1. Planning, design & construction RECITAL HALL Project # 09. 371
Planning, design & construction RECITAL HALL Project # CMAR selection Pre-Submittal Meeting
October 20, 2016

2. INTRODUCTIONS Agnes Drogi – Director of PDC
Josh Spear – Project Manager
Stephanie Bauer – Assistant Director of Admin (absent)
Jessica Ott – Contract Administrator

3. AGENDA NAU Mission & Goals: 2016 and beyond…
Recital Hall: Project’s Mission & Goals
Site & Utility Maps
Pre-Construction Phase
Construction Phase
Schedule
Project Cost Assumptions
Sustainability & Total Cost of Ownership
Pre-Construction and Construction Expectations
Other Consultants under Owner
Qualification submittal format
Questions??

4. Nau mission & goals: 2016 and beyond…
Mission: To provide an outstanding undergraduate residential education strengthened by research, graduate and professional
programs, and sophisticated methods of distance delivery. 
Values: 
Excellence in Education:  Offer a rigorous, high-quality education to all students.
Student Success:  Place learner needs at the center of our academic and service planning, policies, and programs.
Educational Access:  Provide all qualified students with access to higher education.
Diversity:  Achieve multicultural understanding as a priority of educational and civic life.
Integrity:  Operate with fairness, honesty, and the highest ethical standards to sustain a community of trust.
Civility: Support a civil, engaging, and respectful campus climate.

5. Nau mission & goals: 2016 and beyond…
Strategic Goals:
Student success
Nationally recognized research excellence
Global engagement
Diversity, civic engagement, and community building
Commitment to Native Americans
Sustainability and effectiveness

6. Recital hall project’s mission & goals
Recital Hall Mission: The Mission will be developed with the successful Design Team, NAU stakeholders, and NAU PDC Rep’.
The focus of this project from Day 1 will be “Teamwork”.
Recital Hall Vision:
- RECOGNITION - INTEGRATION
- COHESIVE - WORLD CLASS
- TRANSFORMATIVE - DYNAMIC/HARMONY
- FUNCTIONAL - THOUGHTFUL EXPERIENCE
- GREATNESS
- COORDINATION
- ICONIC
- CELEBRATE
We need great synergy on the team.

7. Site map

8. Site map Site considerations: Proximity of bus route,
Heavy foot traffic
Construction working hours, safety, etc..
Material deliveries
Adjacent occupied buildings
Utilities
Disruption avoidance
Site logistic plan

9. Utility map

10. Site map

11. Site map

12. SITE MAP

13. FLOOR PLANS

14. FLOOR PLANS

15. FLOOR PLANS

16. Pre-construction phase
Review Pre-construction and Construction requirements in the RFQ and in DP/CMAR contracts.
Review the DP’s Agreement so you understand their responsibilities as well
Review NAU Design Guidelines & NAU Technical Standards
Be ready to submit your Pre-Construction proposal shortly after CMAR Team selection!!!
Preparation for ABOR Approval
Pricing of GMP at 100%DDs for ABOR submittal
Project is contingent on Fundraising

17. Construction phase Construction is targeted to start May 2017
Option to start in May 2018 if fundraising is delayed
First items to coordinate
- Abatement
- Temporary egress for Ardrey
-Temporary utilities for HVAC and power

18. Schedule SCHEDULE: Hold for CMAR interviews – 11/22/2016
CMAR selected as soon as possible after interviews
Begin proposal and contracting period after Thanksgiving
Construction is targeted to start May 2017
Option to start in May 2018 if fundraising is delayed

19. Schedule

20. Project cost assumptions
Construction Cost: $10,800,000 to $11,500,000 – which includes Owner’s Costs – Asbestos Abatement, A/V, Security
Soft Cost (~30%): $4,000,000 approx.
This includes FF&E, DP Fee, Other Owner Costs
Total Project Cost: $14,400,000
Estimated Total Gross Square Footage Range:
~18,000 GSF
~250 seats

21. Sustainability & total cost of ownership
This facility is expected to be LEED Gold Certified.
CMAR Team (including proposed Sub-Contractors such as MEP Trades) shall have strong knowledge and experience with sustainability initiatives relative to this type of building and with renovation and construction.
Pre-construction team must have a strong understanding/experience with energy-efficient HVAC systems.
Total Cost of Ownership shall be calculated to demonstrate that building materials and building systems will be selected based on most sustainable criteria.

22. Preconstruction & construction expectations & team approach
Collaboration between DP and CMAR for:
dynamic estimating of construction costs throughout the design process to prepare cost estimates that accurately forecast a detailed GMP,
detailed scheduling around design and construction efforts. Analyze of phasing options,
budget and scope management,
constructability reviews, system reviews and value engineering.
Active/Engaged participation with constructability from Assessment/Programming through Commissioning.
Experience with achieving low Cost of Ownership (energy efficient building with adaptability).

23. Consultants under owner
Geo-Tech investigation: as needed
Survey: as needed
3rd party Estimating Firm: to provide independent estimating and validation of DP’s and CMAR’s estimates at 100%DD and GMP phases.
Commissioning: Commissioning Agent will be hired by NAU by end of September and will actively participate in design review during the pre-construction phase. Both DP and CMAR will be required to be fully engaged during commissioning activities at the end of construction.

24. Qualification submittal format
Proposal due date: November 3, 2016 by 1:00 pm
1 Original and 7 Copies + 1 Electronic Version
Page Count:
Items A – G cannot exceed 20 pages
Item A includes the introduction and the bonding letter
Tabs and front/back covers do not count as pages unless there is content on them
Resumes cannot exceed 1 page each (this is a major change from prior RFQS)
Proposed team-member’s projects, not firm’s projects
Submittal Certification is 1 page

25. DISQUALIFICATION ITEMS
Refer to RFQ for specifics
Turning in submittal late – if mailing, be mindful of slow delivery times
Contacting any NAU employee regarding this project other than as outlined in the RFQ (Stephanie Bauer at
Not providing the correct number of submittals or exceeding the page limit
Submitting in the wrong location
Company profiles in Resumes. Resumes should be about the individual, not the firm

26. RECITAL HALL project #
QUESTIONS???