1. Data Pipeline Town Hall June 25th, 2015
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Town Hall Invitation Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Introductions 4

5. Today’s Agenda Open Collections in Data Pipeline RITS Directory READ
School Discipline and Attendance (SDA)
Special Education End of Year
Student End of Year
Rollover for Student Interchange 5

6. Open Collections in Data Pipeline6

7. Open Data Pipeline Collections
Year Round
Directory
School Code Changes
District Calendars
RITS
EDIS
Periodic
School Discipline and Attendance (Open May 14 – Close June 26)
Interchanges
All Interchanges are open 7

8. Open Data Pipeline Collections
Snapshots
READ (Closes July 1st)
Student Interchange
SPED IEP
Directory
RITS 8

9. Open Data Pipeline Collections
Snapshots
Special Education Discipline (Closes August 26th)
Student Interchange (District)
Discipline Interchange (District)
IEP Interchange (Administrative Unit)
Directory
RITS 9

10. Open Data Pipeline Collections
Snapshots
Special Education End of Year (Closes October 13th)
IEP Interchange (Administrative Unit)
Student Interchange (District)
Directory
RITS 10

11. Open Data Pipeline Collections
Snapshots
Student End of Year (Closes September 10th)
Student Interchange
Title I
SPED IEP
Directory
RITS 11

12. Open Data Pipeline Collections
Snapshots
Teacher Student Data Link (Closes August 28th )
Teacher Student Data Link Interchange
Student Interchange (student demographics)
Staff Interchange (staff profile)
State Standard Course Codes 12

13. Open Data Pipeline Collections
Other….
Math Science Partnership will be in ADE - Now Open 13

14. RITS 14

15. RITS
Data Pipeline for both RITS & EDIS have been rolled over to the school year
Please begin submitting newly enrolled students for SASIDS for the school year.
Use match tool (aka RITS READ) in Data Pipeline if submitting large batches of students for SASIDS.
Questions?
Genevieve Hale 15

16. 2013-14 Civil Rights Data Collection16

17. 2013-14 Civil Rights Data Collection
20 LEAs have now certified. Thank you!
4 LEAs are 100% complete, but have not yet certified.
Known issues
In school suspensions programming
CDE provided count of incidents
Should be count of students
Definition of ‘cumulative’
CDE assumed all students throughout the school year
(unconfirmed) CRDC means Student October students throughout the school year
If either appears incorrect, then overwrite.
If find other issues, please work with CDE to correct for collection.

18. Directory 18

19. Directory Due date: June 30, 2015.
Submit school code changes for including new code requests, school closures, grade changes and name changes.
Due date: June 30, 2015.
Great news! Automated school forms available!
No login or passwords needed
Fill out completely
Data sent directly to CDE
Paper forms can be found at:
completed forms to: 19

20. Other News on the Directory
Rollover to complete
Please update Directory Calendars (Open, Close, Winter and Spring Break Dates)
Make sure the school addresses and staff information is up to date.
Changes in school codes that arrive late will complicate the rollover of the student interchange.
New schools will appear in RITS on July 1st from the Directory. 20

21. READ 21

22. 4/20/2018
READ Timeline
June 22 – July 1 districts will work with each other to determine which students to remove or keep on their data submissions. If corrections are made to your district’s submission and you are able to resolve all duplicate SASID issues, an updated file must be submitted by the end of business Wednesday, July 1, 2015.
If the two districts are unable to resolve the duplicate SASID, then both districts should submit their documentation to the Office of Literacy by Friday, June 26 at noon.
The Cross LEA validation report is available in Cognos
Cognos Report  READ  READ Cross LEA Validation Error report 22

23. READ Resources READ Collection Timeline
4/20/2018
READ Resources
READ Collection Timeline
Cross LEA Validation Error Memo
Available at:
For assistance please contact Whitney Westgaard at: or 23

24. School Discipline and Attendance (SDA)24

25. School Discipline and Attendance (SDA)
Discipline Interchange/
Discipline Snapshot
School Discipline and Attendance (SDA)
Interchange
Student Level Data
ONLY Students with disabilities are included
Districts submit data in pipeline under Discipline interchange
Two files
Periodic Collection
School Level Data
count of incidents
count of students
ALL Students disciplined counted and reported
Districts submit data and finalize data within Pipeline
Four files 25

26. At the Finish Line!
Closes tomorrow, June 26th!

27. Submit to CDE
All files uploaded must be finalized by clicking on the ‘Submit to CDE’ in the Status Dashboard screen
Verify Overall Status = S afterwards
If you had no data to report in a file:
Ensure status is correct in No Reportable Incidents tab
No file uploaded = no file to finalize = no file to ‘submit to CDE’ 27

28. 4/20/2018
Resources
File Layouts, business rules, templates, trainings, other resources now available at:
Contact Annette Severson at 28

29. Special Education Student End of Year29

30. Defect Status
FIXED
Cognos 1.1 Snapshot Records Excluded due to Profile Errors report not populating. Displays “No Data Available” when errors still exist at the Interchange
Parent file also needs to be disabled in cognos
IN PROGRESS
SY258 Warning: triggering incorrectly. Please ignore for now.
SY108 errors not pulling into the Cognos Detail Error excel reports.
Causing error counts to be off between confirmation, status dashboard, and cognos reports
SY108 details are accessible under the Pipeline Error Reports
SY109 should be in production by next week- “New” business rule
All students reported on the December count for your administrative unit as attending an eligible facility (attendance code 22) must be reported on your Special Education Student End of Year file. If a student was previously reported in error please submit an exception. 30

31. Student End of Year 31

32. Student End of Year Issues
Large districts are experiencing long load times
Student demographics and school association files
Student End of Year snapshots
Development is researching the issue
Progress has been made
Continue to monitor
Thank you for your help in creating snapshots 32

33. Student End of Year Create your Student End of Year snapshot
Free and Reduced lunch reset during rollover
GED list has been updated last week
Includes sasids and last district attended 33

34. Student End of Year Common errors which require exceptions
SE049 – Student reported in October and not enrolled on October 1st in Student End of Year
SE060 – Student on enrolled on October 1st in End of Year and not reported in October collection.
SE061 – Student earned High School Equivalency (GED)
SE168 – Grade to age error 34

35. Student End of Year Load all student files and clear errors Student
School Association
Advanced Course Completion
Only needed if district offers AP or Post secondary courses
Common reasons students excluded from snapshot
Interchange errors
Record missing from the interchange
Primary School flag is not set correctly
Attendance code other than 01 through 08 35

36. Deadlines Error free student interchange (All three files)
TODAY
Error free student end of year snapshot
July 30th
First submission to CDE
September 10th
All data must be submitted according to board rules 36

37. Trainings Training materials Exceptions or Questions?
PowerPoint and Recorded webinar
Checklist for student end of year collection
Step by step process documentation
Exceptions or Questions?
Kevin Smith 37

38. Interchange Rollover 38

39. Year Round Rollover Year Round Collections Rolled Over
RITS and EDIS
Directory
Start seeing school year in drop downs. 39

40. Interchange Rollover Interchange rollover will be done early in July.
Start seeing school year in drop downs.
Student End of Year uses school year
Student October uses school year 40

41. Interchange Rollover
Please with your preference on when student interchange should open for
Plan is to have August 1st as start date for interchange
Any reason to have it sooner?
Phone:
Thank you for all you do 41

42. Town Hall Summer Calendar42

43. Summer Schedule July and August
Town Hall will be held every other week:
July 9 and 23  (No Town Hall on July 2, 16 and 30)
August 6, 20 and 27 (No Town Hall on August 13) 43

44. Thanks for your participation!
               
“It was June, and the world smelled of roses. The sunshine was like powdered gold over the grassy hillside.” ― Maud Hart Lovelace, Betsy-Tacy and Tib
Thanks for your participation!
Next Town Hall:
Thursday, July 9th, 2015
9 a.m.-10 a.m. 44