1. Incoming and ongoing using the DCS Linkchecking protocol
Quality Assurance
Incoming and ongoing using the DCS
Linkchecking protocol

2. DLESE Catalog System Contribute  Distributed, web-based cataloging
Creates XML records in DLESE-IMS format, unique ID-URL mapping
Manage  Distributed workflow, restricted access, record editing and status management
Directory structure reflects status of record

3. DCS QA Pre-accessioning
Manage module used for pre-accessioning QA of DCC and DWEL collections
Review of each record in Submitted for
URL functional, content within scope
Description (spelling, grammar etc)
No special characters
Required metadata present and correct
Coverage data correct (prefix syntax)

4. DCS QA – Post accessioning
Manage module used to locate records flagged by Idmapper (by ID number) or as requested by contributer
Password protected editing, URL change enabled here
Status change enabled
Move back to submitted for community edit
Move to holding if de-accessioned temporarily or permanently

5. Linkchecking process Uses idmapper output on
error type, vitality over time, primary/mirror disconnects and duplicate URLs
Goal of < 5% inaccessible URLs
External collections- reports forwarded to collection builder for followup
Internal collections (records held at DPC)
Contracted QA collections (DCC, DWEL, EvalToolKit, JESSE) DPC QA staff initiate corrective action
Collection level records, overarching collections (Katy initiates corrective action)

6. Corrective action ….. Check validity of Idmapper error report
Update URL on basis of report data if valid
(DCS or XML Spy depending on collection)
If URL down for > 3 days
Search for new URL and replace if found
Contact resource creator via regarding status of site, make changes as indicated by response
If no response, move to holding directory (DCS or Windows Explorer if EvalTkt)
New status and updated are propogated forward to DDS in next update of collection (1-3 weeks)

7. Workflow challenges
Distributed, multiple workers need central record keeping with more detail noted
Temporary plan, Excel sheet attached to swiki
Need a human to track tasks
what, why and when action taken
follow up s to creators – reply?
periodically check items placed in holding for subsequent re-activation
Updates/corrections not immediately indexed
External collections follow different protocol
Not scalable as number of collections/items grows