1. Facilities Services
Department Meeting
August 2016

2. vacancies/hires/departures
None

3. Susan Pommerer, Building Services
Facilities Services
Department Meeting
Position Reviews
Presented by:
Susan Pommerer, Building Services
Valley City State University

4. Facilities Services Department Meeting Budget Updates Presented by:
Doug Dawes
Valley City State University

5. Facilities Services Department Meeting Project Updates Presented by:
Management
Valley City State University

6. Vangstad Summary of Progress:
Working on an 18-page punch list, with work to include:
Doors/door hardware
Vangstad curtains
Paint touch-ups

7. City Flood Protection Project
Summary of Progress:
On-campus work is done until Spring at this time work will begin in front of Foss Hall.
Viking Drive- Due to the weather, they will not be pouring the curb, gutter, or street- this will wait until spring. For now they will be filling everything in with gravel. The street is expected to open at the end of the month.

8. Heat Plant Replacement
Summary of Progress:
MTI was hired to do the soil testing- we will wait for these results before house demolition begins.
Working on getting the contracts for asbestos/lead testing in the houses.
Working on pricing out boilers/equipment.
Working on design/footprint on building to reduce cost.

9. Wellness Center

10. Project Updates Vangstad: Still working on punch list. Flood Wall:
College Street
Driveways and sidewalks are done, waiting to pour the top layer of asphalt. Street will be open tomorrow or over the weekend.
Levees/Parking Lots
Working on putting up parking barriers in the gravel lots to help with traffic flow.
Heat Plant: Working on the waterproofing and pouring of the walls. They will be refabricating the steam lines. Will be closing 2nd Avenue in the near future to start tying in the steam lines. Electricians are on site and working on the vault by Rhoades.

11. Project Updates
Wellness Center: Will be able to start furniture installation soon- Ron is in contact with Tyler. Fargo Paint and Glass will be installing the classroom blinds soon.
Athletics Project:
Gym floor- missing a couple lines- will need to come back to finish.
FB Locker Room- done.
Egress- bid was over, working to gets costs down.
Hall of Fame Room- near completion.
Graichen Wall Pads and FH backboards- Graichen pads have been ordered.
Graichen projects are on hold at this time.
McFarland Reconfiguration:
McFarland 321 & 321A- done.

12. Project Updates

13. Project Updates
Student Center Upper Lounge: Railing installation in progress- will be done on Monday.
McFarland Stabilization: Contractor work is in progress, will be pouring exterior concrete today/tomorrow.
Gazebo: Need to finish wiring and internet services.
A BIG THANK YOU
to everyone for your hard work this summer!
These projects are not possible without YOU!

14. Facilities Services
Department Meeting
Leave Request/
Payroll Update

15. Employee Responsibilities
Request leave in PeopleSoft
Receive and calendar invite from Supervisor stating leave was approved.
On the day of leave, enter into FAMIS.
If corrections need to be made (ex. cancel request, change # of hours) contact the FS Office.
Throughout the pay period, ensure that all leave in entered into PeopleSoft (ex. unexpected sick day) AND FAMIS.
**IT IS THE RESPONSIBILITY OF THE EMPLOYEE TO ENSURE THAT ALL LEAVE IS ENTERED INTO FAMIS AND PEOPLESOFT BFORE THE END OF THE PAY PERIOD.**

16. Supervisor Responsibilities
Receive calendar invite from the FS Office.
Log in to PeopleSoft and approve/deny employee leave request.
Forward calendar invite to employee (so the employee receives reminder of leave request).
If corrections need to be made (ex. cancel request, change # of hours) contact the FS Office.
Throughout the pay period, ensure that all leave in entered and approved in PS and FAMIS.
**IT IS THE RESPONSIBILITY OF THE SUPERVISOR TO ENSURE THAT ALL LEAVE IS APPROVED IN FAMIS AND PEOPLESOFT BFORE THE END OF THE PAY PERIOD.**

17. Facilities Services Department Meeting FS ANCHOR AWARD Presentation:
Mike Rasmussen
July
Presented by:
Selection Committee

18. “Mike does a great job in an area that has high visibility and demands for perfection.
He works very hard to make his area the showcase of the VCSU campus.”

19. Facilities Services
Department Meeting
Important Dates

20. Upcoming events: August 19-22: Welcome Weekend- various locations
August 20: Volleyball Scrimmage, Field House
August 21: VCAB Hypnotist, Vangstad Auditorium
August 23: Classes start
September 2: High School Football Game, Field House
September 5: Labor Day, Campus CLOSED
September 8: Campus Convocation
??Department Picnic??When??Where??

21. Facilities Services
Department Meeting
Staff Senate Updates
(Kevin K. & Kevin T.)

22. Member Topics/Questions
Facilities Services
Department Meeting
Member Topics/Questions