1. Information Security and Privacy
Very quick overview. Raise your awareness.

2. Law, Policy, and Standards
Provincial Law
BC’s Freedom of Information and Protection of Privacy Act (FIPPA BC)
BC Privacy Act
UBC Policy #104 – Acceptable Use and Security of UBC Electronic Information and Systems
21 UBC Information Security Standards
Others: Canada’s Anti-Spam Legislation, Copyright Act of Canada, Policy #130, etc.

3. FIPPA BC
Personal Information: Student name, photo, address, phone number, student number, addresses, scores, etc.
FIPPA BC authorizes UBC to collect personal information if it “relates directly to and is necessary for an operating program or activity” of UBC.
“30.1 A public body must ensure that personal information in its custody or under its control is stored only in Canada and accessed only in Canada, unless …”
Privacy Fact Sheet by UBC Counsel

4. FIPPA BC Some common problematic practices:
Use any service for student info that has server outside Canada: Dropbox, Google Drive/Docs, Gmail, iCloud, Microsoft OneDrive, etc.
Lack of security measures through out the information life cycle (collection->transmission->use->disclosure/disposal).
Collect unnecessary personal information.
Collect personal information indirectly.
Collect personal information without proper privacy notification (1. UBC is authorized to collect this information; 2. how the information will be used; 3. contact info to answer questions about the collection).
Use the personal information other than what it was originally collected for.

5. UBC Policy #104 In Botany new comer package.
Two points
Follow all laws and Information Security Standards, and common sense.
Same rules for personal systems used for University Business.

6. UBC Information Security Standards
10 standards for all users, 11 management and technical standards.
Good password: easy to remember, hard to crack. Example: (#2)
Only UBC account and Workspace for UBC business. (#3)
Laptop/mobile device encryption. (#5)
Wiping hard drive before recycle.(#8)
More info:

7. Find out more https://privacymatters.ubc.ca
University Counsel website:
UBC Information Security Office: or
UBC Legal Counsel:
Your local IT staff:

8. Botany IT Audio/Visual Services
Video Conferencing
Video taping for seminars and courses
Video Live-streaming
Video hosting/sharing

9. Video Conferencing with Bluejeans
Bluejeans vs Skype or others? May not be the best video conferencing solution, but Bluejeans is the only video conferencing solution provided by UBC, and supported by Botany IT.
Support up to 25 participants. Share video, audio, and desktop display. Support phone in to a toll-free number. Join the conference from smartphone with App. Record the conference session. Integrate with room video conferencing equipment. Free.
To book your session:

10. Video conferencing facilities on campus
Botany meeting room 1318 (Cisco SX10 video conferencing system, book the room by login to
Other available rooms (book through
ALRD (Law) B101 – 44 seats
ESB 2012 – 80 seats
IBLC 182 – 154 seats
PCOH 1008 – 24 seats
PHRM 1101 – 236 seats
SPPH 143 – 28 seats

11. Video conferencing use cases
We did:
Remote presentation/interview
PhD defense
International research group meeting
Use your imagination:
Cross border joint courses with multiple classroom.
Remote education.

12. Video live-streaming
Our solution: OBS (Open Broadcaster Software) + YouTube
Feature:
Free
Portable equipment from anywhere with internet connection
1080p HD video
Multiple video source. Picture in picture.
YouTube live chat
<iframe> to insert the video into your own webpage (Canvas or Connect or others)

13. Live-streaming use cases
We did:
CSPB conference Ten live-streaming sessions.
Use your imagination
MOOC course.

14. Need more Info?
Botany IT website
Botany IT at