1. Club Officer Training 29 July 2017

2. Lyn Agnew Area 1 Director, District 22

3. Session #1 Overview Historical perspective Mission Vision Values
Biennial goals
Structure
Leadership

4. Historical Perspective
1919 — Zonta created to make a difference:
Women’s rights
Ethics in business
World peace

5. Then and Now Members: Believe in Zonta’s mission Influence our society
Are change agents for a better world for women

8. Objects
To improve the legal, political, economic, educational, health, and professional status of women at the global and local level through service and advocacy.
To work for the advancement of understanding, goodwill, and peace through a world fellowship of members.

9. Objects
To promote justice and universal respect for human rights and fundamental freedoms.
To be united internationally to foster high ethical standards, to implement service programs, and to provide mutual support and fellowship for members who serve their communities, their nations, and the world.

10. Theme
Empowering women through service and advocacy

11. Values
Zonta International is an independent, nonpartisan and nonsectarian global network of professionals united through purpose, taking positions based on its own values and democratic principals.

12. Zonta’s Structure

13. International Leaders
President—Sonja Hönig Schough
President-Elect—Susanne von Bassewitz
Vice President—Sharon Langenbeck
Treasurer/Secretary —Bridget Masters

14. International Board
Judith Anderson, Ute Scholz, Judy Kautz, Lydia Chaillou, Sonia Albanese, Sonja Hönig Schough, Susanne von Bassewitz, Sharon Langenbeck, Bridget Masters, Ursula Werner, Hsin-hsin Yang

15. Session #2: Overview Biennial Goals/Focus Areas:
Zonta’s service programs reflect our mission
Zonta International is a leading advocate of women’s rights
Zonta International builds and sustains a vibrant global membership
Zonta International maintains resources to support mission and vision fulfillment
Zonta’s Centennial Anniversary celebrations have visibility around the world

16. Focus Area: Service
Convention-approved International Service and ZISVAW projects focus on our mission and on sustainability
Sustainability is ensured through involvement of local and national governments and NGOs
Local (district/club) projects are in-line with our mission and vision
Zonta International identifies and proposes one new major Zonta-led project with the potential to become a long-term, on-going project

17. Focus Area: Advocacy
All advocacy actions are in-line with the strategic plan and have measurable impact. When relevant, cooperation with like-minded organizations is initiated
Zonta International utilizes its consultative and participatory status at the United Nations and Council of Europe to ensure equality and a life free of violence for all women
Zonta International encourages Zonta clubs to cooperate across district borders to engage in advocacy actions at national level
Men are engaged as partners for gender equality

18. Focus Area: Membership
Zonta engages the next generation of gender equality advocates
Clubs recruit and retain committed and skilled members

19. Focus Area: Resources
Leadership training and Zonta membership knowledge is reinforced
The communication and knowledge management platforms are improved
Zonta International Foundation has sustainable resources and the sources of income are broadened

20. Focus Area: Centennial Anniversary
Zonta International delivers the strategy and plans for the Centennial celebrations to governors
Districts establish an Ad Hoc Committee for Zonta’s Centennial Anniversary for coordination of events.

21. International Service and ZISVAW Projects 2016-2018
Towards Elimination of Obstetric Fistula and the Reduction of Maternal and Newborn Mortality in Liberia (ISP)
Let Us Learn Madagascar: an Integrated Program for Adolescent Girls (ISP)
Initiative for Adolescent Girls in Niger: Knowledge for Dignity (ZISVAW)
The Future We Want: Creating Sustainable Foundations for Addressing Human Trafficking and Unsafe Migration of Women and Girls in Nepal (ZISVAW)

22. Session #3: The Club
The club is the basic organizational unit of Zonta. Members belong to clubs—not chapters. It is the club that is the voting power at the district and international levels. Clubs make decisions and elect leadership.

23. Purpose of Clubs Provide local and international service
To raise funds to support service projects
To educate, inform and advocate for women’s issues
To actively seek to increase Zonta membership
To share fellowship and network to support one another
To have fun

24. Club Structure
Leadership: Elected officers and directors = the club board
President, vice president, treasurer, secretary, at least two directors
(Recommended term of office — two years to match Zonta International biennium)
Committees: Elected and required
Nominating, membership, service, advocacy and others authorized by the club board

25. Zonta Club Officers Need to Know
Responsibilities of their role
Goals and objectives for the biennium
Club expectations
International service programs and projects
Current leadership and chain of communication
Bylaws, policies, and procedures

26. Zonta Terminology Clubs not chapters Initiate or induct new members
Install officers
District conference
International convention
Term of office is a biennium
Fiscal year is 1 June to 31 May

27. Club Leaders Task
Use the Zonta International Club Manual and the current Zonta International Bylaws
Investigate the roles and responsibilities of your current position
Report back to the entire group

28. Report What your qualifications are for this position and your goals
2. What your duties are
3. How you will
implement them—
give specifics

29. Zonta Calendar
How does your club calendar compare to the Zonta International calendar—see zonta.org/member calendar
How does your club celebrate special Zonta days 8 November and 8 March?
How about UN days?

30. Club Budget Separate operating and service monies
Report income and expenses monthly
Audit/review at end of fiscal year

31. Sample Budgets Review budget examples
How does your club establish the budget?
Who serves on the finance committee?
What budget issues has your club experienced?
How was it handled?

32. Committees
“Committees shall include a Membership Committee, a Service Committee, an Advocacy Committee and such other committees as the club board may authorize.” (ZI Bylaws ARTICLE XIV, SECTION 9)
How does your club’s committee structure compare?
How do you choose committees and chairmen?

33. Session #4 Resources
Tell the number of countries of origin for the 2017 AE Fellows.
Identify the total goal for ZIF for this biennium.
Briefly explain Zonta Says NO to Violence Against Women campaign
Name the current membership requirements for Zonta.
(Use Governing Documents and zonta.org to find answers)

34. Zonta.org Website

35. Session #5 Improving and Enhancing
Strengthening your Club for both members and your community.
How does your Club plan?
Does your Club plan contribute to the Strategic goals for District 22? (refer to D plan)

36. Zonta = Women’s Voice in the Community
What are the biggest challenges?
Where to find support?
How to provide support for others?
Whom to ask for more support?
GROUP WORK:
Select one of the items above, discuss and prepare feedback

37. Zonta = A Long-lasting, Strong Workforce
Strengthening the skills and competencies of all members
Every Zontian is a public speaker and represents the face of women in the community
Training for leadership
Preparing leadership succession plans
GROUP WORK:
Select one of the items above, discuss and prepare feedback and examples

38. District Leaders District Governor – Ansmarie Van Erp
Lieutenant Governor – Sandy Venn-Brown
District Treasurer – Jill Lucht
District Secretary – Marie Cameron
Area Directors – Lyn Agnew, Rosalie Welburn, Elaine Harrington, Robyn Finlayson and Bridget Mather
(Find photos on the Zonta District 22 website)

39. Zonta = A Diverse and Vibrant Membership
Determine the diversity of your club and identify classifications not represented.
Search for accomplished women who may already have organizational commitments
Build your Zonta brand by opening your meetings to the public and sharing stories
Share responsibilities
Plan for growth
GROUP WORK:
Select one of the items above, discuss which steps to take to achieve success and prepare feedback

40. Example of Planning for Growth
Set a goal for membership growth
Include targets for diversity
Identify sources of information to help reach your goals
Have a clear process for membership committee to follow

41. Identify Potential Members
Professional journals
Local chamber directories
Women’s professional societies
Local meeting calendars
Awards and honors articles
Social media

42. Group Work Make a master press release list
Design a club press release template and use it consistently
Make a plan to announce all new members and all club activities and honors

43. Move Forward
Don’t fear “competition” - go for collaboration, impact, cost savings
Create shared meetings, speakers, and broader topics to attract larger crowds and press
Find your niche and exploit it!
Many busy people like to be active in more than one club

44. Jacquie Gudmundsen Zonta Club of Pontiac-North Oakland Member, International Leadership Development Committee Ellen Dolsen former member of Zonta Club of Pontiac-North Oakland and past District 15 Area Director