1. CELCAT
Software Presentation at
ITS User Group Windhoek, Namibia

2. CELCAT Delivering class leading software solutions worldwide

3. CELCAT Strategic goals met by using CELCAT software
Simplified timetabling process
Clash free timetables
Effective utilisation of resources
Timetable distribution
Utilisation reporting
Links to and calendar applications
Links to existing software systems

4. CELCAT Case study extracts
I installed a copy of Timetabler for a colleague at a remote campus, spent about 30 minutes orientating her, and left her to get on with it.
Despite feeling intimidated at first, she was suitably impressed with the program. What was most valuable to her was that the program functioned in the same way that she typically reasoned when setting up the timetable - but it made her task much easier. What was also nice was that each time she asked: “Can it also...”, I could answer: “yes, it can...” .

5. CELCAT Case study extracts
It is difficult to put a figure against the savings that can be made by effective timetabling as each organisation varies in many ways. What is clear in these challenging times of reduced funding is that timetabling is a powerful tool that used effectively can have a significant influence on institution finances. So often, unfortunately, it appears to be overlooked.

6. Timetabler architecture

7. Timetable publishing and distribution
Staff
Students
Timetable publishing and distribution
Academic staff, students and conferencing
Academic staff and MIS team
Timetable construction, Department heads and administrators
Timetable construction and resource management
College SMT,
part time staff,
funding returns
College senior management team

8. Pricing Based on FTE students Annual fee
1-3
Pricing
Based on FTE students
Annual fee
A modular solution – Pay for what you use!
Training, consultancy and bespoke work.
By Quotation.

9. Account Management Comprehensive customer care Account manager visits
2-3
Account Management
Comprehensive customer care
Account manager visits
Technical support – Telephone/ ticketed support via portal or
User groups
Annual Site Licence day/ Seminars

10. Why Choose CELCAT? Modular Solution Functional Flexible/ Scalable
3-3
Why Choose CELCAT?
Modular Solution
Functional
Flexible/ Scalable
SQL based – easy to integrate
Cost effective
Market leading scheduling software

11. User friendly interface 7 resource types Advisors and wizards
1-2
What?
User friendly interface
7 resource types
Advisors and wizards
Usage charts
Compatibilities – drag and drop
Clash checking

12. Timetabler modules Core modules Timetabler Windows Client
2-2
Timetabler modules
Core modules
Timetabler Windows Client
Timetabler Administrator
Optional Modules
Timetabler Live

13. Integrated with Timetabler Registers created automatically
1-4
What?
Integrated with Timetabler
Registers created automatically
Multiple and interchangeable marking media
Single administration tool
Standard suite of reports

14. 2-4
How?

15. CELCAT Attendance modules
3-4
CELCAT Attendance modules
Core module
Attendance Windows client
Optional modules
Attendance Web Client
Off Line Attendance (OLA)
Mobile Web Attendance

16. CELCAT Attendance reporting
4-4
CELCAT Attendance reporting
Standard attendance
By Department, Staff, Students, Groups, Rooms, Equipment and Teams
Student activities
Week by week analysis
Register
Register status
Overdue registers
Added/Removed/Withdrawn students

17. Off Line Attendance registers
1-2
Off Line Attendance registers
Generic; any data collector can be used
Anomalies can be analysed before ‘transformation’
No incomplete registers
Holding database means you chose when to commit marks
Marking service allows ‘late’ attendance marking

18. 1-1

19. Mobile Web Attendance Marking
2-2
Mobile Web Attendance Marking
What?
Mark registers on smart phones or tablets
Web application
All data is live
Support for majority of platforms

20. Web based application for ad-hoc requests
1-2
What?
Web based application for ad-hoc requests
Search, request and book functionality
Displays request status
Booking detail carried into event.

21. 2-2

22. Publish timetables to intranet or internet
1-2
What?
Publish timetables to intranet or internet
Run manually or as a configurable service
Timetables produced in HTML and/or PDF
Print friendly timetables produced
Embedded hyperlinks

23. 2-2
Web Publisher working
PDF Grid view
HTML List view

24. Personalised timetables in client calendars
1-3
What?
Personalised timetables in client calendars
Publishes event data in iCal format
Timetable changes updated by the feed
View timetables on mobile devices

25. Uses a normalised data mart to isolate activity
2-3
How?
Uses a normalised data mart to isolate activity
Users subscribe to the feed
Links multiple Timetabler databases

26. iCalendar feed working
3-3
iCalendar feed working

27. Links to existing HR and payroll software
1-4
What?
Web based application
Links to existing HR and payroll software
Uses teaching activity on the timetable
Staff submit their own claims
Full audit trail

28. Pay rate data from HR system Stored in Timetabler
2-4
How?
Pay rate data from HR system
Stored in Timetabler
Staff activity categories linked to events
Pay rate / Cost code

29. 3-4

30. Integrates with existing software systems
4-4
Why?
Integrates with existing software systems
Paperless system with audit trail
Reduces paperwork and administration
Bogus claims identified & resolved
Enforces the accuracy of the timetable

31. New browser based application Developed using qooxdoo
1-2
What?
New browser based application
Developed using qooxdoo
Supports single sign on and book marking
Includes Windows Client and Administrator Functionality

32. 2-2
How?

33. Automated scheduling using clever algorithms
1-5
What?
Automated scheduling using clever algorithms
Integrated with Timetabler Client
User can configure rules and constraints
May use group policy
170 different constraints
Run ‘what if’ scenarios

34. Automation concepts Option 1
2-5
Automation concepts
Option 1
Maintain similarity to ‘good’ baseline Timetable
Only check for, or fix problems – Clashes, inappropriate room types or occupancy levels
Relax Timings - adjacent slots or days or event sequence maintained
Flexible Timings – preferred or unsuitable times
Relax Rooming – Similar rooms, in size, layout, capacity, site, dept, & fixtures
Flexible Rooming – requirements, in size, layout, capacity, site, dept, & fixtures

35. Automation Concepts Option 2 Define a ‘Course plan’
3-5
Automation Concepts
Option 2
Define a ‘Course plan’
Course Planner Wizard– Take a Course (composed of core, elective modules & Groups) and assist in the generation of Event Templates
Option 1, 2 or a Combination of the two!
Schedules around room booking or immovable events – preferred or unsuitable times
Allows users of the manual system and users of the Automated system to collaborate on the same database– Similar rooms, in size, layout, capacity, site, dept, & fixtures

36. Automated scheduling of exams Data imported via CSV file
4-5
Exam scheduling
What?
Automated scheduling of exams
Data imported via CSV file
User defines exam sessions
Minimum data is Exam, student and enrolment
Schedule can be adjusted maually

37. 5-5

38. Industry standard styling and security
1-3
What?
Web based application
Industry standard styling and security
May integrate with your intranet using iframes.
Multiple calendar views
Administration tool

39. 2-3

40. 3-3

41. CELCAT Notification service
1-1
CELCAT Notification service
What?
Tool for notifying staff, students, supervisors and tutors of important event changes and register activity.
How?
Notification service comprises a configuration tool and service.

42. CELCAT Notification service
1-1
CELCAT Notification service
What?
Notifications sent via and / or SMS

43. CELCAT Timetabler Auto Calendar
1-2
CELCAT Timetabler Auto Calendar
What?
Produce personalised timetables using Microsoft Exchange
Monitors timetable changes and updates calendars.

44. CELCAT Timetabler Auto Calendar
2-2
CELCAT Timetabler Auto Calendar

45. OLAP Online Analytical Processing database
1-5
What?
OLAP Online Analytical Processing database
Restructured copy of Timetabler data denormalised
Stale data that is refreshed by schedule.

46. 2-5
How?

47. Makes reporting simple and quick
3-5
Why?
Makes reporting simple and quick
Report across multiple databases and data sources
Relieves stress of running queries on live database.

48. 4-5

49. 5-5