1. Riding the Wave of Innovation Cash / Bank Reconciliation
John Green
Chief Software Architect

2. What Can I Do With BRS/Cash Recon?
Reconcile electronic bank statement
Reconcile Cash
Mark checks as cleared from statement and/or cash
Verify non-check transactions
Deposits
Miscellaneous transactions
Create journal entries from statement

3. Prerequisites Data file from bank Verify menus set up in alio
Explanation of file layout and codes used
Verify menus set up in alio
BRS Master Files
Bank Account Master
Bank File Layout
Transaction Types

4. Bank Data File Fixed-width or delimited File layout
Location of data in each row
Transaction type values used by bank
Credit Memo
Deposit
Preauthorized Credit
Regular Check
Date formatting used by bank
MMDDYYYY
YYYYMMDD
MMDDYY
YYMMDD
Debit Memo
Interest
Preauthorized Debit
MM/DD/YYYY
YYYY/MM/DD
MM/DD/YY

5. Verify alio Menus

6. Bank Account Master Associate bank account with alio bank(s)
Define file attributes
Associate bank account with alio bank(s)
Used with check reconciliation
Define file attributes
Date formatting
Delimiters, if any

7. Bank Account Master Bank Account No, Bank Routing No, Description
And Comments
Bank Account No
Bank account number
Bank Routing No
Bank routing (ABA) number
Description
Description of the bank account
Comments
Up to 2000 characters worth of comments

8. Bank Account Master Non-Check Ref. No, Date Format & Decimal in File
Used to exclude non-check transactions that appear in the check value field
Date Format
Date format found in data file being imported
Decimal in File
If left unchecked the right two digits are used for the cents of a transaction amount

9. Bank Account Master File Type, Delimited File Options and Delimiter
Fixed Width or Delimited
Delimited File Options
String values
Double Quote “”
Single Quote ‘’
No Quote
Delimiter
Valid delimiters , | : ; ? $ .

10. Bank Account Master
Bank No and System (Where the transactions took place)
File Type
Fixed Width or Delimited
Delimited File Options
String values
Double Quote “”
Single Quote ‘’
No Quote
Delimiter
Valid delimiters , | : ; ? $ .

11. Transaction Types Bank ID, Trans Type and Description
Need to Identify the different codes in the import file then alio can assign the correct account to each line as a transaction
Specify account numbers used when creating journal entries Crosswalk between bank file and alio
CM – Credit Memo
DM – Debit Memo
DEP – Deposit
ER – Interest
PRCR – Pre-authorized Credit
PRDB – Pre-authorized Debit
CHECK – Regular Check
ADJ – Adjustment
Undefined – Transaction types with no alio equivalent

12. Transaction Types External Value, Credit Account No & Debit Account No
Enter the value for the transaction type that is contained in the bank file
Credit Account No/Debit Account No
Enter the account numbers you would like used when creating a journal entry for this transaction type

13. Bank File Layout Specify the sequence of the data in the file
Assign credit/debit/check multipliers
Specify the sequence of the data in the file
Only indicate the fields that you want to import
Bank files often include data not required by alio
Assign credit/debit/check multipliers
Depends on how amounts are listed in file
Used to indicate positive and negative effects on account balance

14. Bank File Layout Bank ID, Field Name and Field No. Bank ID
Select the appropriate bank account that you defined in the Bank Account Master
Field Name
Select the type of data listed in the data file
Field No
Used with delimited files
Indicates the column where the data resides
Only list columns that you want to import

15. Bank File Layout Beg Position, Length and Multipliers Beg Pos
Used with fixed-width files
Indicates the starting position of the data
Length
Indicates the length of the data
Multipliers
Credit/Debit/Check
-1 Inverts sign of transaction
0 Amount becomes zero
1 Keeps sign of transaction

16. Bank File Layout
Note: If the check number in your bank file is not eight digits use the example below to add an entry to your file layout
Check Number Line
Create new line with Reference No Field Name in the same position as the check number
Check Number Line
Add 1 to Beg Pos field

17. Reconciling Bank Statements
Import Bank File
Clear Checks
Reconcile Additional Transactions
Create Journal Entries
Reconcile Balance

18. Import Bank File

19. Import Bank File
Bank ID as defined in the Bank Account Master & Statement No
Account Year
Specify the fiscal year being processed
Begin Date/End Date
Indicate the date range of the transactions in the data file
Description
Enter a description for the data file being processed

20. Import Bank File Account Year, Begin Date/End Date & Description
Specify the fiscal year being processed
Begin Date/End Date
Indicate the date range of the transactions in the data file
Description
Enter a description for the data file being processed

21. Import Bank File Beginning/Ending Balance, Comments and
Delete Existing Statement
Beginning/Ending Balance
Enter the beginning and ending balances for this bank statement
Comments
Comments may be entered for this bank statement
Delete Existing Statement
Check when re-importing a data file

22. Clear Checks Items to Report Reporting Option Statement No
Cleared Only
Report Only
Un-cleared Only
View checks imported and verify accuracy
Cleared and Un-cleared
Report and Update
Statement No
Mark checks as cleared with dates from file
Indicate the desired bank statement

23. Clear Checks

24. Reconcile Outstanding Items
Manual Clear and Journal
Manual Clear
Check
Receipt
AR Invoice
Journal
Outstanding
Select to include in a journal entry

25. Create Journal Entries
In current Bank Statement, select Journal checkbox for each journal entry & click batch button

26. Create Journal Entries
Batch Master

27. Create Journal Entries
Create Journal Record

28. Post Journal Entries

29. Post Journal Entries
Verify Journal Entries and Post

30. Bank Statement Report Statement No, Sort Option, Cutoff Date and
Deposit in Transit
Statement No
Select the desired bank statement
Sort Option
Reference No.
Transaction Type
Processed Flag
Cutoff Date
Include all transactions with this date or prior
Leave blank to include all transactions
Deposit in Transit
Enter the amount in transit to the bank
Subtracted from the difference between ending and reconciled balances on the last page

31. Bank Statement Report

32. Bank Statement Report

33. Manual Adjustment Sometimes totals don’t work
Create an entry in Bank Statement program
Sometimes totals don’t work
Bank file incorrect
Keying error at bank
Transaction took longer to post
Create an entry in Bank Statement program

34. Archive Bank Statement

35. Check Reconciliation Fix a check that was cleared by accident
Some banks don’t provide a file
Manually mark as cleared
See outstanding checks

36. Flag Accounts Payable Checks Paid
Check Key and Date Paid
Check Key
Enter the check number including the bank number
Date Paid
Adjust or remove the date if cleared accidentally

37. Flag Paid Items Bank No Select Checks Date Paid Flag As Paid Process
Select the alio bank from the list of values
Select Checks
Press to load all un-cleared checks
Date Paid
All selected checks will be marked as paid with this date
Flag As Paid
Check the boxes for the checks that you would like to mark as cleared
Process
Press to mark the flagged checks as paid

38. Outstanding Check List
Check Date Cutoff
Date Paid
Bank No 1
Check Date Cutoff
Checks written on this date or prior are included
Date Paid
Leave Blank
Bank No 1
Indicate a specified bank, otherwise enter “All” to see all banks

39. Cash Reconciliation

40. Cash Recon
Go in entry mode and enter account and ending balance for month prior to start so you have a new starting cash balance .
This is a good time to mark payments you do not want to see.
Checks and credits show on left ( checks section)
Deposits and debits show on right ( deposit section)
All checks and transactions for accounts show
you bring up the account and press load and information will display
each transaction marked will be cleared with an end date of the statement
the archive locks the period that is being processed
this button can be restricted by user
the report button will show a report of

41. Cash Recon Report

42. Additional Training
If you are interested in other alio WebEx group training sessions, you can view a list of sessions currently available at,
If you prefer one-on-one training, please contact your alio support provider directly for cost and scheduling information.  If you have any questions or concerns, please contact alio support at or by direct to

43. Thank you for Attending!
Discussion
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