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SPS Spotlight Series November 2014

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Presentation on theme: "SPS Spotlight Series November 2014"— Presentation transcript:

1 SPS Spotlight Series November 2014
What’s New in SR15 SPS Spotlight Series November 2014

2 This information was originally created for The SPS Spotlight Series project, which ran from November 2013 through November Updates to the original content may be incorporated to ensure accuracy. If you have any questions about this information, please contact the SPS Help Desk at

3 Overview What’s New in SR15? What’s New in SR15a? Questions & Answers

4 Enhancements and Modifications
What's New in SR15 Enhancements and Modifications 23 new ECPs (Engineering Change Proposals) Including several Technology upgrades New software versions PD2 v4.2 Increment 2 SR15 FPDS Engine v3.7 PD² Adapter v3.2 SPS-C v1.7 PD2 Document Transfer Utility v5.0 PD2 Archiving Utility v6.0 SPS Award Pre-Validation (SR15a) Erroneous PD² Clause Functionality with Multi-Modifications Updated (SR15a)

5 Automated EDA Attachments
What's New in SR15 Automated EDA Attachments SPS will automatically create EDA files for attachments included in Section J during document generation. Attachments included in section J will be written out in their native format. Valid formats: BMP, DOC or DOCX, HTM, HTML, JPG, MSG, PDF, PPT or PPTX, RTF, TIF, TXT, XLS or XLSX, MPP, VSD or VDX The section J attachments are automatically sent to GEX (Global Exchange System) through a different channel than the contract .idx and .ps data. These files (with their appropriate file extension) will be output to a separate EDA attachments folder. The SA needs to contact their GEX Administrator to configure the additional channel.

6 Automated EDA Attachments
What's New in SR15 Automated EDA Attachments Upon release, an Attachments folder is created in the specified EDA path. Upon release, EDA attachments folder is created in the specified eda path.

7 Automated EDA Attachments
What's New in SR15 Automated EDA Attachments New attachment types will be added to the attachment information Classification drop-down. Classification will be required for all new imported attachments.

8 BPA/BPA Call/BPA Call Modification
What's New in SR15 BPA/BPA Call/BPA Call Modification This enhancement will update the BPA Master Agreement, BPA Calls, and BPA Call Modifications. The BPA Master Agreement will have the GSA schedule number which will be provided to FPDS-NG to support Multiple Award Schedule (MAS) contracts.

9 BPA/BPA Call/BPA Call Modification
What's New in SR15 BPA/BPA Call/BPA Call Modification Users will have the option to create a BPA Call on a SF 1449 or DD Form 1155. The BPA Call Modification will use the SF 30. The system will no longer allow the creation of BPA calls in the previous version of the form. The system will display BPA Calls created prior to upgrade in the previous version of the BPA Call form. The existing BPA calls will be able to be updated, released and modified.

10 BPA/BPA Call/BPA Call Modification
What's New in SR15 BPA/BPA Call/BPA Call Modification The system will allow users to create a new BPA Call SF 1449 and BPA Call DD Form 1155 from a BPA Master Agreement that was created prior to the upgrade

11 What's New in SR15 Construction Format
A new CSI format (Construction Specifications Institute) will be added as the CSI 2012 format. The current CSI format will be deprecated and will not be available for selection on new documents. Past documents created in the deprecated CSI format will continue to be displayed in that format. The CSI 2012 format will be the designated default format for new construction documents. The existing document data will be reorganized into the CSI 2012 format. The current PD² functionality related to how document formats are assigned to documents will not be modified as part of this enhancement.

12 What's New in SR15 Construction Format

13 What's New in SR15 Currency Code
This enhancement will add ISO 4217 Currency Code and Currency Description information as standard data. Users will no longer be permitted to add, edit, or delete standard currencies. Existing documents will not be affected but new documents will only be able to be created using the standard list of currencies. Users will continue to be able to modify the currency symbol and exchange rate for the standard currencies.

14 What's New in SR15 Currency Code The Currency Task before the upgrade.

15 What's New in SR15 Currency Code The Currency Task after the upgrade.

16 What's New in SR15 DoDAAC vs. UIC
This enhancement will update PD² by re-labeling the current DODAAD/UIC/DODAAN and UIC as DoDAAC in the PD² GUI. In addition, UIC will be changed to DoDAAC in generated documents displaying that information.

17 Defense Priorities and Allocations System (DPAS) Rating
What's New in SR15 Defense Priorities and Allocations System (DPAS) Rating This enhancement will update PD² to perform a validation on the DPAS Rating when it is populated on a contract. The validation will ensure the DPAS Rating has been entered in the correct format. An invalid format will result in an error during pre-approval checks and prevent the document from being released.

18 What's New in SR15 Freight On Board
This enhancement will update the PD2 FOB list to match the list in the Procurement Data Standard (PDS). Any new line items will only be able to select from one of the active entries in the database. Entries marked as deleted will not be available for selection on new line items but will continue to be available on existing line items that had previously selected an FOB deleted entry. Modification documents will carry forward the FOB entry currently defined on the conformed version of the document.

19 What's New in SR15 Freight On Board

20 Incentive Line Item De-obligation
What's New in SR15 Incentive Line Item De-obligation This ECP corrects an existing issue in the system. PD2 will be updated so that the funding of informational Fixed Priced Incentive (FPI) or Cost Plus Incentive Fee (CPIF) line items/subCLINs is not de-obligated when a user navigates to the Pricing tab of one of these line items on a modification without making changes. The message stating that the cost of the line item has been modified will no longer be issued when no cost changes are made.

21 What's New in SR15 KO Warrant
This ECP corrects two existing issues in the system. PD² does not allow a modification to be released if the total changed amount of the modification exceeds the contracting officer’s warrant. PD² will be updated so that the validation will be performed against the net change of the modification’s value rather than the total changed amount. This will allow a modification to be released if the net change of the modification’s value does not exceed the Contracting Officer’s warrant. During finalization of a CAR for modifications with a CLIN Indefinite Delivery Contract (IDC) type of N/A, validation is performed against the total value of the contract instead of the net changed amount of the modification. The validation will be changed to check the net changed amount of the modification, rather than the total value of the contract, during finalization of the CAR. As a result, the system will allow the CAR to be finalized if the net changed amount of the modification is within the user’s warrant.

22 What's New in SR15 Labor Rates
This enhancement will update PD² to provide the ability to enter labor rates for priced line items that have a line item contract type of Labor Hours (“LH”) or Time & Materials (“T&M”) on awards, agreements, orders, and their modifications. The system will prevent release of an award, agreement, or order having a priced LH or T&M line item without a labor rate schedule. A new system administration task will be added where the user can add, edit, or delete a predefined set of labor categories, which can be either active or inactive. Users will be able to view the active, the inactive, or all entries.

23 What's New in SR15 Labor Rates
If no Labor Rates have been established, the Labor Rate Schedule window will be blank.

24 What's New in SR15 Labor Rates
Labor Rates are established via the Labor Category task in System Administration.

25 What's New in SR15 Local Info Fields
Currently, the concurrent modification alignment process does not update draft concurrent modifications with the line item local info fields from the conformed modification. PD² will be enhanced so that the concurrent modification alignment process updates the draft concurrent modification with the line item local info fields from the conformed modification. This applies to purchase request modifications, solicitation amendments, and contract modifications. Existing functionality will remain that if a user has specifically modified one of the fields eligible for alignment with the conformed modification, that field will not be updated with the value from the conformed modification.

26 What's New in SR15 Office 2010 Support
This enhancement will certify that Microsoft Office 2010 is compatible with the SPS Product Suite. The enhancement also addresses currently known PD² Client issues with Microsoft Office 2007. Known Issues with Microsoft Office 2007 FAQ, KB ID #9533 on the SPS Knowledge Base. In SR15, Microsoft Office 2007 and Microsoft Office 2010 will be the only supported versions of Microsoft Office. Microsoft Office 2010 is backwards compatible with earlier versions of Microsoft Office; however, it may be necessary to adjust the File Block Settings. The “compatibility mode” feature will no longer be required.

27 What's New in SR15 PKI Enabling PD2 Client
This enhancement will update PD² to provide Public Key Infrastructure (PKI) based authentication for the PD2 client. This will allow users to log into the PD2 client application using their Common Access Card (CAC). Upon the first CAC based login the PD2 user will be required to self- register their CAC credentials to a valid PD2 user. The CAC credentials will be stored in the database and mapped to the corresponding PD2 user. Once a user is registered as a CAC user in PD2, the user will not be able to use the traditional user name/password method to log into the system. If a user is issued a new CAC, an SA will be able to deregister and decouple the CAC credentials for existing CAC users through the PD2 client application. A previously registered PD2 user who has been deregistered and given a new working password will only be given access to re-register their CAC credentials.

28 What's New in SR15 PKI Enabling PD2 Client
CAC based login will be provided in addition to the traditional PD2 user name / password based login. Users who will not use CAC based authentication for accessing PD2 will continue to use their traditional PD2 user name / password to log in to the PD² client application.

29 What's New in SR15 PKI Enabling PD2 Client

30 Quantity and Unit of Measure
What's New in SR15 Quantity and Unit of Measure This enhancement will update PD² to prevent release of a contract if a priced CLIN or subCLIN with a delivery schedule or period of performance does not have a quantity and unit of measure specified. In addition, the system will not allow a contract to be released if the unit of measure is specified on both an informational parent CLIN and its priced subCLINs or a priced parent CLIN and its informational subCLINs. Warnings will be issued on pre-approval.

31 What's New in SR15 SF30 Authority
This enhancement will update PD² to require that Block 13 of the SF 30 form specifies the type of modification and authority. Block 13 must be populated in order to release the modification and if check box A, C, or D is selected, the corresponding text field must also be populated. Warnings will be issued on pre-approval.

32 What's New in SR15 SF30 Authority, Block 13

33 What's New in SR15 Size Standard
PD² will be enhanced to add NAICS and Size Standard data fields at the document level for all solicitation and award level documents. Based on the NAICS selected at the document level PD² will populate the associated Size Standard value. When clause , Annual Representations and Certifications, is used on a document, PD² will populate the NAICS and Size Standard fill-ins automatically with the document level information. This enhancement will add Size Standard information as standard data. This will include the Size Standard value associated to applicable NAICS codes as well as a categorization of the Size Standard as either “Employees” or “Annual Receipts”.

34 What's New in SR15 Size Standard

35 Small Business Indicator
What's New in SR15 Small Business Indicator This enhancement will update PD² to allow the user to set the vendor size on a document and will require the user to select the vendor size in the Document Classification window before releasing a document. The PD² Application will be updated to advise the user of the vendor size ("Small" or "Other Than Small") when a user runs the pre-Approval checks.

36 What's New in SR15 Small Business Indicator

37 Tax Identification Number
What's New in SR15 Tax Identification Number This enhancement will update PD² so that vendor data can only be saved if the value entered in the Tax Identification Number field is in the correct format. The Tax Identification Number field is not a required field, but will be validated if populated. As part of the upgrade/install process, scripts will be run to delete all incorrectly formatted TINs that currently exist in the system and a report will be generated identifying the affected vendors.

38 Tax Identification Number
What's New in SR15 Tax Identification Number A script will be added to the Script-Aid utility to hide the Tax Identification Number field from the Vendor Maintenance window for those sites who do not want the field visible to users. After the upgrade, site system administrators can contact the SPS Help Desk for a code to run the script. Sites will also have the option of re-enabling the Tax Identification Number and Tax Exemption Code fields through Script-Aid.

39 What's New in SR15 Unit of Measure
This enhancement will add new Unit of Issue / Unit of Measure Descriptions and Codes to the system based on a list supplied by the JPMO. Any Units of Issue currently in PD² that are not in this list will be flagged as deleted. The deleted Units of Issue will continue to be available in existing documents if already selected, but will not be available for selection on new document line items. Unit of Issue values will later be maintained as part of standard data. The PD² application will also be updated to remove the Unit of Issue task in system administration to prevent any changes to the new values.

40 Install SPS in Alternate Location
What's New in SR15 Install SPS in Alternate Location This enhancement will update the PD2 client installer to allow the installation in an alternate location as specified by the user. Currently, the PD2 client installer does not allow an alternate location to be selected during the installation process. The files are installed by default in the location defined in the Operating System environment variable for Program Files, typically C:\Program Files. For existing installations, the PD2 client installer will allow the installation to be moved to a new location, if desired.

41 What's New in SR15 Technology Upgrades
Internet Explorer 9 and jConnect v7 Support Java 7 Support PowerBuilder 12.5 Upgrade Sybase ASE 15.7 Upgrade Windows Server 2008 R2 Support

42 SPS Award Pre-Validation
What's New in SR15a SPS Award Pre-Validation PD² has been enhanced to provide the ability for users to send a contract document to an external system (e.g., the General Fund Enterprise Business System - GFEBS) for validation prior to release. Modifications include a new standard approval template that triggers sending of the draft contract document to the external system. Upon receipt of response from the external system, SPS is updated with the appropriate status and the user is notified via PD² sticky note the status of this contract document.

43 SPS Award Pre-Validation
What's New in SR15a SPS Award Pre-Validation PD² has been updated to validate that failures have been addressed prior to releasing the contract document. Contract documents cannot be released with an “ERROR” or “UPDATED” status. Documents with a “WARNING” status send a warning to users but the system does not prevent users from releasing a contract document with this status.

44 Erroneous PD² Clause Functionality with Multi-Modifications Updated
What's New in SR15a Erroneous PD² Clause Functionality with Multi-Modifications Updated Previously, when creating a multi-modification against delivery orders, contracts or agreements containing clauses, the clauses would display as added and then deleted in the multi- modification Summary of Changes even though no changes were actually made. PD² has been updated such that no changes display. This update addresses SCR number SP.


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