1. Metadata Development for the SANREM Knowledge Base
Conrad Heatwole Biological Systems Engineering Virginia Tech

2. Overall goal …
Provide a structure for organizing, storing, and disseminating materials generated by SANREM – past and future
Organize existing resources
Provide consistency in cataloging
Provide a stable archive
Support easier and broader dissemination of SANREM knowledge

3. Bridging project objectives
Develop a metadata template for SANREM
Catalog resources from SANREM I & II phases
Develop instruction guide for metadata entry

4. Metadata design goals Long-term value Standard data elements
Portable
Searchable
Standard data elements
Standardized vocabulary

5. Metadata Common metadata… SANREM specific… Title Authors
Year published
Publisher
Keywords
Summary/abstract
URL ….
SANREM specific…
Landscape system
Project location
Language
Alternative title
Format
Type of resource
Project ID .…

6. Developing Metadata template
Started with “Dublin Core”
Standardized structure and nomenclature for elements: Title, Creator, …
Developed initially for common HTML coding
Provides longevity to this database
Added SANREM-specific elements
Followed Dublin Core notation
Defined “controlled vocabularies”
Landscape systems
Keywords

7. SANREM phase I & II resources
Over 900 files … over 2 gigabytes
Process
Review and select materials to catalog
Enter metadata
Review and cross-check entries
Results:
Over 400 items selected and entered
Resources stored in the database when available

8. Project team PIs: Staff: Conrad Heatwole Margaret Merrill (Librarian)
Brian Benham
Gene Yagow
Staff:
Melissa Obenhaus (library cataloger)
2 Undergraduate students
Graduate student

9. SANREM I & II resources cataloged
Journal Articles (68 records)
SANREM Conference Presentations (54 records)
Book Chapters (62 records)
Books (32 records)
Research Briefs (36 records)
Proceedings (4 records)
Working Papers (29 records)
Annual Reports (5 records)
Conference Papers (45 records)
Conference Presentations (96 records)
Theses and Dissertations (6 records)
Research Reports (14 records)

10. Status … Need feedback for refinement Metadata structure defined
Input program developed
Search/access page developed
SANREM I & II materials cataloged
Metadata guide developed (Ver.1)
… Need feedback for refinement