1. Sustainable Materials Management & Waste Tracking in ENERGY STAR Portfolio Manager
8/8/16 Zoe Heller, USEPA

3. Waste & Climate Change
Traditional greenhouse gas (GHG) accounting: waste management represents 1 to 5% of U.S. GHG emissions
From a systems perspective: approximately 40% of U.S. GHG emissions are associated with the energy used to produce, process, transport, & dispose of the food we eat & the goods we use

4. Sustainable Materials Management
Think beyond waste
Sustainable materials management – the use and reuse of materials more productively over across their entire life cycle
Sustainable materials management conserves resources, reduces waste, and slows climate change

5. Economic Value Recyclables in the trash = throwing $ away
Recycling supports jobs
Every 10,000 metric tons of recyclables generates 37 jobs, which equates to $1.1 million in wages and $330,000 in tax revenues

6. Value of Addressing Waste
Reduce greenhouse gas emissions – waste prevention and recycling offers significant potential for preventing greenhouse gas emissions which contribute to climate change.
Enhance sustainability - Waste, water, and energy are the core components of sustainability. Improving your organization’s sustainability can boost your corporate image, attract quality tenants to your properties, and positively engage employees.
Conserve resources – Reuse and recycling conserves natural resources including trees, metals, and water.
Save money – Increasing recycling can cut your disposal costs.
Knowledge is power – By understanding the amount and types of wastes your organization produces, you’re better positioned to find ways to reduce hauling costs and negotiate for waste and recycling services that actually fit your needs.

7. Overview of Portfolio Manager

8. Accessible in a free, online secure platform
Management Tool
Assess whole building energy and water consumption and waste & materials management
Track changes in energy, water, waste & materials, greenhouse gas emissions, and cost over time
Track green power purchasing
Share/report data with others
Create custom reports
Apply for ENERGY STAR certification
Metrics Calculator
More than 150 metrics available
Energy consumption (source, site, weather normalized)
Water consumption (indoor & outdoor)
Waste & materials management
Greenhouse gas emissions
ENERGY STAR 1-to-100 score for energy efficiency (available for many building types)
EPA’s ENERGY STAR measurement and tracking tool, Portfolio Manager, is a free, online, secure resource for benchmarking all types of properties.
It enables you to track energy intensity, utility cost, greenhouse gas emissions, waste & material management, and monitor changes in your buildings over time.
It is both a management tool and a metrics calculator. As a management tool, it can be used to assess whole building energy and water consumption, waste & materials management, track changes over time, track green power purchases, share and report data with others, create reports, or apply for ENERGY STAR Certification. As a metrics calculator, Portfolio Manager will help organize and inform your energy management strategy. Reports will easily generate energy and water consumption figures, waste & materials management figures, greenhouse gas emissions, and ENERGY STAR score.
Any type of building can use the tool to generate an energy use intensity value – or energy use per square foot value annualized for the most recent 12 months of data input to the tool. Other popular metrics include weather normalized energy consumption values, greenhouse gas emissions metrics, and the ENERGY STAR score.
Access Portfolio Manager via the URL shown on the slide – .
Accessible in a free, online secure platform

9. Added water tracking in 2006, in collaboration with EPA’s WaterSense
Launched Portfolio Manager in 1999 to help organizations increase efficiency of energy use
Built on the principle that the foundation of good management is good information
Energy tracking and management was not widely practiced; no standardization
Designed for the use of building owners and managers, not for reporting to EPA
Added water tracking in 2006, in collaboration with EPA’s WaterSense
Added waste tracking in 2016, in collaboration with EPA’s Office of Resource Conservation & Recovery

10. Over 45% of the U.S. commercial building market
450,000+ buildings
40 billion+ square feet

11. To Get Started Benchmarking in Portfolio Manager
Helpful data to have on hand:
Property information
Energy and water bills
Primary function
Property-specific invoices from all purchased and on-site generated energy and water
Name, address, ZIP/postal code
Year built
Property data
Waste & materials data
Gross floor area
Quantity of material(s) recycled, disposed, donated, etc.
Use details (ex. weekly operating hours, number of workers on the main shift, etc.)
Hauling bills
Info on the size of containers & frequency their emptied

12. Get Data In 3 ways to enter data for your property or portfolio:
Manually
Uploading spreadsheets
Use a 3rd party to exchange data directly with Portfolio Manager via web services
Web services enables service providers and utilities to exchange data directly with Portfolio Manager

13. Waste Tracking in Portfolio Manager

14. Waste Tracking
The waste tracking feature is designed in a way that allows for flexibility and basic comparative analysis, recognizing that the type and quality of available waste and materials management data vary widely
The tracking is organized by 4 “management options” – how building operators think about the bins/dumpsters in a building:
Donated/Reused
Recycled
Composted
Disposed { Landfilled/Incinerated/Waste-to-Energy/Don’t Know
Within each management option, users can select from a broad list of material categories to identify what they’re tracking
Volume to weight conversions for most materials

15. Material Types Appliances x Batteries
Waste/Materials
Disposed
Donated/ Reused
Recycled
Composted
Appliances x
Batteries
Beverage Containers (aluminum, glass, plastic)
Building Materials - Carpet/Carpet Padding
Building Materials -Concrete
Building Materials - Mixed/Other X
Building Materials - Steel
Building Materials - Wood
Cardboard/Corrugated Containers
Compostable - Mixed/Other
Electronics
Fats/Oils/Grease
Food/Food Scraps
Furniture
Glass
Grass/Yard Trimmings
Lamps/Light Bulbs
Mixed Recyclables
Office Supplies
Pallets
Paper - Books
Paper - Copy Paper
Paper - Mixed
Plastics - Mixed
Plastics - Wrap/Film
Regulated Medical Waste
Textiles/Clothing
Trash
Other

16. Waste “Meters”
Regularly – Meters for materials that are picked up on an ongoing basis (e.g. weekly pickup of trash and recycling). There are two basic paths:
Measured – Requires a weight or volume for each entry
This can be marked as “estimated” if it is a weight that the user estimates on his/her own
Container Size – Is based on the size of the container
User enters a container size, and specifies the number of times it was emptied and the percent full
Intermittently – Meters for infrequent or 1-time events (e.g. electronics donation event, or construction materials)
Organized waste information in Portfolio Manager “Meters”
Leverage functionality for energy and water, with which people are already familiar
Although no physical “meter” at the property, this framework lets us collect:
Information at the high (meter) level
e.g. type of waste and unit of measure
Information at the granular (meter entry) level
e.g. monthly quantity or number of pickups
You can also track waste or material according to whether it is picked up on a regular basis (like trash or recycling), or if the pick up is “intermittent” or one-time only like a donation of old office furniture.

17. Waste & Materials Tab

18. Waste Metrics Overview
26 Summary Metrics – include total tons and $ for each of the following:
Total Waste (Disposed & Diverted)
Also the tons and cost per square foot
Also a Yes/No for any estimated values in waste/materials meters
Diverted Materials
Also diversion rate (%)
Disposed Waste
Recycled Materials
Donated/Reused Materials
Composted Materials
Disposed Waste by Destination (n=4 destinations)
216 Individual Meter Type Metrics – For each of the 72 possible combinations of material and management method
Total tons
Total $
Estimated Value Yes/No

19. Reporting Features
Reports designed for users to understand how a property/portfolio is performing
Users will be able to generate several reports with waste data:
Chart & Graph Reports – Report with Bar/Pie chart for Total Waste (Disposed & Diverted) and the total cost
Standard Excel Reports – Pre-configured overview Excel reports
Custom Excel Reports – Can select from all metrics in Portfolio Manager, including all waste metrics
PDF Reports – Progress and Goals report will allow easy tracking of waste changes alongside energy and water
Data Request functionality enables users to easily collect/submit data from/to others

20. Additional Resources Visit www.energystar.gov/buildingshelp
Extensive list of FAQs
Online form to submit technical questions or comments
Additional Portfolio Manager training resources available at:
Step-by-step documents (PDF)
Access to recorded trainings and short videos
Information on upcoming trainings
Register for regular webinars at:
Visit NEED WEBSITE for tips and tools for managing and reducing waste

21. Thank you!