1. PE-course Project Organised Learning (POL) Mm 4: Project Management
Master of Science – Introductory Semester (E7 – Intro)
Lecturer: Lars Peter Jensen
Ass. teacher: Xiangyun Du

2. Project Management Schedule: 8.15 Role play
9.00 Lecture 1: About projects and management of people
9.30 Team exercise
10.15 Lecture 2: Management of time
10.45 Group exercise

3. About projects and management of people
Contents:
Defining a project
The project settings and goal
Code of conduct/team charter
Exercise: Team health assessment

4. Project What ? A unique task Have a lot of complex activities
Needs several people with different skills
Have a final goal/objective
Limited resources (time, money, people)
Have to deliver a result at a given time:
As a minimum a written report

5. Project goal and settings

6. Agree on the goal, or you won’t reach it!
OR GET ON A
DESERT WALK

7. Be aware of your differences
YOU ARE
STUPID !
WE DON’T KNOW

8. Project Management
Includes :
Management of people
Management of time

9. Team charter or code of conduct
Why ?
Create common expectations
Secure clear agreements
What?
Contract with supervisor
Group contracts:
Task strategies
Process strategies
It might be a good idea to make a kind of formal contract with the students to create …

10. Code of conduct (group contract) – A tool for managing people
Expectations and ambitions ?
Meetings – How often ? – What if somebody is late ?
Organizing meetings , chairman, referee, use of blackboard ?
Division of labor ?
What kind of response do you give within the group ?
To what extent will we socialize together, and when ?

11. Contract with supervisor
DRAFT Contract between project group XX and supervisor NN
What I am willing to do (if you want me to)
Help… Meet… Discuss…. Read….
What I prefer not to do
Meet…. Read….
What I expect of you
write a memo, send the memo, chair meetings etc.

12. Group contract – an example
It might be a good idea to make a kind of formal contract with the students to create …

13. Self and group exercise on assessment of
Team assessment
How ’well’ is your Team ?
Self and group exercise on assessment of
Team ”Health Profile”

14. Break
Adams trust building exercise

15. Management of time Contents: Introduction Activity diagram
How long time do we need for a given activity? - how to make a qualified guess
The Gantt chart
Project monitoring

19. Management of time Is management of (often unpredictable) change via
project planning and
project monitoring
Project planning – what is it?
50 % thinking ahead
25 % communication
25 % milestones

20. Project Planning - What does it consist of?
A model of the project, including all activities = tasks, that together constitute the complete project
How can the model be used?
To experiment with, without actually carrying out the timing and scheduling of activities of the project
As a yardstick against which to measure progress and monitor the project
As a basis for a regular review and update process, e.g. Plan the remaining part of the project

21. Planning in different levels
Top level:
Big tasks, few milestones – gives you overview
Activity level:
Where you are right now
Detailed activity plan with many smaller tasks
Deadlines
Daily level:
What are we going to do today

22. P1 Planning
1st Semester 2000 – P0 Project – Group – TETRA System

23. Design of Control Strategy Implement the Strategy
P1 Period
Planning
Motor selection
Battery selection
Design of Control Strategy
Weekly report
Simulation
Implement the Strategy
Module report
Supervisor meeting
Test
Practical Work
P1 Report No
Yes

24. Choose motor and supply Control Stategy Design implement the strategy
P1 Period
Time schedule
Choose motor and supply
Control Stategy Design
Programming
the controller and
implement the strategy
Practical Work and
Documentation
8th. Oct th. Oct 15th. Nov th.Dec

25. Control strategy design2X
Analysing controllers
Modelling the motor
Matlab simulation of motor
Matlab simulation of
Control system and motor
Choose
strategy
OK? No
Yes 3X 2X X 2X
TOTAL: 10X

26. How to find X ? What is X then ? We need 10 X
There is 6 members of the group
There are 15 half project day until finish of activity
What is X then ?
X = 15/10 [½project day] = 1½ [½project day] ?
X = (15/10)x6 [½man day] = 9 [½man day]

27. Analysing controllers 2X Modelling the motor 3X
Tasks
Week 43
Week 44
Week 45
Week 46 19
20/10 21
27/10 28
3/11 4 9
10/11 11 12
Analysing controllers X
Modelling the motor X
Matlab simulation of motor X
Choose control strategy X
Matlab simulation of control strategy and motor X

28. Analysing controllers 2X Modelling the motor 3X
Tasks
Week 43
Week 44
Week 45
Week 46 19
20/10 21
27/10 28
3/11 4 9
10/11 11 12
Analysing controllers X
Modelling the motor X
Matlab simulation of motor X
Choose control strategy X
Matlab simulation of control strategy and motor X

29. Analysing controllers 2X Modelling the motor 3X
Tasks
Week 43
Week 44
Week 45
Week 46 19
20/10 21
27/10 28
3/11 4 9
10/11 11 12
Analysing controllers X
Modelling the motor X
Matlab simulation of motor X
Choose control strategy X
Matlab simulation of control strategy and motor X

30. Analysing controllers 2X Modelling the motor 3X
Tasks
Week 43
Week 44
Week 45
Week 46 19
20/10 21
27/10 28
3/11 4 9
10/11 11 12
Analysing controllers X
Modelling the motor X
Matlab simulation of motor X
Choose control strategy X
Matlab simulation of control strategy and motor X

31. Analysing controllers 2X Modelling the motor 3X
Tasks
Week 43
Week 44
Week 45
Week 46 19
20/10 21
27/10 28
3/11 4 9
10/11 11 12
Analysing controllers X
Modelling the motor X
Matlab simulation of motor X
Choose control strategy X
Matlab simulation of control strategy and motor X

32. Analysing controllers 2X Modelling the motor 3X
Tasks
Week 43
Week 44
Week 45
Week 46 19
20/10 21
27/10 28
3/11 4 9
10/11 11 12
Analysing controllers X
Modelling the motor X
Matlab simulation of motor X
Choose control strategy X
Matlab simulation of control strategy and motor X

33. Gannt chart (Timescedule)

34. Project Monitoring Why has some activities taken to long time?
Can we compensate for the delay by working harder?
Is it possible to reorganize the work schedule
If we are to cut out some activities, which one?
What are the consequences of each of these choices?

35. Exercises in groups: Make a code of conduct for your group.
Review your top level plan.
Make a detailed plan at the activity level where you are right now, using post-it’s to make an activity diagram.
Plan how to monitor your time schedule.

36. Code of conduct – questions to ask
Task strategies
What is the purpose, process, and timing of meetings?
What does ’on time’ mean?
What is the priority of time?
What are the importance and priority of deadlines?
Is it more important to achieve time deadlines, or to delay for higher quality?
What do we do about missing commitments?
To what extent do roles and responsibilities need to be formalized and written?
Who needs to attend, when?
What is the role of the leader? Of team members?
How will the task be divided up and the integrated?
What work can be done together or apart?
How will information be passed? To whom? When? Formally or informally? Within the team or outside?
How, where and when do we make decisions? Consensus, majority rule, compromise?

37. Code of conduct – questions to ask
Process strategies
How will we manage relationships – dive right into business versus take time to socialize?
To what extent will we socialize together, and when?
What is trust and how is it earned?
How formal or informal will we be?
What language(s) will we use?
How will differences in language fluency be managed?
To what extent does participation reflect potential contributions?
Who dominates?
Who listens to whom?
Who talks to whom?
How are interruptions managed?
How is conflict managed? Forcing, accommodating, avoiding, collaborating, compromising?
How is negotiation viewed? Win/lose, or win/win?
How is feedback provided? Face to face, third party, direct?