator, or both. The decision to share a business administrator shall be made jointly by the boards of education of the districts, subject to the finals approval of the Commissioner of Education. 18A: The position of shared business administrator shall not be a tenurable position and in no event shall the districts be required to appoint a tenured individual from within any of the districts to fill a shared position.

4. Subcontracting Business Services
18A: A board or boards of two or more districts may under rules and regulations prescribed under the State board, appoint a school business administrator… …Nothing in P.L. 1996, c.111 shall prohibit a school district from subcontracting its school business administrator to another school district pursuant to the provisions of P.L. 1973, c.208, in which case credit toward tenure acquisition shall accrue only in the primary district of employment.

5. So What is the LAW?
May 29, 2012 – From NJ Department of Education NJDOE -Chapter 40 can be used by districts to provide the business services to another district provided the business services agreement provides detail of the services performs June 1, 2012 – From NJASBO Boards have the option of using Title 18A or Title 40.

6. BUSINESS ADMINISTRATOR vs. BUSINESS SERVICES
BUSINESS ADMINISTRATOR ACCOUNTS PAYABLE / PAYROLL SECRETRICAL TECHNOLOGY FACILITIES TRANSPORTATION

7. Hazlet and highlands Business Administrator – Christopher J. Mullins
Asst. Bus. Admin. – Bernard F. Bragen Ed.D
Started January 1, 2011, new contract 7/1/15 – 6/30/18
Support staff located at Highlands
Hazlet staff utilized when needed
Facilities – Supervised by Hazlet
Superintendent - Shared with the Tri-District
Technology – Supervised by Shared Superintendent
Hazlet is on-site on an as-needed basis – no set schedule
Board of Education Meetings
Hazlet uses the revenues to offset salaries and provide EXTRAs for the District
Highlands saves over $75,000 annually

8. Hazlet and highlands Attorney - Same Auditor - Different
Insurance Brokers - Same
SYSTEMS 3000 and Asbury Park
Foodservice – Maschios
Policies – Strauss Esmay
School Calendars Differ

9. Hazlet and BAYSHORE Business Administrator – Christopher J. Mullins
Started July 1, 2015 – Renewed for
Support staff located at Bayshore and Hazlet handles the payroll services
Superintendent shared with MOESC
Hazlet staff utilized as needed
Facilities – Supervised by MOESC - building is rented from MOESC
Technology – Supervised by MOESC
Hazlet is on-site on an as-needed basis – no set schedule
Hazlet uses the revenues to offset salaries and provide EXTRA for the District
Bayshore saves over $40,000 annually

10. PINELANDS AND BASS RIVER
Commenced January 2009
Inter-local agreement
Services included:
Business Administration
Purchasing
Payroll
Transportation
Technology

11. PINELANDS AND BASS RIVER
ADVANTAGES
BARRIERS
Pioneer approach vs. legislatively forced
Purchasing Power
Increased service levels
Cost Savings
Match cost with function
Congruent technology
District level reporting remains
Administrative burden not eliminated
Per Pupil Admin Cost cap
State procedures for funding

12. PINELANDS/BASS RIVER OPPORTUNITY THREATS
Demonstrates fiscal commitment to taxpayer
Increased levels of service
Other areas for shared service (i.e. Maint, other districts.)
Innovation, efficiency, industry leader
Cost reduction perception
Inconsistency among county
State of NJ/DOE
BA Contract approvals

13. How Does it work?
Uniform Shared Services and Consolidation Act (“40A”)
Providing Shared Services of its School Business Administrator
Eighteen (18) hours per week
Physically present eight (8) hours per week
Limits me in providing professional services to more than three (3) districts
Two (2) Counties – Need to work with County Offices

14. How CAN it work? Each “Model” is Different! Proximity of Districts
Staffing – No “Beach” staff are used
Utilize same Budget Software (Systems 3000)
Same Auditor (Jump Scutellaro)
Same Insurance (NJSBAIG/State Health Benefits)
Time Management
Over $40,000 in savings for Sea Girt
Large offset in costs for Point Pleasant Beach
Each “Model” is Different!

15. Beverly School District another Model – not shared
Part Time School Business Administrator
Twelve (12) hours per week
Physically present eight (8) hours per week
Part Time Staff Accountant
District now has two (2) certified School Business Administrators
Overall this model will save the District over $50,000!

16. Beach Haven School District another Model – not shared
Part Time School Business Administrator
Twelve (12) hours per week
Part Time Payroll Clerk
Overall this model will save the District over $80,000
Vs.
Full Time Business Administrator

17. The Good, the Bad and … Inconsistent decisions by County Office
Potential loss of employment opportunities
Staffing issues
Burnout of Professionals
FORCED Shared Services
Is it working?
…… in these cases yes, because the employees and board members are in support of the relationship

18. The Future of shared services
The models will grow
Cost savings cannot be ignored
The staff utilized are key
There is a limit to how many can be done –WELL
Will only be as good as WE make it!!!

19. This event sponsored by Savage Group Consulting, LLC and the Dark Side
Shared services

20. Questions
&
Answers
Shared services