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Beezr PM - TEAM
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5 fundamental Project Management tools to get your Beezr project started
Course Material
Please contact me for any open questions and comments!
– Christian Steinreiber

2. Goal and Agenda
Goal
Overview of the fundamental terms of project management
Agenda
What is a project and project management?
What are the 5 key PM tools to get a Beezr project started

3. (c) UAS bfi Vienna
What is a project?
Project Definition by IPMA (ICB 3.0) „A project is a time and cost constrained operation to realise a set of defined deliverables (the scope to fulfil the project‘s objectives) up to quality standards and requirements.“
Project Definition by PMI (PMBOK) „A project is a temporary endeavor undertaken to create a unique product, service, or result.“
ICB 3.0, p. 13; PMBOK, p. 3

4. Projects are used for relatively unique processes

5. Project Design influenced by several factors…
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Project Design influenced by several factors…
Project content
Customer/ project owner
Level of difficulty
Classification criteria
Degree of repetition
Involved organisation entities
cf. Patzak / Rattay, 2014, pp

6. …and can be structured in several ways
Project type: Construction
Project type: Event organization
Project Management
Engineering
Procurement, Finance & Insurance
Production of Components
Transport of Components
...
Construction and Installation
Implementation organisation, personnel
Commissioning
Pilot operations
Project Management
Planning
Preparation first announcement
First Marketing
Preparation final announcement
...
Preparation
Performance and follow-up

7. Tasks of Project Management
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Tasks of Project Management
Planning  the definition of what is aimed for
Organizing  bringing it to function
Leading  the goal-oriented guidance of others
Controlling  the tracing with regard to a successful project execution
Planning project definition, project strategy, planning the relationship with the stakeholders, identifying risks, planning of results, defining tasks, scheduling, QM, ressource and cost plan, finance plan
Organising, communicating and coordinating  defining roles, arranging duties, ensuring the communication flow, designing the communication within the project team and with the stakeholders, project marketing, designing a project culture
Leading selecting personnel, encouraging the acceptance of goals, formulating clear project objectives, encouraging the development of the team members, improving working conditions, decision making, dissolving the team after the end of the project
Controlling  gather information on the project progress and analyse it; integral controlling of quality, deadlines, resources, costs, financial resources; planning measures to control the project; detecting risks/chances; plan corrective measures
cf. Patzak / Rattay, 2014 pp

8. The 3 Key Elements of Project Management
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The 3 Key Elements of Project Management
The „magic“ triangle – integrated depiction:
Output & Quality of Output
The „magic“ triangle  to sum up: project planning refers to all 3 factors in a project!
This is an integral depiction because all 3 models of the „magic triangle“ (Burghardt, Gareis & Patzak/ Rattay) have been integrated in this depiction, which means that this is an integrated depiction
Input
(resources & costs)
Time
(duration & schedule)
cf. Patzak / Rattay, 2014, p. 219

9. Differences in the Management of Projects and Small Projects
There are a lot of PM methods available
Beezr projects only require a few PM tools because of
quite short project duration and no business risks involved
no project cost and ressource management required
The following slides present the 5 key PM tools for Beezr projects:
Project Assignment
Project Objectives Plan
Work Breakdown Structure
Project Milestone Plan
Project Organization Chart

10. PM Tool 1 – Project Assignment
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PM Tool 1 – Project Assignment
High level summary of the project design what is inside and outside of the project boundary
Often only rough estimations possible
Basis for detailed project design in the project start phase

11. Example: Beezr Project Assignment
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Example: Beezr Project Assignment

12. Example: Beezr Project Assignment
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Example: Beezr Project Assignment

13. PM Tool 2 - Project Objectives Plan
„Objective“: A desired future state which should be achieved by the project
Ensurance of holistic project view
Consideration of all closely coupled objectives
Priortization of the objectives, non-objectives
Operationalization of objectives to assure that reaching the objective can be measured at the project end

14. Example: Beezr Project Objectives Plan
PROJECT OBJECTIVES
Type of objective
Project objectives
1. Main objectives
2. Additional objectives

15. PM Tool 3 – Work Breakdown Structure (WBS)
Hierarchical depiction of the project scope
Systematic gathering of all required project tasks
Phase-oriented structure recommended
Segmentation of the scope into sub-units, so called work packages, which can be planned and controlled

16. Example: Beezr Work Breakdown Structure (WBS)
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Example: Beezr Work Breakdown Structure (WBS)

17. PM Tool 4 – Milestone Plan
6-9 milestones per project which show important events to be reached within the project
2 standard milestones
Project assigned
Project approved
Event-oriented definition of the milestones
Scheduling by assigning dates to milestones

18. Example: Project Milestone Plan
etc.

19. Tool 5 – Project Organization Chart
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Tool 5 – Project Organization Chart
Presentation of roles (and communication structures), not persons
A communication instrument
Symbolic project management
The chart is an artefact of the project culture
Boxes or bubbles, size of boxes, shadows behind boxes, ...
Quality standards: Date, version, responsible person
Adaption over time, as the project evolves

20. Example: Standard Project Organization Chart
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Example: Standard Project Organization Chart

21. Role: Project Sponsor (Lecturer)
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Role: Project Sponsor (Lecturer)

22. (c) UAS bfi Vienna
Role: Project Manager

23. Role: Project Team Member
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Role: Project Team Member

24. / Market Basket Virtual Student Collaboration Model
Beezr PM - TEAM
/ Market Basket Virtual Student Collaboration Model
Good luck with your Beezr project!
Please contact me for any open questions and comments!
– Christian Steinreiber