1. DHS Out of School Time Project Bidder’s Conference for FY 14 Request for Proposal
Date: Wednesday March 20, 2013
Free Library of Philadelphia-Parkway Central
1901 Vine Street,
Montgomery Auditorium (Ground Floor)
9 A.M.-12 Noon

2. Agenda Overview of FY 2013 Project
DHS Out-of-School Time Project Structure
FY 2014 Project Vision
Project Redesign Process
Collaborations

3. DHS Out of School Time Project
Total # of Programs – 180
Total Youth Served - 17, 141
Elementary Category
128 programs
13,657 youth
Middle Category
27 programs
1,578 youth
High Category
25 programs
1,906 youth

4. DHS & PHMC Relationship
Supports provider solicitation process
Project Funder
DHS
PHMC
Manages data collection (PCAPS)
Policy
Provides program quality support
Oversees provider contracts and payment
System level collaboration
Administrative Entity

5. DHS Out of School Time Project Partners
DHS OST
After School Activities Partnership
(ASAP)
(The Philadelphia OST Literacy Initiative [POSTLI])
Free Library of Philadelphia
The Health Promotion Council
Philadelphia Youth Network (PYN)
United Way of Greater Philadelphia and Southern New Jersey (UWGPSNJ)
Out of School Time Resource Center (OSTRC)

6. DHS OST Project FY 2014 Vision
Program Quality Focus
Youth Focus
FY 14 Youth Impact
Create a more intentional connection between the needs of all children and youth,
particularly those served by DHS and the DHS OST Project as an effective
prevention strategy and critical community based resource

7. FY 2014 DHS OST Project Redesign Process
Planning
Phase 1:
Youth Outcome Identification Process(completed)
Phase 2:
Data Collection Process
Professional Development Strategy

8. Youth Outcomes Identification Process
Resources
Inputs
Outputs
Targets
Outcomes
Assess Outcomes w/ Provider Practice
DHS Assessment Tools
DHS OST FY 10 RFP
DHS OST Provider Scope of Work and Reporting Requirements
OST Research
Listening Sessions w/
DHS OST Site Directors, Executive Directors
Individual Meetings with DHS OST Providers
DHS OST Partners Scope of Work
Assess Outcomes w/ provider practice
% of total youth population will participate
Improved Life Skills
Engagement in Learning
Improved Engagement in School
Aspires to Educational Excellence
Prepared for Higher Education and Employment

9. GOALS
OUTCOMES
INDICATORS
Participating
youth will
develop positive
Life Skills
Improved Life Skills
Improved Relationships
Goal Setting
Personal Accountability
Work with others to
accomplish goals
Improved Interaction with
Peers
Adults
youth will have
Academic
Success
Increased School
Engagement
Increased Engagement in Learning
Aspire to Educational Excellence
Improved Quality of
Homework
• Increase Opportunities for
Problem Solving and
Critical Thinking
• Awareness of High School
Choices
youth will be
Ready for
College and/or
Career
Prepared for Higher
Education and
Employment
Awareness of interest in
careers and employment
pathways

10. College and Career Readiness
The Three Goal Areas
FY 14 Youth Outcomes
Improved life Skills
Improved Relationships
Goal Area 1:
Life Skills
Goal Area 2:
Academic
Enrichment
FY 14 Youth Outcomes
Engagement in Learning
Engagement in School
Aspires to Education Excellence
Goal Area 3:
College and Career Readiness
FY 14 Youth Outcomes
Prepared for Higher Education

11. FY 2014 DHS OST DHS Project Redesign Process
Implementation
Tasks:
Refine data collection process, measurement tools
Confirm professional development strategy
Determine type of professional development

12. OST System of Systems Three year project funded by Wallace Foundation
Housed in Office of Health and Opportunity
Improve Philadelphia’s after school service delivery system to better support all youth, families, communities, and providers
Three Work Teams
Project Website

13. System Level Collaboration
School District of Philadelphia
Memorandum of Understanding
Access to District Facilities
Vehicle to Strengthen Partnership between Provider Agencies and School Leadership
Data Sharing
Additional coordination to ensure after school programs in school locations as identified by District

14. System Level Collaboration
Philadelphia Parks & Recreation (PPR)
REACH System
Access
Exposure
Experiential
Support PPR’s efforts to provide continuum of services
Enhanced ability to integrate physical activity into programming

15. Additional FY 2014 Priorities
Propose to serve older youth, namely middle and high school students
Propose to operate middle model programs subscribing to the REACH model in Philadelphia Parks and Recreation Centers
Propose a location in Police District 22 (CUA 5) with the intent to participate in the Truancy Prevention Initiative