1. January 19, 2017 Carmen Connect Webinar
Audio – code:484159#

2. Housekeeping Items All lines will be muted
*6 to unmute your line to ask a question
*6 to mute your line after you are done speaking
The leads will be monitoring the questions via the chat boxes, please feel free to ask questions there.

3. Agenda Staffing updates Pcard Office Updates
Coca-Cola Beverage Contract
Travel Workshops
Travel Mileage Rate change
Website updates
Reminders

4. Website http://u.osu.edu/pssc Staffing
Brian VanVranken has left the University as of December 16.
Jessica Feng has accepted a new position in University Advancement’s Marketing department as of January 6
Debi LePera will be joining the Office of the President as of February 1.
Angela Britton has been promoted to the Finance Coordinator Position.
Angella Brown will be joining our team on January 30th.
There will be postings for both the Finance Coordinator and Finance Assistant positions that we have open.
Next Call
February 16, 10:00 AM

5. Pcard office email - pcard@osu.edu
Pcard Office Updates
Fax # has been closed
Highly encouraged to use the DocuSign Maintenance Forms and Applications
Both forms can be found at this link
Must have DocuSign sender access which can be requested by taking the DocuSign Sender Training (eSignature Sender) in BuckeyeLearn
Pcard office -
Pcard office has changed offices slightly within Blankenship. They are now located in 2070 Blankenship Hall (from 2008 Blankenship Hall).

6. Coca-Cola Beverage Contract Reminders
Coca-Cola has exclusive beverage pouring and distribution rights on the Columbus Campus.
All beverages sold, distributed, dispensed, served or sampled at or on campus, or by University via off-campus catering, will be products Distributed by Coca-Cola.
Competitive products will not be sold, distributed, dispensed, served, or sampled at the campus or in connection with the University, the Campus, or the University Marks in any way or at any time during the term of the agreement.
Mixer products (tonic water, soda water, ginger ale) can be served so long as Coca-Cola does not have a similar product that they distribute
Personal Consumption – Faculty, staff, students, and visitors are not prohibited from bringing competitive products to campus for personal consumption (i.e. not for the office party).

7. What is considered a competitive product under this agreement?
Coca-Cola Contract restrictions
What is considered a competitive product under this agreement?
All nonalcoholic beverages, whether cold, hot, ambient or frozen, carbonated or noncarbonated, branded or non-branded, and/or naturally or artificially flavored or sweetened. Specifically:
Carbonated soft drinks
Frozen or soft frozen beverages (soft frozen lemonades or fruit juice products consumed through a straw or with a spoon
Mixers
Bottled/packaged waters (flavored or sweetened incluced)
Fruit and/or vegetable juices and drinks
Ready-to-drink chocolate based drinks
Ready-to-drink tea and coffee
Sports/isotonic drinks
All beverage bases from which the above can be prepared (such as bases, concentrates, syrups, powders, and/or Crystals

8. What is not considered a competitive product under this agreement?
Coca-Cola Contract restrictions
What is not considered a competitive product under this agreement?
Branded or unbranded hot coffees or teas freshly brewed on-site
Non-branded juice freshly squeezed on-site
Milk,
Flavored milk, hot chocolate drinks
Nonalcoholic beer or wine
Non-carbonated, non-flavored, non-sweetened spring or filtered water dispensed from a standup water dispenser in five gallon or larger sized jugs or bottles
Tap water

9. Available products through Coca-Cola:
Coca-Cola Contract restrictions
Available products through Coca-Cola:
This list has most but not all products available through Coca-Cola
Also can use
Common Mistakes when purchasing beverages with University funds:
Juices are purchased that are not Minute Maid, Odwalla or Simply Orange
Powdered drink mixes that are not Coca-Cola Branded are considered a competitive product (i.e. Crystal Light, powered lemonade, etc)
Just because Coca-Cola doesn’t have a specific product doesn’t mean it’s allowable
Bottled water must be Dasani, SmartWater, or VitaminWater

10. Travel Workshops 2017 Business Travel Workshop Session Dates Announced
The Ohio State University Travel Office is pleased to announce the dates for the 2017 Business Travel Workshop Sessions. Each day will include a session of the Introductory Travel Workshop and the Advanced Travel Workshop. Workshops will be offered the following dates in 2017:
Monday, February 27 and Tuesday, February 28
Tuesday, August 15 and Wednesday, August 16
Tuesday, November 14 and Wednesday, November 15
Location and registration information will be provided via NewsLink and available at BuckeyeLearn four to five weeks prior to each scheduled session. Please note that session dates are subject to change.

11. Mileage rates
Reimbursable mileage rate for 2017 has been decreased to $.535 per mile from $.54 per mile.
If you have travelers who need to claim a mileage reimbursement that crosses the calendar year, calculate the miles in 2016 & 2017 separately. Document the calculation and enter the amount in the other fields of the Post trip worksheet.

12. Accounts Payable Updates
The Central Accounts Payable office will be relocating to the PRSM building, 2650 Kenny Road effective December 1, 2016.
Please remind vendors to send invoices directly to Accounts Payable and update their bill to address as follows:
OSU Central Accounts Payable 120 Stores and Receiving Building 2650 Kenny Road Columbus, Ohio 43210

13. Pcard Reallocator and Approver lists have been updated
Website Updates
Pcard Reallocator and Approver lists have been updated
Travel Post-Trip Expense report has been updated to reflect the default value of the new mileage rate.

14. Reminders
Review open PO’s for open encumberances, send a list in Excel to your departments inbox for the PSSC to request closure.
Continue to review Match Exceptions and work with the Finance Coordinator assigned to your area to help resolve
Please upload Pcard Receipts as quickly as possible after the transaction so that we can reallocate & approve those transactions before the deadlines. Please don’t wait until the last couple of days to upload your receipts for that month.

15. PSSC Email addresses Area Email Dnodes Ocio
Dnodes
Ocio
OAA
All CIO and ODEE Dnodes
ESUE
All Enrollment Services and Undergraduate Education Dnodes
Grad School
All Grad School Dnodes (D3000, D3001, D3002)
John Glenn
John Glenn Dnode (D4240)
Libraries
Libraries Dnode (D3200)
OAA Admin
All OAA Admin Dnodes (D4009, D4200, D4201)
ODI
Diversity & Inclusion Dnode (D4207)
OHR
All Human Resource Dnodes (D4700, D4710, D4720, D4730, D4750, D4780)
OIA
All International Affairs Dnodes (D4232, D4235)
Outreach & Engagement
All Outreach & Engagement Dnodes (D5900, D5910)
Research
All Research Dnodes
Wexner
All Wexner Center Dnodes
ADMIN PSSC-Govt Affairs BF
All Govt. Affars
ADMIN PSSC-Board of Trustees
All Board of Trustees
ADMIN PSSC-Ofc of the President
All office of the President
ADMIN PSSC-Legal Affairs
All Legal Affairs
ADMIN PSSC-Univ Advancement UA
All University Advancement
ADMIN PSSC-Business and Finance
All Business & Finance
ADMIN PSSC-SL Advancement SL
All SL Advancement Operations
ADMIN PSSC-SL Tech Services
All Tech Services
ADMIN PSSC -SL FML
All Facilities, Management, And Logistics
ADMIN PSSC-SL Dining Services
All Dining Services and Regional Dining
ADMIN PSSC-SL Res Life & Housing
All Housing, Regional Housing, and Residence Life
ADMIN PSSC-SL Ohio Union
All Ohio Union, Student Activities
ADMIN PSSC-SL Rec Sports
All Rec Sports
ADMIN PSSC-SL Health & Wellness
Student Health Services, Student Wellness, Counseling & Consultation Services
ADMIN PSSC-SL Admin Support
Budget & Planning, Fiscal Support Svcs, CFO, SL Admin, CFTSOSL, Strategic Communications, and BuckID
ADMIN PSSC-SL Student Services
Student Health Insurance, Student Advocacy, Student Conduct, MCC, Off Campus, carreer Counseling, Buckeye Careers, Disability Services

16. Questions?

17. Thank You!