1. Student Organization Finances
Daphney Alston
Charlene Cammarasana
Spring 2017

2. Budget Breakdown Fall semester Refreshments $150 Supplies $50
Promotional items $200
Spring Semester
The above budget is to be applied ONLY to events held on campus, open to all undergraduate students, free of charge. Line items are non-transferrable, unless prior permission is granted by the SGA Board Finance. This budget does NOT carry over into the next semester.

3. Access Type
When to do it this way
What to do
Reimbursement
Small amounts for things you need right away
Obtain receipts from purchase
Fill out a “Payment Request Form
Accounts payable will produce a check and mail it to the recipients home
Purchase Order
Buying promotional items
Get a quote from the vendor
Complete and submit a “Purchase Requisition” form and attach quote
Procurement Services will place an order for the product reflecting the amount in the Purchase Order Requisition on behalf of the student organization.
Receive goods and obtain an invoice from the vendor
Submit invoice to Char
Contracts
Paying performers or speakers
Meet Obtain all information from performer/speaker
Meet with Daphney to create a contract. DON’T SIGN ANYTHING
Fill out a Payment Request Form AFTER services are
PCards
To book travel or make purchase under $1500
Fill out a Payment Request Form and attach all supporting documents about what you will be purchasing
Make an appointment with Char to make purchases
Submit all receipts to Char
Cash Advance
Need cash when traveling
Fill out a Payment Request Form
Fill out a Cash Advance Agreement Form
Accounts Payable will contact you when check is ready for pick up
Collect all receipts and any left over cash and bring it to Accounts Payable, all with a filled “Travel Authorization Reconciliation Form within 3 business days after travel

4. Don’t forget!
Whenever you are using your fundraising account YOU MUST HAVE MEETING MINUTES ATTACHED!

5. SAFAC (Student Activity Fee Allocation Committee)
The Student Activity Fee Allocation Committee is a board of that allocates SAF funds to various student events. The board accepts proposals from recognized student organizations who wish to plan programs and events on-campus.
Events that are funded through SAFAC must abide by the following guidelines:
Events must be held on campus
Events must be open to all students
Funding requests/applications must be submitted through OwlConnect
Applications should be submitted at least 30 days in advance
Events must be free of change
Events that are sponsored to benefit an outside organization will be considered if they compliment the mission of SAFAC.
Though groups cannot charge a cover cost, they can request permission to collect a suggested donation. If the request is approved to collect a suggested donation, student organization must register the event on OwlConnect as a fundraiser in order to go through the appropriate process for money collection.

6. Fundraising
Step 1: Submit an Event Approval Form or Money collection Form
This form is under the events section of the organization’s OwlConnect page
Step 2: Deposit money in organization's fundraising account
Deposits must be made in the account within 1 business day of receiving the funds.
Deposits can be made at the Bursars Office.
Bring deposit receipt to ASC 212.
NO money can be spent from cash collected
Students CANNOT be reimbursed from cash collected