1. Isobel Stark & Jayne Tweedle University of Southampton eprints@soton
Isobel Stark & Jayne Tweedle University of Southampton 1

2. The Southampton Process
Author submits to Journal
Journal accepts author
Author fills in APC form
Library processes form
Faculty approves APC spend
Library raise invoice no.
Author gives invoice no. to publisher
Publisher invoices Library
Library pays, article made OA

3. The Southampton Process
We aim to be:
The ‘expert’ on whether the APC request meets funder requirements
the intermediary between the academic and the internal finance system
RCUK budget is divided between faculties reflecting proportion of RCUK grant money, faculties have a veto on whether their money can be spent on an APC. Some may prefer to boost ERCs, some may prefer to boost visibility of high-impact established researchers

4. Academics’ Crunch Points
It’s all too much: decision inertia
It’s not me, it’s you: the contract
There’s three in this relationship: third-parties
Needing space: inappropriate chasing
A word in your ear: Corridor Gossip

5. Where do I start!
Photo credit: CC-BY 5

6. Where do I start
Many academics bury their head in the sand, overwhelmed by information
Publisher websites are not always clear
Our own website is not very visible
If a researcher isn’t engaged with OA they won’t know about us
If they don’t need to know when first told in research group meeting/staff indication/etc, they won’t remember
Resistance: is it is a good use of researcher’s time

7. The Contract
Photo credit: CC-BY-SA 7

8. The Contract
Contract is between author & publisher, we can’t always get into help
Licences: the author must choose the licence as it is a legal contract but there is much confusion and ignorance in the academic community about what the licences mean and who can agree to them
Different publisher workflows and not always marked on correspondence exactly what an author need to do next, esp. re credit cards or invoices

9. Third Parties
Photo credit: CC-BY-NC 9

10. Third Parties E.g. Rights Link & Dartmouth Journal Services
Authors can be confused by s from parties other than the publisher, some ignore completely or pass straight onto us
Instructions can be unclear and failure to resolve this can threaten publication
Added worry as unsure if messages are being passed back to journal editorial team

11. The Chase
Photo credit: CC-BY-NC 11

12. The Chase
Some publishers routinely chase before the invoice date despite our record of always paying invoices on their due date
Some publishers routinely chase after the invoice date even when invoice has been paid (problems with their systems?)
s are sent to authors which panics them and is bad for our reputation
Large amount of time wasted is soothing ruffled feathers

13. Corridor Gossip
Photo credit: CC-BY-ND 13

14. Corridor Gossip Exchange id incomplete or inaccurate information
Academics frequently don’t realise the complexities of the different criteria which apply to different funding streams. Library can be seen as an obstacle rather than a helpmate when we can’t do what they indidivually want, we are the ‘bad boy’ for not letting them do what their colleague two doors down did
Sometimes we don’t help ourselves! We used the Wiley credit account money for non-RCUK/non-COAF papers. Spread like wildfire and we were inundated with more requests than we could fulfil.

15. Questions?
Photo credit: CC-BY-NC-SA 15