1. Navigating eSIS screens and forms
The World of eSIS EMIS
Navigating eSIS screens
and forms
Presented by: Linda A. Pohto - SSDT
State Software Development Team – eSIS
Student Services Coordinator

2. The World of eSIS EMIS - SSDT
Itinerary
Admission to District
EMIS Detail records
Migrant & Immigrant entry
Courses - Student Courses (GN)
Courses – Course Master (CN)
Credit Details (GC)
Mapping and Correlating Courses
The World of eSIS EMIS - SSDT

3. The World of eSIS EMIS - SSDT
Itinerary
Programs (GQ)
Special Education (GE FN)
District and school building entry (DF DQ)
EMISr Flat files and collections
Help
Questions and Answers
The World of eSIS EMIS - SSDT

4. The World of eSIS EMIS - SSDT
Admission to District
The students educational and service situations within eSIS all begin with the Admission Process
Accuracy of the data is critical during any data entry steps within eSIS
EMIS reporting occurs as a natural by-product of the data entered into eSIS
The World of eSIS EMIS - SSDT

5. Basic Student Demographics
SSID
Last Name
First Name
Middle name
Gender
Birth date
Ethnicity
**Birth place City
The World of eSIS EMIS - SSDT

6. Admission to District and EMIS
eSIS has automated many processes in the last few years
When the data is entered or modified eSIS moves [via triggers] the necessary data to the EMIS Detail records.
During Admit and Withdraw the EMIS Detail records, which influence data reported to ODE, are updated with new values
The World of eSIS EMIS - SSDT

7. Basic Student Demographics – cont.
Admission Reason
Admission Date
Grade
Status
Legal District of Residence
Tuition Type
The World of eSIS EMIS - SSDT

8. The World of eSIS EMIS - SSDT
EMIS Detail updated
When any of these values are changed on the Students Basic Screen, a popup will ask how to address the change
Admission Reason
Admission Date
Grade
Status
Legal District of Residence
Tuition Type
The World of eSIS EMIS - SSDT

9. Basic Student Demographics – cont.
Saving changes will create a new EMIS Detail record or Edit an existing record
• Admission Date
• Admission Reason
• Status
• Grade (updates both Grade Level and SE Grade Level)
• Legal District of Residence
• Tuition Type
The World of eSIS EMIS - SSDT

10. The World of eSIS EMIS - SSDT
EMIS Detail records
Passport to EMIS
EMIS Screens point to educational destinations
Who is providing the services to the student?
Resident District of Residence
Where is student educated?
Why is the student elsewhere?
What accommodations need to be met?
What services are provided to the student?
Grade? Situation? needs
LINDA rephrase
The World of eSIS EMIS - SSDT

11. EMIS Detail Record – Detail 1
Effective Start Date
Effective End Date
The World of eSIS EMIS - SSDT

12. The World of eSIS EMIS - SSDT
Effective Dates
EMIS Effective dates drive which records are reported during reporting periods
Reporting years are through 06.30
Any EMIS Effective date range which falls within the reporting period are reported (K)
Any EMIS Effective dates through which occur prior to the reporting period are reported (M N)
The World of eSIS EMIS - SSDT

13. The World of eSIS EMIS - SSDT
Dates for Graduates
Any ‘Diploma Issued dates’ (FN090 Diploma Date Element) which occur between the first date of the school year and the date prior to the first date of the next school year are reported (G)
Students Course Credits earned are reported as a tally within each of the Core Subject Areas
Students with a ‘Withdraw code’ = “41” are not collected in the reporting period
The World of eSIS EMIS - SSDT

14. EMIS Detail Record – Detail 2
New Core Summary Info:
Core Economics and Financial Literacy
Core Fine Arts Requirement
Exempted from Physical Education Grad Requirement
The World of eSIS EMIS - SSDT

15. EMIS Detail Record – Detail 2
Details entered on EMIS Detail 2 describe situations which are specific to the student
New FN Core Summary Info:
CORE Economics and Financial Literacy Requirement Met (FN240)
CORE Fine Arts Requirement Met (FN250)
Exempted from Physical Education Graduation Requirement (FN260)
The World of eSIS EMIS - SSDT

16. EMIS Detail Record – Detail 3
SE Grade Level
Grade Level
CTAE Concentrators
SSID No.
The World of eSIS EMIS - SSDT

17. EMIS Detail Record – Detail 3
‘Grade Level Element (FD090) recorded in the SE Grade Level
Grade Level is now used for local record keeping
CTE Concentrator Element (GN130)
SSID No. “P-” GI050, FS050, FD050, GP050
The World of eSIS EMIS - SSDT

18. The World of eSIS EMIS - SSDT
Migrant entry (FD180)
Parent Information
Select “Migrant Worker” on either parent
The World of eSIS EMIS - SSDT

19. The World of eSIS EMIS - SSDT
Immigrant Entry (FD200)
Immigration > Citizenship tab
“School Entry date” which is less than 3 years
The World of eSIS EMIS - SSDT

20. The World of eSIS EMIS - SSDT
Course Maintenance
(CN) Course Master course selection
Hours
External Course Code
Academic level
The World of eSIS EMIS - SSDT

21. Course Maintenance – New State Specific screen
(CN) Course Master
Curriculum (CN210)
Delivery Method (CN320)
Education Option (CN330)
Student Population (CN340)
See EMIS Manual for Details
The World of eSIS EMIS - SSDT

22. The World of eSIS EMIS - SSDT
Student Courses (GN)
Local Classroom Code (CN060)
Course Effective Dates (CN280 CN290)
‘School Ministry Number+dash+Course Code+dash+Master Timetables Section’
The World of eSIS EMIS - SSDT

23. The World of eSIS EMIS - SSDT
Credit Detail
The World of eSIS EMIS - SSDT

24. Credit Detail – Details screen
Data from this screen combined with current courses with final marks, to report Core Course Tallies
The World of eSIS EMIS - SSDT

25. Career-Technical Education Correlated Class Record (CV)
Ohio Correlated Classroom codes SROH130
The World of eSIS EMIS - SSDT

26. Mapped Local Classroom Code
Mapped Local Classroom Code Record (CM) SROH130
The World of eSIS EMIS - SSDT

27. Student Program Record (GQ)
Programs with an Null End date or an End date which occurs prior to the end of the reporting period will be extracted
The World of eSIS EMIS - SSDT

28. Special Education Lite (SED900)
Student Special Education Record (GE)
The World of eSIS EMIS - SSDT

29. New Special Education values SED900 > More
Resident IRN
Service IRN
(FN270) Updated December 1 IEP Outcome Element Least Restrictive Environment (LRE) outcome as of December 1 for a student whose IEP currently on file with ODE does not reflect the current LRE for a student with a disability.
The World of eSIS EMIS - SSDT

30. The World of eSIS EMIS - SSDT
SPED Triggers
Moves all EMIS related Special Education data from ‘Sped Heavy’ to ‘SPED Lite’
Creates EMIS Detail records for reporting any ‘Change in Eligibility’
The World of eSIS EMIS - SSDT

31. Change to SPED Eligibility – creates EMIS DETAIL SCREEN
Student Attributes – Effective Date Record (FD)
The World of eSIS EMIS - SSDT

32. Building General Information (DF)
SROH040 Ohio School Specific info.
The World of eSIS EMIS - SSDT

33. EMIS District Information SYS055
District General Information (DQ)
EMIS District Information SYS055
The World of eSIS EMIS - SSDT

34. The World of eSIS EMIS - SSDT
Passport to EMISr
A new way to send data to ODE
Contact your support staffs
for more information
for training opportunities
for training and support documentation
The World of eSIS EMIS - SSDT

35. Change of direction - SIF
The World of eSIS EMIS - SSDT

36. Reservations and travel itineraries
Communicate with district staff
Communicate with ITC support professionals
Attend trainings offered by ITC or District
The World of eSIS EMIS - SSDT

37. Don’t feel stranded in a foreign world
Web pages
Documents
CA USD “Ticket got your tickets?”
Help for the traveler
Create a help desk ticket
Contact your support staff
The World of eSIS EMIS - SSDT

38. The World of eSIS EMIS - SSDT
ESMOC Documentation
The World of eSIS EMIS - SSDT

39. The World of eSIS EMIS - SSDT
Destination
Questions and Answers
The World of eSIS EMIS - SSDT

40. The World of eSIS EMIS - SSDT
Conductor
Thank you to all EMIS ITC, ODE, Edustructures, AAL, ESMOC
Helpdesk Ticket
got your tickets?
Don’t forget to take all of your packages
Presented by: Linda A. Pohto
Student Services Coordinator
State Software Development Team – eSIS
The World of eSIS EMIS - SSDT