1. Digital Transformation
Digital Transformation
Opportunities in Advanced Data Capture

2.
Advanced Data Capture

3. Take the Data. Leave the Paper.
Partners Only
Take the Data. Leave the Paper.
The key value of any document is the information it contains.
Fixed forms (questionnaires, surveys)
Semi-structured (invoices, purchase orders)
Unstructured documents (contracts, letters)

4. Partners Only
Workflow Automation

5. Advanced Data Capture – Invoice Processing
Advanced Data Capture – Invoice Processing

6. Procure To Pay Process
According to Aberdeen, despite the availability of technology that can drastically reduce the mountains of paperwork and inefficiencies plaguing accounts payable, few companies have addressed AP transformation like other processes essential to the business.[3]

7. Accounts Payable – Paying an Invoice

8. Invoice Processing Solution
Solution Architecture – Invoice Processing
This diagram illustrates which steps of the AP process are covered by an invoice capture solution. They include invoice capture, data extraction, validation and correction.
Now, invoices in EDI and XML format do not need to go through a capture system as the ERP system can process them directly. But invoices in traditional paper and PDF formats need to be captured and processed through the data extraction and validation system which the invoice capture solution should provide. The validated data along with the invoice image is delivered to the approval workflow and/or ERP system.
Invoice Processing Solution

9. Recognition & Validation
Straight-Through Processing
Invoices that have passed all validations and matched a PO can be immediately posted in the ERP system, skipping any manual review
Input
Recognition & Validation
Data review
Approval and Posting
Straight-through processing
Invoices that have passed all the validations, can be immediately sent for approval. If they have been successfully matched against a PO and approval is not required, the invoice can be sent straight to payment.

10. Recognition: Different Document Types
Structured Documents
> Forms
Semi-Structured Documents
> B2B Correspondence
Unstructured Documents
> C2B Correspondence
Data at Fixed positions
Data is in logical groups but positions are unknown.
Data may be anywhere in the document.

11. Companies that automated their AP process report…
Companies that automated their AP process report…
More than 2 times reduction in invoice processing costs
Faster processing cycle
Reduced processing costs x2
Companies that have automated their AP process including the invoice capture generally report more than 2 times reduction in invoice processing costs and more than 50% increase in the speed of invoice processing.
More than 50% faster invoice processing cycle
+50%
According to research published by Aberdeen Group, 2013

12. Target Industries | Audience
The CapturePoint Transformer Cloud Service is a “horizontal” solution to address the ad-hoc document conversion needs at an office.
It adds value to almost all industries and fits well in SMB offices and departments within large enterprises.
SMALL BUSINESS
MID MARKET
ENTERPRISE

13.  $ Q §§ Your Benefits Reduce Operating Costs
Automating manual tasks
Deploying a single input management platform
Reducing paper filing/storage Q
Improve Information Quality
Improving information sharing
Leveraging a common set of business rules
Reducing errors 
Accelerate Business Processes
Shortening cycle times
Reducing exception processing
Enhancing customer relationships
Improving knowledge worker productivity
Compliance
Ensuring compliance / auditability
Improving visibility into business processes
Improving litigation preparedness §§

14. Some Customers
Customers

15.
Project Presentation

16. Painted Pony Petroleum Ltd. Market Vertical: Natural Gas Producer
Partners Only
Painted Pony Petroleum Ltd.
Market Vertical: Natural Gas Producer
Challenges:
Execution Speed
Paper Intensive
Storage Cost
Implemented Solution:
Product: OpenText Capture Centre 5 Field 50K ppy with MetaMove Custom PFI Services
Services: 10 days of services to build a data capture solution that can reduce the amount of time, effort and resources required to process invoice documents. Once the Data is extracted a PDF file is created and forwarded to two locations first to a network share where their AP Nexus ERP system monitors and another forward to another file share where that is being monitored by the Xerox DocuShare Enterprise Content Management (ECM) system.
ROI- 4 Months Fairly new install received positive feedback from customer Accuracy and Speed to process invoices electronically.
Approximate Cost: $25k