1. School Census Autumn 2017 Overview for SIMS 7
Version 1.00
School Census Autumn 2017 Overview for SIMS 7

2. School Census Autumn 2017 Newsfeed
SIMS Newsfeed - School Census Autumn 2017

3. Childcare
Extended funded hours

4. Extended funded hours Introduction
General rules
Parents must be working and each earning at least £120 a week (on average) and not more than £100,000 a year
Parents must not be fostering the child
Child must not be living away from home for 6 months or more
Child must not be looked after by a local authority, unless it is short term respite care

5. Extended funded hours Introduction
General rules
Child must be 3 or 4 years old at the notional beginning of the term when they claim
DfE notional Autumn Term 2017: 01/04/2017 to 31/08/2017 (inclusive)
DfE notional Spring Term 2018: 01/09/2017 to 31/12/2017 (inclusive)
DfE notional Summer Term 2018: 01/01/2018 to 31/03/2018 (inclusive)

6. Extended funded hours Introduction
Irrelevant
Tax credits
Universal Credit
Childcare vouchers
Childcare salary sacrifice schemes
Childcare grants
Childcare bursaries

7. Extended Funded hours Life cycle for schools
1. Offer places
The school must decide if they are going to offer places on the government’s 30 hour free childcare scheme
It is possible for a school to offer the “universal” 15 hours places, but not to offer the “extended” 30 hours places
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
6. Withdraw places

8. Extended funded hours Life cycle for schools
1. Offer places
Ask parents to apply for places at the school via provision of
30 hours code (5000xxxxxxx)
parent’s National Insurance Number
child’s data of birth
Three helpful URLs
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
6. Withdraw places

9. 30 Hours Childcare Life cycle for schools
30 Hours Childcare Life cycle for schools
1. Offer places
Ask parents to apply for places at the school via provision of
30 hours code (5000xxxxxxx)
parent’s National Insurance Number
child’s data of birth
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
GOV UK pages that takes parents through the government schemes that are available
6. Withdraw places

10. 30 Hours Childcare Life cycle for schools
1. Offer places
Ask parents to apply for places at the school via provision of
30 hours code (5000xxxxxxx)
parent’s National Insurance Number
child’s data of birth
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
6. Withdraw places
GOV UK pages that takes parents through the amounts of costs that will be met by the govenment

11. 30 Hours Childcare Life cycle for schools
1. Offer places
Ask parents to apply for places at the school via provision of
30 hours code (5000xxxxxxx)
parent’s National Insurance Number
child’s data of birth
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
6. Withdraw places
GOV UK pages that provide LAs with templates of forms and letters for keeping interested parties informed

12. 30 Hours Childcare Life cycle for schools
1. Offer places
Ask parents to apply for places at the school via provision of
30 hours code (5000xxxxxxx)
parent’s National Insurance Number
child’s data of birth
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
6. Withdraw places

13. 30 Hours Childcare Life cycle for schools
1. Offer places
Ask parents to apply for places at the school via provision of
30 hours code (5000xxxxxxx)
parent’s National Insurance Number
child’s data of birth
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
6. Withdraw places

14. 30 Hours Childcare Life cycle for schools
1. Offer places
Ask parents to apply for places at the school via provision of
30 hours code (5000xxxxxxx)
parent’s National Insurance Number
child’s data of birth
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
6. Withdraw places

15. 30 Hours Childcare Life cycle for schools
1. Offer places
Ask parents to apply for places at the school via provision of
30 hours code (5000xxxxxxx)
parent’s National Insurance Number
child’s data of birth
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
6. Withdraw places

16. Extended funded hours Life cycle for schools
1. Offer places
The DfE has provided model agreement information for this type of consent from parent or partner
A helpful URL
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
6. Withdraw places

17. 30 Hours Childcare Life cycle for schools
30 Hours Childcare Life cycle for schools
1. Offer places
The DfE has provided model agreement information for this type of consent from parent or partner
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
GOV UK pages that provide Schools with templates of forms and letters for obtaining permission to pass parent information to their LA
6. Withdraw places

18. Extended funded hours Life cycle for schools
1. Offer places
The code must be validated with the LA via direct contact, e.g. telephone, or via the LAs on line portal
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
6. Withdraw places

19. Extended funded hours Life cycle for schools
1. Offer places
Contact the parent to
confirm that LA has confirmed that their code has been found to be validate
agree the details for the child to join the school
A helpful URL
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
6. Withdraw places

20. 30 Hours Childcare Life cycle for schools
1. Offer places
Contact the parent to
confirm that LA has confirmed that their code has been found to be validate
agree the details for the child to join the school
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
This and similar excerpts from GOV UK pages indicates a worry for schools who might want to allow parents to pay for extra quality and access
6. Withdraw places

21. Extended funded hours Life cycle for schools
1. Offer places
Carry on providing the place at the school until the LA informs the school that the eligibility has ended and when the grace period will end
A parent may let the school know when the eligibility will end, but the school should not withdraw the place until this is conveyed by the LA
A helpful URL
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
6. Withdraw places

22. 30 Hours Childcare Life cycle for schools
1. Offer places
Carry on providing the place at the school until the LA informs the school that the eligibility has ended and when the grace period will end
A parent may let the school know when the eligibility will end, but the school should not withdraw the place until this is conveyed by the LA
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
6. Withdraw places
GOV UK pages that provide LAs with templates of forms and letters for keeping interested parties informed

23. 30 Hours Childcare Life cycle for schools
1. Offer places
Carry on providing the place at the school until the LA informs the school that the eligibility has ended and when the grace period will end
A parent may let the school know when the eligibility will end, but the school should not withdraw the place until this is conveyed by the LA
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
6. Withdraw places

24. 30 Hours Childcare Life cycle for schools
1. Offer places
Carry on providing the place at the school until the LA informs the school that the eligibility has ended and when the grace period will end
A parent may let the school know when the eligibility will end, but the school should not withdraw the place until this is conveyed by the LA
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
6. Withdraw places

25. 30 Hours Childcare Notional 38 weeks per year
Although the DfE refers to the entitlement in terms of 15 hours “normal” & 15 hours extended per week, they would be more accurate to refer to 570 & 570 hours per year
Most cases schools will provide 38 weeks of childcare, in which case 570 & 570 hours per year translates to 15 & 15 hours per week

26. 30 Hours Childcare Notional 38 weeks per year
However, schools are allowed to split the hours over a different numbers of weeks. For example, if a school actually provided 40 weeks of childcare per year, the actual hours per week would be & 14.25
In such cases it is important to report the number of hours in School Census as that for a notional 38 weeks per year, i.e. the actual & hours for the actual 40 weeks would be reported as notional 15 & 15 hours for the notional 38 weeks per year

27. 30 Hours Childcare Notional 38 weeks per year
My working out to convert from 40 weeks per year to a notional 38 weeks per year
14.25 hour per week for 40 weeks
is equivalent to
(14.25/40) hours per week for 1 week
((14.25/40) X 38) hours per week for 38 weeks
15 hours per week for 38 weeks

28. Childcare
Disability Access Fund

29. Disability Access Fund (DAF) Background
Funding
Paid by the LA to the school at a fixed annual rate of £615 per eligible child
Where more than one setting is involved the parent nominates which setting will be paid the DAF

30. Disability Access Fund (DAF) Background
Rules
Child must be aged 3 or 4 on the 31/08/2017
Child must be receiving the free entitlement to childcare
Child must be receiving the DLA (Disability Living Allowance)
Parent must declare to the LA that their child is in receipt of DLA
Where there is more than one setting involved the parent must declare to the LA which setting DAF should be paid to

31. Disability Access Fund (DAF) Likely procedure for schools
Schools can speak to parents of nursery aged children to find out if they are in receipt of DLA (Disability Living Allowance) and therefore likely to be eligible for the DAF (Disability Access Fund)
1. Identify children

32. Disability Access Fund (DAF) Likely procedure for schools
Schools can ask the relevant parents to fill in a declaration form to collect the necessary information for receipt of DAF
Many LAs will provide such a declaration form to collect this information from parents as well as other early years information.
Such a declaration is likely to be based on the DfE guide
1. Identify children
2. Parent declaration

33. 30 Hours Childcare Life cycle for schools
1. Offer places
Carry on providing the place at the school until the LA informs the school that the eligibility has ended and when the grace period will end
A parent may let the school know when the eligibility will end, but the school should not withdraw the place until this is conveyed by the LA
2. Seek applicants
3. Obtain consent
4. Validate codes
5. Confirm places
6. Withdraw places

34. Disability Access Fund (DAF) Likely procedure for schools
In many cases it will be very helpful, or even essential, to obtaining a copy of the DLA award letter from the parent
1. Identify children
2. Parent declaration
3. DLA award letter

35. Disability Access Fund (DAF) Likely procedure for schools
Many LAs will want the copy of the award letter and the declaration form to be sent to them
The importance and sensitivity of the information should be taken into account when making this available to LAs
1. Identify children
2. Parent declaration
3. DLA award letter
4. Contact LA

36. Disability Access Fund (DAF) Likely procedure for schools
Many LAs will provide confirmation in advance of the funding being provided
1. Identify children
2. Parent declaration
3. DLA award letter
4. Contact LA
5. LA Confirmation

37. Childcare
Update Early Years

38. Childcare Update Early Years
*1 Age at 31/08/2017
Cohort for table
Born between 01/09/2012 and 31/08/2013 (inclusive)
For nursery schools (phase = ‘NS’) - all year groups
For all schools excluding nurseries (phase ≠ ‘NS’) - pupil national curriculum year groups E1, E2, N1 and N2 only
Born between 01/09/2013 and 31/12/2015 (inclusive)  - all relevant schools and year groups
Tools | Statutory Returns Tools | Update Early Years

39. Childcare Update Early Years
*1 Age at 31/08/2017
Hours at Setting and (normal) Funded Hours
Nursery Schools: Required for all 2, 3 and 4 year olds *1 (i.e. children born between 01/09/2012 and 31/08/2015 inclusive)
Tools | Statutory Returns Tools | Update Early Years

40. Childcare Update Early Years
*1 Age at 31/08/2017
Hours at Setting and (normal) Funded Hours
Non Nursery Schools: Required for all 2, 3 and 4 year olds *1 (i.e. children born between 01/09/2012 and 31/08/2015 inclusive) taught in years E1, E2, N1 or N2
Tools | Statutory Returns Tools | Update Early Years

41. Childcare Update Early Years
*1 Age at 31/08/2017
Disability Access Fund indicator
Nursery Schools: Required for all 3 and 4 year olds *1 (i.e. children born between 01/09/2012 and 31/08/2014) - New item
Tools | Statutory Returns Tools | Update Early Years

42. Childcare Update Early Years
*1 Age at 31/08/2017
Disability Access Fund indicator
Non Nursery Schools: Required for all 3 and 4 year olds *1 taught in years E1, E2, N1 or N2 - New item
Tools | Statutory Returns Tools | Update Early Years

43. Childcare Update Early Years
Disability Access Fund indicator
A reminder the Disability Access Fund, 30 Hour code and Extended Funded Hours are NOT collected for pupils aged 2
Tools | Statutory Returns Tools | Update Early Years

44. Childcare Update Early Years
*1 Age at 31/08/2017
30 Hours Code and Extended Funded Hours
Nursery Schools: Required for all 3 and 4 year olds *1 who have a 30 Hours Code - New item
Tools | Statutory Returns Tools | Update Early Years

45. Childcare Update Early Years
*1 Age at 31/08/2017
30 Hours Code and Extended Funded Hours
Non Nursery Schools: Required for all 3 and 4 year olds *1 taught in years E1, E2, N1 or N2 who have a 30 Hours Code - New items
Tools | Statutory Returns Tools | Update Early Years

46. Childcare Update Early Years
30 Hours Code and Extended Funded Hours
A reminder that 30 Hour code and Extended Funded Hours are NOT collected for pupils aged 2
Tools | Statutory Returns Tools | Update Early Years

47. Childcare Update Early Years
Accuracy of hours
Hours can be entered to an accuracy of two decimal places
Decimal of an hour used rather than minutes
Tools | Statutory Returns Tools | Update Early Years

48. Childcare Update Early Years
Calculation of hours at setting
The Early Years Provision Setup restriction to half hours has been removed
Individual minutes can be entered to enable calculation to 2 decimal places
Tools | Setup | Attendance Setup | Early Years Provisions Setup

49. Special Educational Needs
Provisions

50. Special Educational Needs Provisions
SEN Unit Indicator
Now collected for all three School Census terms
Provisions panel of Focus | Pupil | Special Educational Needs

51. Special Educational Needs Provisions
Resource Provision Indicator
Now collected for all School Census terms
Provisions panel of Focus | Pupil | Special Educational Needs

52. Post-16
Non-funded learning

53. Post 16 Non-funded learning Non-funded post-16 learning aims
Most retakes for the sixth form aren’t funded, but those forced by lack of prior attainment in maths or English are funded
This means that schools have had to remember not to use the retake flag for retakes forced by lack of prior attainment in maths or English
To avoid confusion, we have now renamed the flag from “Retake” to “Non Funded”

54. Tools | Academic Management | Course Manager | Maintain Course
Post 16
Non-funded learning
Non-funded post-16 learning aims
Maintain Course
Tools | Academic Management | Course Manager | Maintain Course

55. Focus | Student | Courses
Post 16
Non-funded learning
Non-funded post 16 learning aims
Student Courses
Focus | Student | Courses

56. Post-16
Prior Attainment

57. Post-16 Prior Attainment
Concerns
The ESFA (previously the EFA) can withhold all funding for a post-16 student where the school has not adhered to all the rules regarding prior attainment at GCSE in Maths and English as reported in School Census Autumn for that student.
Reformed GCSE (9 to 1) grades can exist alongside the previous GCSE grades
9 to 4 or A* to C are acceptable grades
3 or D will normally mean staying with GCSE

58. Post-16 Prior Attainment
Populate from exams has been modified to take account of the new 9 to 1 grades
Tools | Statutory Returns Tools | Update Prior Attainment

59. Post-16 Prior Attainment
Entries for pupils involved last year is copied forward to this year, but will always be overwritten by exams data, if it exists. Existing manual entries will be preserved if no data is found for last year or exams.
Tools | Statutory Returns Tools | Update Prior Attainment

60. Post-16 Prior Attainment
Populate from exams now provides a message to indicate when it has completed

61. School Census Autumn 2017
SIMS 7 Application

62. School Census Autumn 2017 SIMS 7 Application
Dates for census
Census reference date: 05/10/2017
School Census Autumn 2017 census day
First Thursday in October
Routines | Statutory Returns | School Census

63. School Census Autumn 2017 SIMS 7 Application
Dates for census
Attendance collection: 17/04/ /07/2017 (inc)
Only pupils aged 4 to 15 on 31/08/2016
Notional DfE summer term 2017
Routines | Statutory Returns | School Census

64. School Census Autumn 2017 SIMS 7 Application
Dates for census
Exclusion collection: 01/01/ /04/2017 (inc)
Notional DfE spring term 2017
Routines | Statutory Returns | School Census

65. School Census Autumn 2017 SIMS 7 Application
Dates for census
FSM eligibility records: 19/05/ /10/2017 (inc)
Any record which includes at least one day of eligibility between the day after the summer 2017 census day and this autumn 2017 census day
Routines | Statutory Returns | School Census

66. School Census Autumn 2017 SIMS 7 Application
Dates for census
Post 16 Learning Aims: 01/08/ /10/2017 (inc)
School with sixth forms only
Notional DfE start of academic year 2016/17 to autumn term 2017 census day
Routines | Statutory Returns | School Census

67. School Census Autumn 2017 SIMS 7 Application
Pupils included in the census
All pupils on roll on census reference date
Only leavers with one or more of the following
attendance in the Summer Term 2017
exclusions in the Spring Term 2017
post-16 learning aims between the start of the 2016/17 academic year and the School Census Autumn 2017 census day (inclusive)

68. School Census Autumn 2017 SIMS 7 Application
Proficiency in English
Although Country of Birth and Nationality continue to be collected for the Autumn Census
Proficiency in English is not collected for the Autumn Census this year
Ethnic/Cultural pane in Focus | Pupil | Pupil Details

69. School Census Autumn 2017 SIMS 7 Application
Establishment URN (Unique Reference Number)
The URN will be collected for all Census terms for Autumn 2017 onward
It is 6 digit unique reference number for each establishment as held on the DfE’s EduBase system
Focus | School | School Details

70. School Census Autumn 2017 SIMS 7 Application
Early Years Detail Report

71. School Census Autumn 2017 SIMS 7 Application
Absentee Report
Report Criteria modified for Special Schools to take account of attendance now being collected termly

72. School Census Autumn 2017 SIMS 7 Application
Leavers Detail Report
Leavers are only included if there is Attendance, Exclusions or Learning Aims to report