1. SPS EYETS 2016/2017 Planning meeting (No.4) 12/10/16
David Mcfarlane
EN-ACE D. Mcfarlane

2. Topics EYETS master schedule. Key Dates & schedule for 1st week.
Works during the Xmas Vacation.
Yet another request from EPC.
Future meetings & presentation of group planning.
Other presentations.
(EN/STI + UA9, SMB/SE & EN/HE)
ECRs.
External visitors.
Access rights and safety equipment.
Important Contacts.
Round Table.
A.O.B.
EN-ACE D. Mcfarlane

3. Extended YETS 2016-2017 Reference time :
13 Weeks from Beam off until we close the SPS
(12th December until the 24th March)
EDMS:
EN-ACE D. Mcfarlane

4. Key dates Beam off at 06:00 on Monday the 12th December
Access into BA7, TI2, TAG41, TAG42 & TI8:
Monday the 12th December until Friday the 24th March 2017.
13 weeks of access.
Access into BA3,4,5 & 6:
Thursday the 15th December until Friday the 24th March 2017.
12.4 weeks of access.
XMAS holidays: Thursday the 22nd December to Wednesday the 4th January inclusive
Access into BA1 & BA2:
Thursday the 5th January until Friday the 24th March 2017.
11.4 weeks of access.
4 weeks foreseen for EPC tests and cold-checkout by OP.
SPS will take beam from the PS on Monday the 24th April 2017, followed by 1 week for beam setup.
SPS ready to give beam to the LHC on Monday the 1st May 2017!
EN-ACE D. Mcfarlane

5. Current schedule for week 1 (12th to 16th December)
Monday 12th December
Beam off 06:00Hrs
Access possible in BA7, TI2, TAG41, TAG42, TI8.
All water and power to remain on (Machine is in standby)
SPS ring closed to everyone except:
RP: will survey the tunnel
Magnet team: to remove covers on the magnets.
Tuesday 13th December
Magnet team conduct tests
SPS closed (to everyone except Magnet team)
Wednesday 14th December
Thursday 15th December
Water can be cut and the machine electrically isolated
BA1 and BA2 remain closed for RP cool down
BA3, BA4, BA5, BA6, BA7 are open for general access
Friday the 16th December
BA3, BA4, BA5, BA6, BA7 are open for general
The access system will be switched over to CSA control
The SPS is effectively still in run mode.
General access into the SPS begins.
EN-ACE D. Mcfarlane

6. Activities in the SPS during the Xmas Vacation
EN-HE:
BA5 Underground  Revamping ECX5 - RP support needed - 5 days / 6p.
EN-EL:
BA4 Surface  Replacement of a control unit in the ESD1/K5 switchboard - 8h - 2p.
BA5 Surface  De-cabling campaign.
EN-CV
BA6 Surface:
Replacement of demineralised water and chilled water cooling station PLCs (including input and output cards).
BA80 Surface:
Consolidation of ventilation control cubicle

7. Activities in the SPS during the Xmas Vacation
Surface works only.
Access to tunnel required
EN-CV:
Consolidation of ventilation control cubicle
EN-EL:
Replacement of a control unit in the ESD1/K5 switchboard.
EN-CV:
Replacement of demineralised water and chilled water cooling station PLCs.
EN-HE:
Renovation of the over head crane (ECX5)
EN-EL: De-cabling campaign.

8. Another Request from EPC
Voici un mail pour décrire la tache de commissioning des 5 nouveaux bypass (type N09) de TT20.
Il s’agit des convertisseurs ci-dessous (disposés au BA2):
RPPCG.BA2.SBYH2109
RPPCG.BA2.SBYH2113
RPPCG.BA2.SBYV2103
RPPCG.BA2.SBYV2113
N09.BA2.SPARE1
Premièrement, pour tester les bypass, il est nécessaire de faire fonctionner la demi-station MBE.2103M (type R120), pour alimenter les bendings de TT20.
Les bypass ne permettent que de soutirer du courant sur certains de ces dipôles.
Lors de nos tests, tout le travail sera localisé en surface, mais nous enverrons du courant dans les dipôles de TT20.
Nous aurons également besoin d’avoir accès au faux-planchés pour le déplacement des câbles DC (des anciens vers les nouveaux convertisseurs).
Il y a une restriction de passage uniquement aux piétons dans l’environnement proche des anciens et des nouveaux bypass. Et donc une interdiction d’accès sous les faux-planchés autour de ceux-ci sans autorisation.
Les services absolument nécessaires durant la période de test sont:
- Pré-requis : Autorisation d’accès au faux-planchés                                                                                                          HSE
- Cooling dans le BA2 opérationnel pour le refroidissement des convertisseurs (1/2 station et bypass)       EN-CV
- Refroidissement des dipôles de TT20 opérationnel                                                                                                         EN-CV
- Distribution électrique déconsigné au BA2 :                                                                                                                      EN-EL et TE-EPC
Départ 18KV :                    EMD112/A2
Départs 400V (R120):      EBD2/A    ;    EBD217/A2.04 (chaufferette)
Départ 400V (bypass):   EBD2/A
- Concernant les EIS, demande de la sortie de chaine (SPS n°10) du convertisseur principal.                            TE-EPC
Et pour finir, le balisage, il faudra donc :
- identification des tests aux entrées du BA2 (par TE-EPC),
- un balisage devra être mis en place dans le tunnel près des dipôles (par TE-MSC)
EN-ACE D. Mcfarlane

9. Commissioning des x5 BYPASS de type N09 deTT20
SPS closed
TT20 closed
EN-ACE D. Mcfarlane

10. SPS Water Availability
Location
De-min Circuit stop date
Primary Water Off
De-min Circuit start date
Comments
BA1
20/12/16
09-13/01/17
17/02/17 (Main Magnet & Power supplies for Kickers)
Remaining circuit 13/03/17
BA2
14/12/16 (end)
06-10/02/17
27/02/17
Available for users from 06/03/17
BA3
19/12/16
16-20/01/17
(inc BEQ2 & BEQ3)
13/03/17
BB3
16-20/01/17 (except RF Skid)
BA4
15/12/16 (end)
09-13/01/17 (Coldex)
Remaining circuits 13/03/17
BA5
16/12/16 (end)
BA6
14/12/16(end)
16/12/16 – 16/01/17 (SF1)
Available for users from 13/03/17
BA7
12/12/17
BA80
19/12/16 – 16/03/17
EN-ACE D. Mcfarlane

11. Test AUG/ Access Tests (Access will be blocked)
Location
AUG test
Access tests
Radiation interlock tests
SPS
Auto Transfer Test
4th & 5th February
16th December
(15:00 to 17:00)
29th March (chain 1)
30th March (Chain 2,3,4,5)
BA1
13th February
23rd January (AM)
BA2
15th February
23rd January (PM)
BA3
16th February
24th January (AM)
BA4
ECX4
TAG42
28th February
24th January (PM)
25th January (AM)
25th January (PM)
14th March (1 day)
BA5
ECX5/ECA5
1st March
26th January (AM)
26th January (PM)
BA6
20th January
27th January (AM)
BA7
TT61
27th January
30th January (PM)
BA80
4th April
30th January (AM)
13th March (1 day)

12. Future meetings
It has been requested by the group leaders for each group to present their planned works to the coordinators of each machine. Therefore the table below will show which group will present at what SPS planning meeting.
Date of meeting
Presentation 1
Presentation 2
Presentation 3
Meeting 2 (7th Sept)
EN/CV
EN/EL
BE/ICS
Meeting 3 (28th Sept)
BE/BI
TE/VSC + Coldex
BE/RF + Crab Cavity
Meeting 4 (12th Oct)
EN/STI + UA9
SMB/SE
EN/HE
Meeting 5 (26th Oct)
TE/ABT
TE/MSC
EN/ACE (Survey)
(Cabling)
Meeting 6 (9th Nov)
BE/CO
TE/EPC
DGS/RP
Meeting 7 (23rd Nov)
BE/OP
EN-ACE D. Mcfarlane

13. Other presentations
EN-ACE D. Mcfarlane

14. SRRs and ECRs for the SPS
SPS planning and coordination meeting
for EYETS 2016/2017
SRRs and ECRs for the SPS
Sonia Bartolomé Jiménez EN-ACE-CL – 12th October 2016

15. SRRs and ECRs: reminder
All changes to the machine that will impact the beam shall be documented by SRRs/ECRs:
SRR: Space Reservation Request (“light ECR”)
ECR: Engineering Change Request
Templates available on:
To be sent to the SPS configuration manager: or
Sonia Bartolomé Jiménez EN-ACE-CL – 12th October 2016

16. SPS ECRs for EYETS 2016/2017: status
LIU-SPS project
EDMS Number
Doc type
Title
Revision
Shutdown
LIU
EDMS Status
Authors
SPS-JHCAA-EC-0001
ECR
Construction of concrete support structure for new LIU beam dump in SPS ECX5
0.1
EYETS16/17
YES
Under Approval
Richard Morton (SMB/SE)
SPS-V-EC-0005
Modification of the SPS sectorization in long vacuum sectors (arcs)
Chiara Pasquino (TE/VSC)
SPS-BCTW-EC-0002
BCTW for LSS5 of the SPS ring (EYETS )
Lars Soby (BE/BI)
SPS-VC-EC-0001
SPS amorphous carbon coating in EYETS
Mattias Van Gompel (TE/VSC)
SPS-BCTW-EC-0002 discussed at the LIU-PLI meeting on LIU approval pending on acceptance by Impedance WG.
SPS-VC-EC-0001 discussed at the LIU-PLI meeting on Approved by LIU. Ready for presentation at the IEFC.
SPS-V-EC-0005 and SPS-JHCAA-EC-0001 will be discussed at the LIU-PLI meeting on
Sonia Bartolomé Jiménez EN-ACE-CL – 12th October 2016

17. Sonia Bartolomé Jiménez EN-ACE-CL – 12th October 2016
SPS ECRs for EYETS 2016/2017: status
Non LIU-SPS project
EDMS Number
Doc type
Title
Revision
Shutdown
LIU
EDMS Status
Authors
SPS-B-EC-0003
ECR
Proposed layout changes for BI detectors in the SPS domain during the EYETS
0.0
EYETS16/17 NO
New
Lars Jensen (BE/BI)
SPS-Y-EC-0001
Integration of RP monitors to interlock SPS chains 1, 2 and 4
0.1
Under Approval
Markus Widorski (HSE/RP)
ACC-RFB-EC-0001
New Table Format for Function Generator/Controllers (FGC)
Quentin King (TE/EPC)
SPS-LJ-EC-0006
HL-LHC Crab-cavity infrastructure in SPS: tunnel areas (EYETS )
0.2
HL-LHC
Giovanna Vandoni (BE/RF)
SPS-TIDVG-EC-0001
Modifications to the TIDVG during 2016
Paula Rios Rodriguez (EN/STI)
SPS-Y-EC-0001: Two rejections. Discussions on going.
ACC-RFB-EC-0001: Ready for presentation at the IEFC.
SPS-LJ-EC-0006: New version 0.2 circulating for comments.
SPS-TIDVG-EC-0001: Integration needs to be checked.
Sonia Bartolomé Jiménez EN-ACE-CL – 12th October 2016

18. External Visitors
If you have any external personnel needing to access the SPS for visits before starting works then you need to read the following document:
"Etapes à suivre pour organiser des visites professionnelles dans les installations faisceaux" by CHRISTELLE GAIGNANT
Link:
EN-ACE D. Mcfarlane

19. Access rights and safety equipment
EVERYONE who enters the SPS MUST have the following:
Completed the correct courses. (sir.cern.ch)
CERN Safety Introduction.
Electrical Safety Awareness. (19 choices)
Self Rescue Mask Training. (4 choices)
CERN – Beam Facilities.
SPS – Machine.
The correct access authorisation (via EDH). CHECK YOUR ACCESS RIGHTS HAVE NOT EXPIRED!!!!
Zone Code “SPS” for access into the SPS
Zone Code “NA_TARG” for access into BA80
Zone Code “TAG41 - AWAKE (ex-CNGS) (TAG41)” for access into the old CNGS areas
Zone Code “SPS-KN-000” for “Autorisation conduite RTL”
Zone Code “SPS-KN-001” for “SPS Shutdown Padlock” (only used during Long Shutdowns)
Safety shoes.
Biocell.
Electronic dosimetre.
Passive dosimetre. (All contractors must have an additional company passive dosimetre!!)
Helmet plus Light.
A valid approved IMPACT. (with their name included on this IMPACT)
They must know the number of this IMPACT.
Please note that personnel are not allowed to work in the tunnel alone!!
EN-ACE D. Mcfarlane

20. Important Contacts Useful Contact Numbers SPS Coordination Team
David MCFARLANE
Franck BAIS –
Aurelio Berjillos BARRANCO
Control Room
SPS CCC – 77500
TI CCC – 72201
CSA RP
Christophe Tromel –
Angelito Herve –
Nadine Conan (BA1) –
Kurt Weiss (BA7)
EROS Engineering Referent for Operational Safety
Emmanuel Paulat –
John Etheridge
EN-ACE D. Mcfarlane

21. Round Table (1) Group Contact Persons Comments EN/EL EN/CV EN/STI
Guillaume Gros
Denis Ribiollet
Jeremy Blanc
EN/CV
Bill Bannister (Water)
Vivien Koutcheroff (Ventilation)
EN/STI
Jerome Lendaro
Simone Montesano
TE/MSC
Jeremie Bauche
Pascal Catherine
TE/EPC
Karsten Kahle (High power)
Gilles Le Godec (Medium power)
TE/VSC
Jose A. Ferreira
Anthony Harrison
Chiara Pasquino
TE/ABT
Francesco Castronuovo (Kickers)
Cedric Baud (Septas)
BE/RF
Eric Montesinos
Christophe Renaud
Gino Cipolla
BE/BI
Raymond Veness
Morad Hamani
BE/CO
Magnus Bjork
IT/CS
Maryse Da Costa
EN-ACE D. Mcfarlane

22. Round Table (2) Group Contact Persons Comments BE/ICS HSE/RP EN/ACE
Didier Vaxelaire (Access)
Denis Raffourt (Fire detection)
HSE/RP
Christophe Tromel
Angelito Herve
EN/ACE
Patrick Bestmann (Survey)
Sonia Bartolomé (Integration)
Fred Galleazzi (Intergration)
Emmanuel Paulat (Safety)
EN/HE
Patrick Vallet (Transport)
Nicolas Perez (Lifts)
BE/OP
James Ridewood
Stephane Cettour Cave
SMB/SE
Alejandro Martinez Selles
Crab Cavity
Giovanna Vandoni
EN-ACE D. Mcfarlane

23. A.O.B.
Hello David,
Could you please add a reminder into your slides today about the powercut in BA4-BB4 and BA5-BB5 this week the 14th and 15th (
Nobody will access underground during the powercut.
Thanks a lot.
Denis
EN-ACE D. Mcfarlane

24. Useful websites Link to SPS planning meetings on INDICO
Link to the SPS planning
Roadmap: Schedule beyond LS1
Next meeting
26/10/2016
EN-ACE D. Mcfarlane

25. EN-ACE D. Mcfarlane