1. Workforce Innovation & Opportunity Act (WIOA)
Title 1 Out of School Youth/Young Adult Services for Milwaukee County

2. rfp@employmilwaukee.org QUESTIONS
QUESTIONS beyond the timeline details should be ed to:

3. Employ Milwaukee
Employ Milwaukee serves as the Workforce Development Board for Milwaukee County.
We manage a sector-focused education, training and employment system.
Our workforce strategy coordinates labor demand (employer-identified skill needs) and labor supply (individuals with varying levels of education, skills, and barriers to employment) with a goal of connecting people to employment for a lifetime.

4. Employ Milwaukee Continued
Employ Milwaukee serves as a workforce intermediary that creates synergy between workforce and economic development partners.
Our regional Industry Advisory Boards are employer-driven and provide labor demand expertise.
The Coordinating Council is a network of workforce service providers and community-based organizations that provide labor supply expertise and onboard clients to programs/services.

6. Office of Career Exploration Vision
We envision a Milwaukee where youth and young adults have the support and opportunities they need to reach their full potential in educational and career paths.

7. WIOA Title 1 Out of School Youth Request for Proposals

8. Background & Purpose
Employ Milwaukee seeks innovative service delivery proposals for out of school youth individuals. This is an opportunity for unique and innovative services to link individuals served through these programs to careers or career pathways in high demand and high growth industries.

9. Schedule of RFP Submission, Review, & Rewards
ACTIVITY DATE
RFP Released
Notice of Intent to Bid Due
Bidders’ Conference
; 10:00 a.m. – Noon
; 2:00 p.m. – 4:00 p.m.
Bidders’ Questions Due to Employ Milwaukee
by 4pm
Questions and Answers Posted
Proposal Due
by 4pm CDT no exceptions
Notice of Intent to Award
Week of May 8, 2017
Contract Finalized
Week of May 29, 2017
Transition Planning
through
Contract Period Begins
7-3-17

10. Workforce Innovation & Opportunity Act (WIOA)

11. Six Broad Goals of WIOA
Increasing access to education, training and employment -- particularly those with barriers to employment.
Creating a comprehensive, high quality workforce development system by aligning workforce investment, education and economic development.
Improving the quality and labor market relevance of workforce investment, education and economic development efforts
Promoting improvement in the structure and delivery of services.
Increasing the prosperity of workers and employers.
Reducing welfare dependency, increasing economic self- sufficiency, meeting employer needs, and enhancing the productivity and competitiveness of the nation.

12. Notable Changes From WIA TO WIOA
WIOA Out-of-School Youth
Adds five new program elements that are available to youth.
Low-income includes those eligible for free or reduced lunches, and out of school youth living in a “high poverty area” as meeting any low-income eligibility requirement for participation in the youth program.
Local areas must increase the percentage of funds used to serve out of school youth to 75%, from 30% under WIA.
Eligibility criteria changed age range from ages to out of school youth ages

13. WIOA Out of School Youth (OSY) Youth Program Requirements

14. WIOA OSY Youth Program Eligibility Criteria
Funds awarded through this RFP will be used for WIOA eligible out-of-school youth ages seeking workforce services. Individuals eligible for services must meet the following WIOA eligibility criteria:
Authorized to work in the United States; and
Registered for the Selective Service, if applicable.
Out-of-School Youth: An “out-of-school youth” shall be eligible to participate in these programs if such individual is:
Not attending school (as defined under State law); and
Not younger than 16 or older than 24 at time of eligibility determination; and

15. WIOA OSY Youth Program Eligibility Criteria, continued
c) One or more of the following:
A school dropout
A youth who is within the age of compulsory school attendance, but has not attended school for at least the most recent complete school year calendar quarter
A recipient of a secondary school diploma or its recognized equivalent who is a low-income individual and is:
Basic skills deficient (the definition of deficient in basic literacy skills is an individuals who computes or solves problems, reads, writes, or speaks English at or below a grade level of 8.9); or
An English language learner;
An individual who is subject to the juvenile or adult justice system;
A homeless individual, a runaway, in foster care or has aged out of the foster care system;
An individual who is pregnant or parenting;
A youth who is an individual with a disability;
A low-income individual who requires additional assistance to enter or complete an educational program or to secure or hold employment.

16. WIOA OSY Youth Program Requirements & Expectations
Proposer who can provide additional hours of services, including evening and weekends.
Community Collaboration
Employ Milwaukee promotes collaboration and non-duplication of services in the community. The selected contractor(s) for WIOA services are expected to work with providers of other workforce development and economic development agencies in the area to ensure that WIOA Title 1 OSY Youth Services are not duplicative of those offered in the county.
Innovation and Evidenced-Based/Evidence-Informed Practices
Employ Milwaukee is interested in providing innovative, evidenced-informed, and outcome-driven strategies which correspond directly to the needs of youth and employers in the region by increasing the supply of the current and future skilled workers. The selected contractor(s) are expected to provide creative, evidenced-informed solutions to meet the employment needs of individuals and the workforce expectation of area employers.

17. WIOA OSY Youth Program Requirements/Expectations Cont’d
Program Design
Section 129 (c)(1) of the WIOA states that funds allocated to youth service providers shall be used for the following program design:
An objective assessment of the academic levels, skill levels, and service needs of each participant, and
Develop service strategies for each participant that shall identify career pathways that include education and employment goals, appropriate achievement of objectives, and appropriate services for the participant taking into account the assessment conducted.

18. WIOA OSY Youth Program Requirements/Expectations Cont’d
3. Provide the following:
Innovative and strategic activities that lead to the attainment of a secondary school diploma or its recognized equivalent or a recognized post-secondary credential
Preparation for post-secondary educational and training opportunities
Strong linkages between academic learning and occupational learning
Preparation for unsubsidized employment opportunities
Effective connections to employers within high demand industry sectors of Milwaukee County and the region.

19. WIOA OSY Youth Program 14 Required Services
The following is a list of fourteen (14) required services local programs must, at a minimum, provide to youth per Section 129 (c)(2) of the Act. If a provider is bidding on all elements with additional partners delivering program elements, please include the Memorandum of Understanding(s), as appropriate, using the included template. The grantee will have the primary responsibility for ensuring that each participant has access to the full continuum of services.
Tutoring, study skills training, and instruction and evidence based dropout and recovery strategies
Alternative secondary school instruction or dropout recovery services
Paid and unpaid work experiences
Occupational skills training
Leadership development opportunities
Supportive services
Adult mentoring

20. WIOA OSY Youth Program 14 Required Services
Follow-up services
Comprehensive guidance and counseling activities
Education offered in workforce preparation context
Financial Literacy education
Entrepreneurial skills training
Services that provide labor market and employment information about the targeted industry sectors or occupations available within the local area
Activities that help youth prepare for and transition to post-secondary education and training.

21. WIOA OSY Youth Program Requirements/Expectations Cont’d
Follow-up services must include more than only a contact attempted or made for securing documentation in order to report a performance outcome. (WIOA sec. 129(c)(2)(I)).
Follow-up services are critical services provided following a youth’s exit from the program to help ensure the youth is successful in employment and/or post-secondary education and training.
Follow-up services for youth may include:
The leadership development and supportive service activities listed in NPRM §§ and ;
Regular contact with a youth participant's employer, including assistance in addressing work-related problems that arise;
Assistance in securing better paying jobs, career pathway development, and further education or training;
Work-related peer support groups;
Adult mentoring; and/or
Services necessary to ensure the success of youth participants in employment and/or post-secondary education.

22. PERFORMANCE REQUIREMENTS

23. WIOA Performance Indicators
Section 116 describes WIOA’s Performance Accountability System.
The performance indicators for youth include measures which have not been negotiated yet.
An individual is considered to be included in performance measures when he/she is a participant.

24. Youth, PY17 Performance Measures
WIOA Performance Measure
PY17 Goal
Youth Placement in Employment, Education, or Training – 2nd quarter after exit
60%
Youth Retention in Employment, Education, or Training – 4th quarter after exit
63%
Median Earnings 2nd quarter after exit
TBD
Credential Attainment
Skills Gain

25. ADMINISTRATIVE REQUIREMENTS & EXPECTATIONS

26. Administrative Requirements
Bidders unable to meet these standard requirements will not qualify:
Adhere to policies
File Maintenance/Record Keeping
Confidentiality and Security
Source Documents
Records Retention
Report Data – all data must be reported in DWD authorized data system (ASSET) and in addition to ASSET, Employ Milwaukee also utilizes a data collection system Efforts to Outcomes (ETO). Both system are required.
Participate in monitoring

27. Administrative Requirements Cont’d
Sub-recipient Quality Assurance Process
Employ Milwaukee’s Monitoring Plan Strategy
Respond to Employ Milwaukee’s request for reports and/or data
Financials
Provide Employ Milwaukee personnel access
Ensure adequacy of agency fiscal systems to generate needed budgets and expenditure reports
Transparency
Accessibility and Equal Opportunity

28. INSTRUCTIONS FOR SUBMITTING A PROPOSAL

29. Submitting Proposal (s)
Must be typed, single spaced, 12 font, one sided only, and submitted on 8 ½ x 11 inch paper
Total narrative is 25 pages maximum, excluding attachments, budget, and other required forms.
One (1) complete original with original signatures and four (4) exact copies must be submitted as required.

30. Submitting Proposal (s) Cont’d
Proposals must be addressed, externally labeled, and submitted according to the instructions and by response deadline. NO faxed or ed proposals will be accepted.
Proposal Cover Sheet must be completed identifying a primary contact person.
There should be an executive summary
Proposer should review/follow response checklist
Do not include letters of support or letters of commitment (just MOUs)

31. Narrative Expectations
Read each section carefully
Provide specifics; Cite examples
Clearly illustrate knowledge and experience by providing data in support of narrative responses
Be clear about community collaborations and partnerships (include MOUs where necessary)
Make sure the proposal includes innovation and evidence-informed practices for providing program services
Make sure the proposal provides additional hours of services, including evening and weekend options.

32. FISCAL FORMS & REQUIREMENTS

33. Budget Narrative

34. Budget Staff Wage Detail

35. Budget Narrative Cont’d
12 Month Budget
The amount proposed is not necessarily the amount awarded
Form is in Excel – it is adjustable and line items are not “set in stone”.
Due with proposal
Remember- Food is not allowable
Conferences not directly required by WIOA will need pre-approval
Provide a copy of updated certificates of liability

36. Budget Narrative Cont’d
Applicants must have:
The ability to track, account for, and report on all funds from award separately from all other funding sources
Ability to provide proper documentation of funds received and expensed (i.e. General Ledger)
The necessary organization, experience, accounting and operational controls in place (i.e. file systems, on staff accountants and/or equivalent, written policies and procedures)
Ability to have all personnel whose activities are to be charged to the award maintain timesheets/logs to document hours worked for activities related to this award and non-award related activities

37. Fiscal Policies and Procedures
Agency will be expected to be able to provide written documentation of its procedures and provide proof that those procedures are being followed as written.
Agency is expected to report on an accrual basis
Agency is expected to have an acceptable allocation method to expense rent, utilities, or other overhead costs such as supplies
Indirect Costs
2CFR
FNICRA or 10% Deminimis
Include a copy of your indirect cost rate determination letter, if applicable
Unallowable Cost
Please know what they are!
2 CFR 230

38. Fiscal Policies and Procedures Cont’d
Agency is expected to be able to provide adequate supporting documentation in order to verify the relationship of transactions to the funding source
Uniform Guidance 2 CFR 200
Employ Milwaukee administers the payroll for all subsidized employment
Agencies will NOT include wages for youth to their budgets
Non-federal entities that expend $750,000 or more in federal funds (from all sources including pass-through sub awards) in the organization’s fiscal year (12-month turnaround reporting period) shall have a single organization-wide audit conducted in accordance with the 2 CFR 200 Subpart F.

39. THANK YOU FOR YOUR TIME rfp@employmilwaukee.org
QUESTIONS beyond the timeline details should be ed to: