1. Municipal Office of Ustí nad Labem
Time management
Practice
Martin Vykouk
Municipal Office of Ustí nad Labem

2. Correct Estimation of the Need for Time
List of tasks
Set the time you need to solve each task
Control, whether your estimation was correct
Precise your estimation

3. Refusing Unrealistic Deadline
Do it immediately
Keep positive approach towards the solution of the task
Prepare arguments for refusing the task

4. Cannot change unrealistic deadline?
Find the time needed somewhere else
Reestimate present tasks and set up new priorities
Make sure that you have everything necessary to meet the deadline prepared

5. Realise what time is do you prefer
Are you a morning man, or an evening man?
Which period of the day does you suit the best for more demanding tasks?
Plan more demanding tasks for the appropriate part of the day

6. Change your habits You have habits that limit you in your work
Try to change them
If you are successful in your effort – reward yourself !

7. How to ease the paperwork
Each document arrived treat immediately in one of the following ways:
Process it
Destroy it
Redirect it
File it
Designate it as useful for the future

8. Run out of time?– Ask colleagues for help
Consider what you can ask your colleagues for
But do not forget!!!
Your colleagues can ask you for a similar thing

9. Learn how to say no You can not fulfill every requirement
Set your borders – how far are you willing to go
Be positive – indicate possible solutions

10. Golden rule at the end
Organisation of your time shall not take you so much time that you would not be able to do the other tasks.

11. Any questions?

12. Thank you for your
attention