1. Parent Club Conference
The National
American Kennel Club
Parent Club Conference
August 27-29, 2010

2. Introduction of Facilitators
Karen Burgess
Dr. Irvin Krukenkamp
Glenn Radcliffe

3. On The Agenda Suggested Show Committee structure A few Pearls
Do it yourself project?
How to select a location
Time of year considerations
The C.V.B.
Negotiations
Details-Details-Details
How to ‘Pay’ for everything
AKC assistance
Closing questions and thoughts

4. Take Home “Pearls”
Road Runner Derby, Saguaro Stakes
Dingo Bingo

5. More “Pearls” - Championship Ring

6. Committee Organization
Standing Committee
Defined
Advantages
Disadvantages
Reinvent the wheel
Advantage - New Ideas
Recommended Structure
Standing Committee for key role
Local Flavor Important

7. Do it Yourself or Employ a Professional?
Does Your Club have the resources in membership
Hire a professional meeting planner
Advantages
Are their services really free?

8. Location for the Show As in Real Estate: Location - Demographics
- Geographics
- Transportation

9. Location How to Save $$$ Second Tier City Southwest Airlines City
Olympia vs. Seattle
Cheyenne vs. Denver
W.V. vs. Pittsburg
Southwest Airlines City
Someone Wants You
Develop a spending history
Ask for Financial Support
Competition among locations

10. Time of Year a Major Consideration
Climate Considerations for the dogs
Airline or other transportation concerns

11. Time of year a Major Consideration Competition for Facilities
Indianapolis – last weekend in May
Louisville, Ky – 1st Saturday in May
New England- Late Sept & Early Oct.
Oxford, OH- October 23, 2010
Your guesses?

12. Competion for Facilities

13. Time of Year a Major Consideration The “Off “Season
Ski resort in Summer
Summer resorts in Shoulder Season
After Labor Day
Before Memorial Day
Six Flags - Cedar Point

14. How Do You Locate the Best of Breed Site ?
AKC on line
References from other Clubs
Dog News
Google
Show Superintendents

15. Is There Any Other Help ? A Hidden Jewel ~ The C.&V.B.
Almost every city and town of any size has a Convention and Visitor’s Bureau. They can assist you with:
Locating possible sites (RFP)
Solicitation of competitive bids
Determining local’s resources
Promotion of the Show

16. Convention and Visitor’s Bureau Possible Assistance With:
Tenting
Bleachers
Exercise pens
Transportation from Airport
Local providers for services
Local discounts
Tours

17. “Eureka - I found the Best of Breed Location - Now What?”
If you are using a Host Hotel, consider the following and do your homework by checking:
AAA Rating
On line Hotel review
Prior Usage for dog shows
There are positives & negatives to prior usage
Discount Web sites

18. Everything is Negotiable
Competitive room rates
No inflation factors
Secure multiple night pricing
Up to 4 people same price
Breakfast included
Banquets/ theme meals equal reduced pricing

19. Hotel Negotiations Cover in your Hotel Contract: Meeting rooms
Indoor show area
Chairs
Tables
Decorations
Tents & AV equipment
Set up & tear down
Trash pick up
Bathing
Power
Parking

20. The Devil is in the Details
If it not written, it will not occur
Don’t anticipate continuity of staff
A study of two Contracts

21. Two Clubs, One Hotel = Two very different results
Two Contracts
Club A
Club B
Room Rate
$95
$90
R.V. Parking
$30
Show Set-up fee
$3,200
Dogs in room
$75 per Dog
$45 up to four dogs
Food & Beverage Minimum
$25,000 for event
$8,000 for event
Dumpster fee
$500 per week
$250 per week
Cleaning fee
$250 per day
Min. Room nights
656 per week
256 per week
Contract for Club A exposed the club to these
addition liabilities beyond
those for Club B
$17,000 for food
$38,000 for Rooms
$1,500 cleaning Fee
$250 dumpster
$255 dog fees per room
Total liability (cost ) for Club A over Club B potentially exceeds $56,000

22. A Final Example of Negotiation “The Slobber Card”

23. Final Thoughts Regarding the Selection of Your Show Site
How you organize your Committee may determine its success
Location Location Location
The C.V.B.
Negotiate - Negotiate - Negotiate

24. Ideas for Financing Your National
Know your audience
Different people /Breeds
Interests
needs
Merchandise
Extra Curricular Activities
Raffles
Auctions

26. Assistance Available From The American Kennel Club